Form ID1 "Certificate of Identity for a Private Individual" - United Kingdom

What Is an ID1 Form?

Form ID1, Certificate of Identity for a Private Individual, is a formal statement applicants must present when submitting the documentation for any property transaction to confirm they are who they say they are. If you are not a conveyancer, do not represent a UK-based bank or construction company and you are filing papers to finalize a transfer, deed, lease, mortgage, and other land-related applications for registration, you need to find a person who will verify your identity and complete an ID1 Form Verification within six months of making an application.

Alternate Name:

  • Land Registry Form ID1.

This form was issued by the HM Land Registry and the latest version of the document was released on June 1, 2020, with all previous editions obsolete. You can download an ID1 Form via the link below.

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How to Fill Out an ID1 Form?

There are two sections in the Land Registry Form ID1 - Section A is for the applicant (seller, buyer, landlord, tenant, lender, borrower, etc.) and Section B is for the individual who performs the certification.

Follow these steps to complete Section A:

  1. Enter your title, full legal name, and birthdate.
  2. Indicate your current physical address and write down how long you have resided there. If you have lived somewhere else during the last five years, record your former address as well.
  3. List several telephone numbers - your home, work, and mobile phone numbers.
  4. State the type of application you are planning to file in the nearest future.
  5. Write down the property title's number if you have it.
  6. Indicate the location of the real estate in question.
  7. Confirm you have provided true and complete statements in the form. Sign and date the document.

Once the applicant has finished their part of the certificate, they can give it to the chosen verifier who prepares Section B. Here is how you need to certify the other person's identity using Form ID1:

  1. Tick the appropriate box to confirm you have known the applicant for two years.
  2. Select your status - you are acting as a solicitor, notary public, lawyer residing in a foreign country, or another qualified lawyer.
  3. Write down your full name and the name of the organisation that participates in the verification process. Certify you have examined the documentation presented to you by the applicant and you are willing to confirm their identity.
  4. Sign and date the document. Add your address. Indicate the number of your licence or authorisation if you have any.
  5. In case you work overseas in the UK armed forces, you need to fill out Section 2b - add your name, confirm the identity of the applicant, record your address and passport number, sign and date the document.
  6. If you are working for the HM Land Registry, go straight to the Section 2c - state your name, name of the office you represent, and finalise the certification with your signature and the actual date.
  7. Consult the checklist of documents that can be used as evidence of identity. You have to tick the appropriate boxes to show which documents you have personally examined - identification documents typically used or alternative options such as utility bills and mortgage statements. Add the numbers of these documents where needed.
  8. Attach the photograph of the applicant in the provided space after signing your name and adding the date on the back of the picture.

Who Can Verify an ID1 Form?

To make sure your property-related application is reviewed by the authorities, you have to enclose a document that confirms your identity. It cannot be filled out by a random individual who knows you well - instead, you must reach out to a conveyancer, professional lawyer, or go to the Land Registry office and ask them to help you with identity verification. Note that the solicitor or notary public who completes the certificate can request an ID1 Form fee that may range between £30 and £150 and additional consultation fees. Before you give the documents to the verifier, make sure you are prepared to pay the amount they will ask for the certification.

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Download Form ID1 "Certificate of Identity for a Private Individual" - United Kingdom

