"Proof of Funds Letter Template"

What Is a Proof of Funds Letter?

A Proof of Funds Letter is a formal statement prepared by a financial institution to confirm their client has enough money required to participate in a financial transaction - often, to show the seller of the real estate the purchaser is ready to provide them with necessary funds.

The potential buyer should request this letter from their bank or building society - the latter will then send a statement to the seller or real estate agent in order to show proof of funds from a particular bank account. Note that the client may have to pay a fee to obtain the letter from their financial institution.

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How to Write a Proof of Funds Letter?

Here is how a bank representative should compose a Proof of Funds Letter:

  1. Get in touch with the client and find out which accounts should be mentioned in the letter - it is possible that they need to show proof of funds from various accounts so clarify which financial details must be in the document. Alternatively, there might be details the client does not want to disclose to the third party - for instance, their debts from five years back, so your statement can only reflect the information they ask you to demonstrate.
  2. Prepare this letter on a formal letterhead or add information about the financial institution and its logo if you are sending an email.
  3. Date the document to show when it was issued - the third party may want to accept recent documentation or statements not older than 30 days to have accurate information about the client's finances.
  4. Indicate the name and other identifying information of your client.
  5. Draft a table that shows the financial operations and transactions made via the account or state the current balance - this depends on the request of the customer. It is possible to indicate blocked funds - confirm that a certain sum of money has been reserved for a future transaction and cannot be used for other purposes. You can also verify the existence of the deposit that has been saved for the same purpose.
  6. Once the document is completed, you can give it to your client or, if they ask you for it, send it directly to the real estate owner, landlord, or realtor from your official email or via traditional mail that shows the document was issued by the financial institution.

How to Get a Proof of Funds Letter?

Whether you need a Real Estate Proof of Funds Letter or an official confirmation of your finances to enter a long-term lease, you need to request this document from the bank you have an account in. This is a quick and easy process - unless you have ongoing issues with your account or the money has been frozen, it will only take hours or days to obtain the information you need. Request the confirmation of the available funds and pay the necessary fee in case the financial institution demands it. Then, the representative of the bank will draft a letter for you in person or will spend more time to obtain information and send you an email or a traditional typed document to provide you with a needed verification.


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Proof of Funds Letter
From: ​ _ __________________________
To:​ _ _____________________________
Name of Authorized Employee
Bank Name
_________________________________
_________________________________
_________________________________
_________________________________
Address of Authorized Employee
Bank Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
_________________________________
Phone Number of Authorized Employee
Bank Phone Number
_________________________________
D ate
To Whom It May Concern,
This letter is to certify that [​
B uyer Name​
] has available the sum of [​
C ombined Funds​
]
as of this date.
If you require further verification or have any questions, please contact us at [​
P hone
Number​
] or [​
E mail Address​
] .
Sincerely,
_______________________________
Name of Authorized Employee
_______________________________
Title of Authorized Employee
_______________________________
Signature of Authorized Employee
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Proof of Funds Letter
From: ​ _ __________________________
To:​ _ _____________________________
Name of Authorized Employee
Bank Name
_________________________________
_________________________________
_________________________________
_________________________________
Address of Authorized Employee
Bank Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
_________________________________
Phone Number of Authorized Employee
Bank Phone Number
_________________________________
D ate
To Whom It May Concern,
This letter is to certify that [​
B uyer Name​
] has available the sum of [​
C ombined Funds​
]
as of this date.
If you require further verification or have any questions, please contact us at [​
P hone
Number​
] or [​
E mail Address​
] .
Sincerely,
_______________________________
Name of Authorized Employee
_______________________________
Title of Authorized Employee
_______________________________
Signature of Authorized Employee
©​ ​ ​ ​
T EMPLATEROLLER.COM​