Form FDACS-01898 "Nslp Meal Count Procedures for Coded Roster" - Florida

What Is Form FDACS-01898?

This is a legal form that was released by the Florida Department of Agriculture and Consumer Services - a government authority operating within Florida. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on March 1, 2013;
  • The latest edition provided by the Florida Department of Agriculture and Consumer Services;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form FDACS-01898 by clicking the link below or browse more documents and templates provided by the Florida Department of Agriculture and Consumer Services.

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Download Form FDACS-01898 "Nslp Meal Count Procedures for Coded Roster" - Florida

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Florida Department of Agriculture and Consumer Services
Division of Food, Nutrition and Wellness
NSLP MEAL COUNT PROCEDURES FOR CODED ROSTER
SCHOOL YEAR ________
ADAM H. PUTNAM
COMMISSIONER
Instructions: Copy and paste the below procedures on your school’s letterhead.
Agreement Number:
For Meals Served On Site (breakfast and lunch)
Children enter the serving room and line up at the service counter. A child takes a complete meal
from the line and then proceeds to the cashier. The cashier visually verifies that the child has a
complete reimbursable meal and verifies the student’s ID as the child states his or her name, or the
cashier will state the child’s name. Once the meal and ID are verified, the child is marked on the
roster with a √ as receiving a reimbursable meal. The point of service (POS) is located at the end of
the line.
After meal service is complete, the roster will be totaled by the cashier. A second-party check of the
meal counts by eligibility will also be conducted by administrative personnel.
In addition,
administrative personnel will conduct edit checks on a daily basis.
At no time will staff use their memory to mark the POS roster.
Roster/Eligibility Codes
Each student will be issued a four-digit student ID number. Eligibility for students will be identified by
using the following codes to prevent overt identification of meal benefits:
Student ID numbers beginning in: 1000 = Free, 3000 = Reduced-Price, 5000 = Paid
Payments
Monies for reduced-price and paid meals will be collected in the main office prior to the meal service
to prevent overt identification of those students with a free or reduced-price eligibility benefit.
Field Trip Meal and Meals Served Outside of the Cafeteria Counting Procedures
Bag lunches will be packed in a cooler and temperatures will be monitored during transport to the
field trip site(s). At the time of meal service on field trips, each child will receive a complete
reimbursable bag lunch from the cooler. They will proceed to the staff in charge of marking the
meals served on the roster. The child will give the staff his/her name (or the staff will state the
child’s name), and the staff will then visually verify that the child has a complete meal. The meal
served will be marked with a √ at the POS. The roster will be returned to the administrative office at
the end of the field trip to be added to the daily meal counts.
I have read the above procedure, understand it, and this is the procedure we have chosen for
counting reimbursable meals.
Sponsor Signature
Date
“In accordance with Federal law, and US Department of Agriculture policy, this institution is prohibited from discriminating on the
basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of
Adjudication, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals
who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or
(800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.”
FDACS-01898 Rev. 03/13
Florida Department of Agriculture and Consumer Services
Division of Food, Nutrition and Wellness
NSLP MEAL COUNT PROCEDURES FOR CODED ROSTER
SCHOOL YEAR ________
ADAM H. PUTNAM
COMMISSIONER
Instructions: Copy and paste the below procedures on your school’s letterhead.
Agreement Number:
For Meals Served On Site (breakfast and lunch)
Children enter the serving room and line up at the service counter. A child takes a complete meal
from the line and then proceeds to the cashier. The cashier visually verifies that the child has a
complete reimbursable meal and verifies the student’s ID as the child states his or her name, or the
cashier will state the child’s name. Once the meal and ID are verified, the child is marked on the
roster with a √ as receiving a reimbursable meal. The point of service (POS) is located at the end of
the line.
After meal service is complete, the roster will be totaled by the cashier. A second-party check of the
meal counts by eligibility will also be conducted by administrative personnel.
In addition,
administrative personnel will conduct edit checks on a daily basis.
At no time will staff use their memory to mark the POS roster.
Roster/Eligibility Codes
Each student will be issued a four-digit student ID number. Eligibility for students will be identified by
using the following codes to prevent overt identification of meal benefits:
Student ID numbers beginning in: 1000 = Free, 3000 = Reduced-Price, 5000 = Paid
Payments
Monies for reduced-price and paid meals will be collected in the main office prior to the meal service
to prevent overt identification of those students with a free or reduced-price eligibility benefit.
Field Trip Meal and Meals Served Outside of the Cafeteria Counting Procedures
Bag lunches will be packed in a cooler and temperatures will be monitored during transport to the
field trip site(s). At the time of meal service on field trips, each child will receive a complete
reimbursable bag lunch from the cooler. They will proceed to the staff in charge of marking the
meals served on the roster. The child will give the staff his/her name (or the staff will state the
child’s name), and the staff will then visually verify that the child has a complete meal. The meal
served will be marked with a √ at the POS. The roster will be returned to the administrative office at
the end of the field trip to be added to the daily meal counts.
I have read the above procedure, understand it, and this is the procedure we have chosen for
counting reimbursable meals.
Sponsor Signature
Date
“In accordance with Federal law, and US Department of Agriculture policy, this institution is prohibited from discriminating on the
basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of
Adjudication, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals
who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or
(800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.”
FDACS-01898 Rev. 03/13