"Bank Confirmation Letter Template"

What Is a Bank Confirmation Letter?

A Bank Confirmation Letter is a formal statement released by the financial institution that confirms the existence of a bank account of a certain customer and provides information on this account. Requested by a bank client via a phone call, letter, or online, this document serves as a brief financial statement to show the customer's current assets and describes potential issues that may exist with the account. Any individual or company may obtain a standardized confirmation from the financial institution they have been working with.

Alternate Name:

  • Bank Account Confirmation Letter.

Whether a client needs it for audit purposes, for a visa application (to confirm they have enough money for the particular trip), or for a loan or mortgage (to prove they are a trustworthy borrower), this document will summarize their financial operations within a given period, demonstrate that they have been using the services of a financial institution for a long time, and show they have no overdrafts in your account. Once given or sent to a client, this letter will be reviewed by a third party - a creditor, embassy, or auditor - to confirm that the customer has sufficient funds. A Bank Confirmation Letter template can be found through the link below.

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How to Write a Bank Confirmation Letter?

Typically, a Bank Account Confirmation Letter is composed on the letterhead of the bank includes the following information:

  • Name and logo of the financial institution;
  • Identification of the office or branch if the customer requested information in person;
  • Confirmation that the individual or business who you identify in the document has an account with the bank. It is necessary to indicate the date when the account was open, record the account number, and state the current balance;
  • List of all transactions made through your bank account. Clients may ask you to provide them with information on all operations within a month, year, or the whole time they have had the account;
  • Issues that may exist with the account - it is possible that the customer owes you money;
  • Certification that affirms your disclosure of sensitive financial information to your client only who can then use it at their discretion;
  • Date when the details in the letter were obtained and shared with the customer;
  • Signature of the bank employee and an official seal.

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Bank Confirmation Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
In connection with the audit of our annual accounts, we would like you to confirm
outstanding balances with you as of ___________ as well as transactions for the
period from ___________ to ___________ (hereinafter referred to as “the Period”).
Please send the confirmation, signed by an authorized person, directly to our auditor:
_____________________________________________________________________
Bank Name
_____________________________________________________________________
_____________________________________________________________________
Bank Address
_____________________________________________________________________
City, State, ZIP Code
_____________________________________________________________________
Email
In case there have not been any activities related to the inquiry below, please note so
in your response.
1. A list of all bank accounts (including current accounts, deposits, overdraft,
securities accounts, etc.) and information for each account:
Type of the account and its number;
Validity period/maturity date;
Currency;
Balance of principal and accrued interest as of ___________;
©​ ​ ​ ​
T EMPLATEROLLER.COM
Bank Confirmation Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
In connection with the audit of our annual accounts, we would like you to confirm
outstanding balances with you as of ___________ as well as transactions for the
period from ___________ to ___________ (hereinafter referred to as “the Period”).
Please send the confirmation, signed by an authorized person, directly to our auditor:
_____________________________________________________________________
Bank Name
_____________________________________________________________________
_____________________________________________________________________
Bank Address
_____________________________________________________________________
City, State, ZIP Code
_____________________________________________________________________
Email
In case there have not been any activities related to the inquiry below, please note so
in your response.
1. A list of all bank accounts (including current accounts, deposits, overdraft,
securities accounts, etc.) and information for each account:
Type of the account and its number;
Validity period/maturity date;
Currency;
Balance of principal and accrued interest as of ___________;
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T EMPLATEROLLER.COM
Significant conditions and restrictions;
Closed accounts during the Period.
2. All leasing and factoring contracts:
Number of contracts;
Date of conclusion and expiration;
The object of the contract (including the number of assets);
Currency;
Interest rate;
Balance of outstanding installments as of ___________;
Balance of outstanding interest as of ___________;
Total amount of installments for the period ___________;
Total amount of interest for the period ___________;
Conditions for terminating the contract;
Guarantees;
Other restrictions and conditions;
Affirmation that on the date of signing this confirmation letter there are
no known breaches of the agreements nor other circumstances that could result
in termination of the contracts in Your part and/or premature repayments of
sums granted.
3. Loans, overdrafts, and guarantees:
Number of contracts;
Balance as of ___________;
Amount (limit) and currency;
Maturity date;
Interest rate;
Accrued interest as of ___________;
Accrued overdue charges as of ___________;
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T EMPLATEROLLER.COM
Significant covenants.
4. Derivative instruments and other financial agreements effective during the
Period and during the period from ___________ to the date of this
confirmation letter:
Number of contracts;
Date of the concluding contract;
Maturity date;
Amount and currency;
Limits and balances as of ___________;
Description and conditions of the instrument;
Users;
Commissions, outstanding balance of commissions as of ___________
and their deadlines;
Guarantees;
Other conditions;
Affirmation that on the date of signing this confirmation letter there are
no known breaches of the agreements nor other circumstances that could result
in termination of the contracts in Your part and/or premature repayments of
sums granted.
5. Credit cards:
Balance as of ___________;
Limits;
Users.
6. Other agreements such as promissory notes, collaterals, etc., which have been
effective during the Period or confirmation that there have not been such
agreements effective during the Period.
7. List of persons, who have had the right to use bank accounts during the Period,
showing whether these persons had the right to use the accounts only
individually or together with other persons.
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T EMPLATEROLLER.COM
8. Other contracts or relationships.
Please send the confirmation directly to our auditor by ________________.
Sincerely,
_______________________________
Sender’s Name and Position
_______________________________
Sender’s Signature
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T EMPLATEROLLER.COM
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