Form PRO-01U "Urgent/Emergency Purchase Authorization Form" - Utah

What Is Form PRO-01U?

This is a legal form that was released by the Utah Department of Transportation - a government authority operating within Utah. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on September 29, 2016;
  • The latest edition provided by the Utah Department of Transportation;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form PRO-01U by clicking the link below or browse more documents and templates provided by the Utah Department of Transportation.

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Download Form PRO-01U "Urgent/Emergency Purchase Authorization Form" - Utah

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Form PRO-01U
Utah Department of Transportation
Urgent/Emergency Purchase Authorization Form
Employee Name:
Home Unit:
Date:
Location:
Total Purchase Price:
Applicable Contract(s):
Contract Price:
If amount exceeds $5,000, UDOT Procurement must be involved.
*
In the space below, provide justification for not engaging in a standard procurement process.
Employee Name (Please Print)
Employee’s Signature
Date
Approver (Please Print)* *
Approver’s Signature
Date
The UDOT Procurement Division must review and authorize any urgent/emergency purchase
over $5,000. If transaction amount exceeds $5,000, written or email authorization must be included with this form.
*IMPORTANT NOTE:
**The approver must be a District Engineer or Group Leader as defined by UDOT Policy 02A-01. By signing this
form, the approver assumes the responsibility that this purchase meets all requirements as outlined in this policy.
The FINET transaction recording this purchase should include “PRO-01U” in the line description.
Rev. 09/29/16
Form PRO-01U
Utah Department of Transportation
Urgent/Emergency Purchase Authorization Form
Employee Name:
Home Unit:
Date:
Location:
Total Purchase Price:
Applicable Contract(s):
Contract Price:
If amount exceeds $5,000, UDOT Procurement must be involved.
*
In the space below, provide justification for not engaging in a standard procurement process.
Employee Name (Please Print)
Employee’s Signature
Date
Approver (Please Print)* *
Approver’s Signature
Date
The UDOT Procurement Division must review and authorize any urgent/emergency purchase
over $5,000. If transaction amount exceeds $5,000, written or email authorization must be included with this form.
*IMPORTANT NOTE:
**The approver must be a District Engineer or Group Leader as defined by UDOT Policy 02A-01. By signing this
form, the approver assumes the responsibility that this purchase meets all requirements as outlined in this policy.
The FINET transaction recording this purchase should include “PRO-01U” in the line description.
Rev. 09/29/16
Form PRO-01U
A Procurement Item may be obtained outside of a state cooperative contract or an agency contract
63G-6a-506 Small purchases.
if:
the procurement item is obtained for an unanticipated, urgent, or emergency condition, including:
(i) an item needed to avoid stopping a public construction project;
(ii) an immediate repair to a facility or equipment; or
(iii) another emergency condition; or
An emergency procurement without using a standard procurement process is authorized if the
63G-6a-803 Emergency procurement.
procurement is necessary to:
(a) avoid a lapse in a critical government service;
(b) mitigate a circumstance that is likely to have a negative impact on public health, safety, welfare, or
property; or
(c) protect the legal interests of a public entity.
A procurement unit conducting an emergency procurement shall:
(a) ensure that the procurement is made with as much competition as reasonably practicable while:
(i) avoiding a lapse in a critical government service;
(ii) avoiding harm, or a risk of harm, to the public health, safety, welfare, or property; or
(iii) protecting the legal interests of a public entity; and
(b) after the emergency has abated, prepare a written document explaining the emergency condition
that necessitated the emergency procurement under Subsection (1).
An emergency procurement may only be used when circumstances create harm or risk of harm to public
R33-8-401. Emergency Procurement.
health, welfare, safety, or property.
(a) Circumstances that may create harm or risk to health, welfare, safety, or property include:
(i) damage to a facility or infrastructure resulting from flood, fire, earthquake, storm, or
explosion;
(ii) failure or eminent failure of a public building, equipment, road, bridge or utility;
(iii) terrorist activity;
(iv) epidemics;
(v) civil unrest;
(vi) events that impair the ability of a public entity to function or perform required services;
(vii) situations that may cause harm or injury to life or property; or
(viii) other conditions as determined in writing by the chief procurement officer, or as applicable,
the head of a procurement unit with independent procurement authority.
Emergency procurements are limited to those procurement items necessary to mitigate the emergency.
When practicable, procurement units should seek to obtain as much competition as possible through use
of phone quotes, internet quotes, limited invitations to bid, or other selection methods while
avoiding harm, or risk of harm, to the public health, safety, welfare, property, or impairing the ability
of a public entity to function or perform required services.
The procurement unit shall make a written determination documenting the basis for the emergency and
the selection of the procurement item. A record of the determination and selection shall be kept in
the contract file. The documentation may be made after the emergency condition has been alleviated.
Rev. 09/29/16
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