"Purchasing Card (Pcard) Expenditure Pre-approval Form (Non-travel)" - Florida

This printable "Purchasing Card (Pcard) Expenditure Pre-approval Form (Non-travel)" is a document issued by the Florida Department of Juvenile Justice specifically for Florida residents.

Download a PDF of the latest edition of the form down below or find it through the department's forms library.

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Download "Purchasing Card (Pcard) Expenditure Pre-approval Form (Non-travel)" - Florida

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PURCHASING CARD (PCard) EXPENDITURE PRE-APPROVAL FORM
(Non-Travel)
This form is required for all PCard purchases made within the established guidelines that are
not
processed on a Direst
Order via MyFloridaMarketPlace (MFMP).
The supervisor is required to pre-approve each PCard purchase prior to ordering from the vendor. In addition, the
supervisor is still required to sign the invoice prior to submission to Finance and Accounting.
This form must be completed and submitted to Finance and Accounting wi th the invoice. Any PCard charges that do
not have a Direct Order number or a completed pre-approval form will be considered out of compliance.
With the implementation of Electronic Invoicing (EI) through MFMP the following vendors are excluded from this
directive:
⇒ Office Depot
⇒ Grainger
⇒ Hayes
⇒ Ronco
This list will be updated as more vendors began using the EI function.
PCards may
only
be used for official, state -related purposes. If there is a question about the validity of a purchase,
contact your Purchasing Liaison or the Bureau of Purchasing, Headquarters (850) 413-8525.
REMINDER: A CMBE VENDOR MUST BE USED WHEN AVAILABLE.
Requestor:
Requestor Title:
Vendor Name:
Organization Code:
Object Code:
Expansion Option:
Product Description:
Purchase Justification:
Purchase Method:
CMBE Code:
Additional Comments:
Suprv. Name (Please Print):
Suprv. Signature:
Suprv. Title:
Date:
(Add additional lines as needed)
Employees who misuse or abuse this privilege are subject to disciplinary action up to and including
dismissal from employment as outlined in Chapter 6.2 Cardholder Misuse, Department of Juvenile
Justice Purchasing Card Program Procedures Manual.
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Reset/Clear Form
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PURCHASING CARD (PCard) EXPENDITURE PRE-APPROVAL FORM
(Non-Travel)
This form is required for all PCard purchases made within the established guidelines that are
not
processed on a Direst
Order via MyFloridaMarketPlace (MFMP).
The supervisor is required to pre-approve each PCard purchase prior to ordering from the vendor. In addition, the
supervisor is still required to sign the invoice prior to submission to Finance and Accounting.
This form must be completed and submitted to Finance and Accounting wi th the invoice. Any PCard charges that do
not have a Direct Order number or a completed pre-approval form will be considered out of compliance.
With the implementation of Electronic Invoicing (EI) through MFMP the following vendors are excluded from this
directive:
⇒ Office Depot
⇒ Grainger
⇒ Hayes
⇒ Ronco
This list will be updated as more vendors began using the EI function.
PCards may
only
be used for official, state -related purposes. If there is a question about the validity of a purchase,
contact your Purchasing Liaison or the Bureau of Purchasing, Headquarters (850) 413-8525.
REMINDER: A CMBE VENDOR MUST BE USED WHEN AVAILABLE.
Requestor:
Requestor Title:
Vendor Name:
Organization Code:
Object Code:
Expansion Option:
Product Description:
Purchase Justification:
Purchase Method:
CMBE Code:
Additional Comments:
Suprv. Name (Please Print):
Suprv. Signature:
Suprv. Title:
Date:
(Add additional lines as needed)
Employees who misuse or abuse this privilege are subject to disciplinary action up to and including
dismissal from employment as outlined in Chapter 6.2 Cardholder Misuse, Department of Juvenile
Justice Purchasing Card Program Procedures Manual.
Save As
Reset/Clear Form
Print Form
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