"Vehicle Request/Check-Out Form" - Florida

Vehicle Request/Check-Out Form is a legal document that was released by the Florida Department of Juvenile Justice - a government authority operating within Florida.

Form Details:

  • The latest edition currently provided by the Florida Department of Juvenile Justice;
  • Ready to use and print;
  • Easy to customize;
  • Compatible with most PDF-viewing applications;

Download a fillable version of the form by clicking the link below or browse more documents and templates provided by the Florida Department of Juvenile Justice.

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Download "Vehicle Request/Check-Out Form" - Florida

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Reserve a DJJ State Vehicle
1. Complete the Vehicle Request Form/Check-Out Form (located in the Forms Library).
2. Send the VRF/COF to the Vehicle Pool
Vehicle.Pool@djj.state.fl.us
email.
3. A Support Services representative will respond to the request within 4 hours.
4. The response will include an approval if a vehicle is available, along with the
reserved vehicle tag number or a denial, if a vehicle is not available during the
requested date/time.
5. If you receive a denial, you will need to reserve a rental car from Enterprise. In
order to justify the car rental on the Authorization to Incur Travel Expense Form,
please attach a copy of the denial email from Support Services.
Picking Up and Returning A DJJ State Vehicle
1. The Vehicle Log Book (VLB) with vehicle keys are to be picked up in Support
Services, Suite 1209 of the Alexander Building, Monday through Friday from 7:30
AM till 5:00 PM.
2. DJJ Pool vehicles are parked near the generator (between the Alexander and
Knight buildings).
3. The VLB contains a Wright Express fuel card, along with detailed usage
procedures.
4. All vehicles must be returned on the day noted on your VRF/COF (fueled, cleaned
and ready for the next user). Please be sure to note any maintenance issues in the
VLB.
5. The VLB should be returned to the Support Section, Suite 1209, Alexander
Building. The Alexander building DJJ after-hours access code is 7210.
Accidents or Mechanical Problems
1. There is an Automobile Accident Report form with procedures located in the VLB.
Additionally, employees are required to notify the CCC (1-800-355-2280) to report
an accident.
2. If there is a vehicle emergency, the WEX card has a toll-free number for repairs and
assistance. Please be sure to notify the HQ contacts identified in the logbook, as well.
Reserve a DJJ State Vehicle
1. Complete the Vehicle Request Form/Check-Out Form (located in the Forms Library).
2. Send the VRF/COF to the Vehicle Pool
Vehicle.Pool@djj.state.fl.us
email.
3. A Support Services representative will respond to the request within 4 hours.
4. The response will include an approval if a vehicle is available, along with the
reserved vehicle tag number or a denial, if a vehicle is not available during the
requested date/time.
5. If you receive a denial, you will need to reserve a rental car from Enterprise. In
order to justify the car rental on the Authorization to Incur Travel Expense Form,
please attach a copy of the denial email from Support Services.
Picking Up and Returning A DJJ State Vehicle
1. The Vehicle Log Book (VLB) with vehicle keys are to be picked up in Support
Services, Suite 1209 of the Alexander Building, Monday through Friday from 7:30
AM till 5:00 PM.
2. DJJ Pool vehicles are parked near the generator (between the Alexander and
Knight buildings).
3. The VLB contains a Wright Express fuel card, along with detailed usage
procedures.
4. All vehicles must be returned on the day noted on your VRF/COF (fueled, cleaned
and ready for the next user). Please be sure to note any maintenance issues in the
VLB.
5. The VLB should be returned to the Support Section, Suite 1209, Alexander
Building. The Alexander building DJJ after-hours access code is 7210.
Accidents or Mechanical Problems
1. There is an Automobile Accident Report form with procedures located in the VLB.
Additionally, employees are required to notify the CCC (1-800-355-2280) to report
an accident.
2. If there is a vehicle emergency, the WEX card has a toll-free number for repairs and
assistance. Please be sure to notify the HQ contacts identified in the logbook, as well.
Florida Department of Juvenile Justice
Headquarters Vehicle Pool
Vehicle Request/Check-Out Form
Date:
____________________________________
Name of Traveler:
________________________
Headquarters Office:
_______________________
Organization Code ___________________EO
Destination:
______________________________
Departure Date: ______________________
Time:
Return Date:
______________________
Time:
Acknowledgement
I hereby acknowledge that by receipt of the assigned vehicle I will conform with all
Department policies and procedures pertaining to the use of a State vehicle. I will drive
safely obeying all traffic laws, use my seatbelt at all times, and be courteous to all other
drivers on the road. I will secure the vehicle properly when not in use. If in an accident, I
will follow the accident reporting procedures in the vehicle log book and will report to
the vehicle dispatcher any damage or problems noted with the vehicle at time of turn in. I
will return the vehicle clean, fueled and in the same condition in which I received it.
Signature
________________
Issued by
________________
Checked in by
____________
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