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WARNING
If you dishonestly enter information or make a statement that you know is, or might be, untrue or
misleading, and intend by doing so to make a gain for yourself or another person, or to cause loss or
the risk of loss to another person, you may commit the offence of fraud under section 1 of the Fraud
Act 2006, the maximum penalty for which is 10 years’ imprisonment or an unlimited fine, or both.
Both section A and section B of this form must be completed, dated and signed no more than six
months before lodgement of an application with HM Land Registry.
Who needs to complete this form?
Any person who is not a conveyancer, or who is not a UK bank or building society, who is lodging one of
the following applications with HM Land Registry.
− Transfers (whether or not for value).
− Transfers and deeds relating to the appointment or retirement of trustees.
− Leases (whether or not for value) that are being registered.
− Charges (mortgages) that are being registered.
− Discharge of a charge in form DS1.
− Release of a charge in form DS3.
− Surrenders of leases.
− Most voluntary and compulsory applications for first registration where the title deeds have been lost or
destroyed.
− All other applications for compulsory first registration completed on and after 10 November 2008.
Any person who is a party to one of the above transactions who is not represented by a conveyancer
where the application is being lodged by someone who is also not a conveyancer.
Any person who is a party to one of the above transactions who is not represented by a conveyancer,
and although the application is being lodged by a conveyancer, that conveyancer is not able to confirm
that they are satisfied that sufficient steps have been taken to verify the person’s identity.
Please note that where the application is being lodged by more than one person, or a party to a transaction
comprises more than one person, each one must complete a separate form and produce evidence of their
identity.
This form can also be used to provide evidence of identity for:
a person who has changed their name and the change is confirmed by deed poll, statutory declaration or
statement of truth. The form must be completed in the person’s current name.
an attorney in the circumstances described in HM Land Registry’s
practice guide 67
(see below).
NOTE 1: This form does not have to be completed for voluntary first registrations unless the title deeds are
lost or have been destroyed, or for charges or leases which are merely being noted.
NOTE 2: This form is also not required where the true value of the land to which the transaction relates is not
more than £6,000, or if HM Land Registry has issued a facility letter in respect of an individual’s identity.
For exceptions to our requirement for evidence of identity for first registrations where the deeds have been
lost or destroyed, please see
practice guide 2: first registration of title where deeds have been lost or
destroyed.
Why do I have to complete this form?
We are asking for this information to guard against registration fraud. It is important that where an applicant,
or parties to a transaction are not represented by a conveyancer or where title deeds have been lost or
destroyed, that evidence of identity is produced to enable registration to proceed.
WARNING
If you dishonestly enter information or make a statement that you know is, or might be, untrue or
misleading, and intend by doing so to make a gain for yourself or another person, or to cause loss or
the risk of loss to another person, you may commit the offence of fraud under section 1 of the Fraud
Act 2006, the maximum penalty for which is 10 years’ imprisonment or an unlimited fine, or both.
Both section A and section B of this form must be completed, dated and signed no more than six
months before lodgement of an application with HM Land Registry.
Who needs to complete this form?
Any person who is not a conveyancer, or who is not a UK bank or building society, who is lodging one of
the following applications with HM Land Registry.
− Transfers (whether or not for value).
− Transfers and deeds relating to the appointment or retirement of trustees.
− Leases (whether or not for value) that are being registered.
− Charges (mortgages) that are being registered.
− Discharge of a charge in form DS1.
− Release of a charge in form DS3.
− Surrenders of leases.
− Most voluntary and compulsory applications for first registration where the title deeds have been lost or
destroyed.
− All other applications for compulsory first registration completed on and after 10 November 2008.
Any person who is a party to one of the above transactions who is not represented by a conveyancer
where the application is being lodged by someone who is also not a conveyancer.
Any person who is a party to one of the above transactions who is not represented by a conveyancer,
and although the application is being lodged by a conveyancer, that conveyancer is not able to confirm
that they are satisfied that sufficient steps have been taken to verify the person’s identity.
Please note that where the application is being lodged by more than one person, or a party to a transaction
comprises more than one person, each one must complete a separate form and produce evidence of their
identity.
This form can also be used to provide evidence of identity for:
a person who has changed their name and the change is confirmed by deed poll, statutory declaration or
statement of truth. The form must be completed in the person’s current name.
an attorney in the circumstances described in HM Land Registry’s
practice guide 67
(see below).
NOTE 1: This form does not have to be completed for voluntary first registrations unless the title deeds are
lost or have been destroyed, or for charges or leases which are merely being noted.
NOTE 2: This form is also not required where the true value of the land to which the transaction relates is not
more than £6,000, or if HM Land Registry has issued a facility letter in respect of an individual’s identity.
For exceptions to our requirement for evidence of identity for first registrations where the deeds have been
lost or destroyed, please see
practice guide 2: first registration of title where deeds have been lost or
destroyed.
Why do I have to complete this form?
We are asking for this information to guard against registration fraud. It is important that where an applicant,
or parties to a transaction are not represented by a conveyancer or where title deeds have been lost or
destroyed, that evidence of identity is produced to enable registration to proceed.
How do I complete this form?
You must complete section A. You must then get your identity verified by a conveyancer or a Chartered
Legal Executive. If you are having your identity verified in person, you will need to take evidence of your
identity with you including two identical colour passport-size photographs taken in the last six months which
