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Proof of Residency Letter Template
When you need to prove that you are living at a specific residence, you will need to ask a reliable source to complete a Proof of Residence Affidavit. This proof can be made in the form of a Proof of Residency Letter and can be written by a roommate, parent, landlord, or another person who can confirm where you are currently living. A school or school district could also request a Proof of Residency Letter for school to confirm a student resides within the district boundaries before being enrolled.
A Proof of Residency Letter template can be downloaded through the link below. A Proof of Residency Letter will need to be notarized before being sent to the recipient. Before sending the letter, make sure to keep at least one copy for yourself for your own record keeping.
To make it easier for the person who will be completing the letter, you will need to provide the writer with all the necessary information about where you reside, or you can complete the letter for them and ask them to review the letter for accuracy and sign it.
How to Write a Proof of Residency Letter?
To write a Proof of Residency Letter, include the following:
- A header with a title stating "Proof of Residency Letter" or "Landlord Proof of Residency Letter."
- Today's date.
- Your full name, address, and contact information.
- The address of the person or business requesting the letter.
- Opening salutations to the recipient.
The writer will need to introduce themselves and their relationship to you (such as a parent, employer, landlord, etc).
- If this letter will be written by a landlord or property manager, ask them to complete the letter using their official letterhead;
- If a parent or roommate will be completing the letter you can also include information about bills or other utilities that you helped pay for each month. If there are any services or utilities in your name, you will want to state that you are attaching this additional documentation as further evidence of where you resided.
Restate the address you currently reside at (including the apartment unit if necessary) and how long you have lived there. If you have recently moved (within the last six months to one year), you may be asked by the recipient to complete more than one letter to build a history of residency. It is a good measure to have this information ready ahead of time, in case such a request could run the risk of missing a deadline (as in the case of school enrollment windows).
At the end of the letter, the person writing on behalf of you will need to provide at least two ways for the recipient to contact them (such as a phone number and email address) should they have any additional questions. The letter will also end by stating that the information provided above is correct to the best of their knowledge.
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