must be on photographic paper and in which your face is clearly visible. Please see sections B3 and B4 for
the types of evidence which will be needed.
If you are having your identity verified by a conveyancer or Chartered Legal Executive by way of a video call,
please see
practice guide 67A: temporary changes to HM Land Registry’s evidence of identity requirements
for further information.
The conveyancer, Chartered Legal Executive or other approved verifier will complete section B of this form
(or form ID5 if the verification is by way of a video call). Conveyancers and Chartered Legal Executives may
charge a fee to verify your identity.
Members of the UK armed forces serving overseas may also have their identity verified by a serving officer.
Both section A and section B of this form must be completed, dated and signed no more than six
months before lodgement of an application with HM Land Registry.
Information about completing this form can be found in:
ID2, if you are not a conveyancer, and
Completing forms ID1 and
DS2, if you are not a conveyancer, or
Completing the evidence of identity panels on forms AP1, FR1 and
practice guide 67: evidence of identity –
conveyancers, if you are a conveyancer.
All of our guides and forms are available on the GOV.UK website www.gov.uk.
We strongly advise that you use these guides. In addition to providing information about this form they also
explain how you should complete certain panels of the application form(s) you will also have to lodge.
A conveyancer is someone authorised under the Legal Services Act 2007 to provide legal services relating to
conveyancing and land registration and includes solicitors, licensed conveyancers, and conveyancing
practitioners authorised by CILEx Regulation to undertake reserved instrument activities and who hold
practising certificates. A paralegal cannot verify identity.
Please note that if your application is not in order, including if the wrong forms are used, the
application might not be accepted for registration.
If you can’t go to a conveyancer, you should contact Customer Support to discuss whether alternative
arrangements are possible. You can contact Customer Support at customersupport@landregistry.gov.uk or
by telephoning 0300 006 0411 from Monday to Friday between 8am and 6pm.
Is this form open to public inspection?
No. This form, and any supporting evidence produced to HM Land Registry where we are verifying your
identity, is automatically excepted under rule 133 of the Land Registration Rules 2003 (as amended) from the
public right of inspection
HM Land Registry complies with the requirements of Data Protection and European (EU) Law. It may retain
and share information with:
other government departments,
law enforcement and regulatory bodies including specified anti-fraud organisations under section 68
of the Serious Crime Act 2007.
This helps to prevent and detect crime such as registration or property fraud and to investigate land banking
schemes.
Any parts of the form that are not typed should be completed in black ink and in block capitals.
All panels must be completed except where marked “(if any)”.
This form must be completed no more than six months before lodgement of the application with HM
Land Registry.
Section A
A separate form must be completed by each individual person for whom evidence of identity is required.
1. Title (e.g. Mr, Mrs, Miss, Dr., etc.,)
2. First name(s) (Provide full name(s))
3. Surname
4. Date of birth
5. Current address
6. How long have you lived at this address?
7. List any other address you have lived at within the last five years
8. Home (landline) telephone number (write “none” if you do not have one)
9. Work telephone number (if any)
10. Mobile telephone number (if any)
Details of the application
11. Type of application (e.g. transfer, mortgage, discharge etc)
12. Title number(s) (if known/applicable)
13. Address of property (including postcode)
14. Certificate
I certify that the information that I have provided in this form is correct to the best of my
knowledge and belief. I authorise HM Land Registry to make such additional searches and
checks as necessary to confirm my identity.
Signed
Date
Please note that your identity must be verified by a conveyancer or Chartered Legal Executive who must complete
section B of this form.
Section B (for completion by the certifier – Please note that due to the
Coronavirus (COVID-19) outbreak it is not currently possible to have your
identity verified by HM Land Registry.)
If you are verifying the person’s identity in person – complete section B of this form
If you are verifying the person’s identity by video call – do not complete Section B, complete a form
ID5 instead.
Complete parts 1, 3 and 4 and the appropriate panel in part 2.
1.
Place 'X' in the appropriate box.
I have known the person named in section A for at least two years
I have not known the person named in section A for at least two years
2a.
Complete this panel if you are a
solicitor
licensed conveyancer
notary public
barrister
CILEx Conveyancing Practitioner
Chartered Legal Executive Conveyancing Practitioner
Chartered Legal
Executive
lawyer practising outside the UK
.
(see Note 2 below)
(place ‘X’ in the box that
applies)
I
(name of certifier) (in block capitals)
of
(name of organisation certifying identity)
certify that
(name of individual whose identity is being verified)
has produced to me the original(s) of the evidence of identity indicated in panel 3 below and which I
have inspected. I confirm that the photograph attached in panel 4, and which I have signed, is a true
likeness of the person who has provided this evidence.
Signature of certifier:
Date
Roll, Licence, Authorisation or Membership number (if applicable):
Address:
Note 1: HM Land Registry will contact conveyancers and other verifiers to check that a form
completed in their name is genuine. You should keep a record of persons for whom you have
verified identity and a duplicate of the photograph you have certified.
Note 2: Where identity is verified by a lawyer practising outside the UK evidence must be enclosed
with this form of that lawyer’s authority to practice in their jurisdiction.
2b.
Complete this panel if you are a serving officer of the UK armed forces operating
overseas.
I
(name of certifier) (in block capitals)
of
(name of armed forces unit)
certify that
(name of individual whose identity is being verified)
has produced to me the original(s) of the evidence of identity indicated in panel 3 below and which I
have inspected. I confirm that the photograph attached in panel 4, and which I have signed, is a true
likeness of the person who has provided this evidence.
Signature of certifier:
Date
Passport number:
Address:
2c.
Complete this panel if you are a HM Land Registry officer
(Name of HM Land Registry officer) (in block capitals)
of
(name of HM Land Registry office certifying identity)
Signature of certifier:
Date
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