DA Form 3644 "Monthly Abstract of Issues of Petroleum Products and Operating Supplies"

What Is DA Form 3644?

DA Form 3644, Monthly Abstract of Issues of Petroleum Products and Operating Supplies, is a form used for recording monthly issues and receipts of fuel and operating supplies. The report is a part of the Army's efforts to seamlessly interconnect capitalized and non-capitalized fuel accounts.

An updated version of the form is distributed in excel with embedded calculations and can be supplied through the U.S. Army Petroleum Center (USAPC). The new version of the form - often incorrectly referred to as DD Form 3644 - was released by the U.S. Department of the Army (DA) on April 1, 1985. A PDF DA Form 3644 fillable version is available for download below or can be found through the Army Publishing Directorate website.

Daily issues of petroleum are recorded on DA Form 3643, Daily Issues of Petroleum Products. At the end of each month, the data from the daily reports are used to prepare the monthly DD 3644.

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How to Fill Out DA Form 3644?

Additional information and filing guidelines can be found in the DA Pamphlet 710-2-1, Using Unit Supply System (Manual Procedures). DA Form 3644 instructions are as follows:

  1. The top lines of the form require the name of the station, post, or camp where the issues and receipts are recorded followed by the month and year and voucher number from the unit document register.
  2. Columns A through M require the total daily issues and receipts for each product (as recorded on DA Form 3643). The amounts in every column are totaled and converted to gallons after all entries are transferred to DA Form 3644.
  3. The accountable office should provide their signature and grade in the corresponding boxes.

The final lines of the form require the signature of the employee posting the information to the Monthly Bulk Petroleum Accounting Summary (MBPS) and the date of posting.

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POST, CAMP OR STATION
MONTH
VOUCHER NO.
MONTHLY ABSTRACT OF ISSUES OF PETROLEUM PRODUCTS AND
OPERATING SUPPLIES
For use of this form, see DA PAM 710-2-1; the proponent agency is DCSLOG.
Insert type, grade and unit of issue for each product issued (e.g., engine oil, OE30, quart).
ISSUES (GALS)
RECEIPTS (GALS)
DATE
MG-
JP-
DF-
OTHER
OTHER
OTHER
MG-
JP-
DF-
OTHER
OTHER
OTHER
OTHER
a
b
c
d
e
f
g
h
i
j
k
l
m
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
TOTAL
TOTAL
1
GAL
SIGNATURE OF ACCOUNTABLE PROPERTY OFFICER
GRADE
POSTED TO STOCK RECORD ACCOUNT BY
DATE
1
To convert oil, lubricating, divide total quarts by 4. To convert gear lube to gallons, divide total pounds by 7½.
DA FORM 3644, APR 1985
EDITION OF 1 OCT 70 MAY BE USED.
APD LC v1.02ES
POST, CAMP OR STATION
MONTH
VOUCHER NO.
MONTHLY ABSTRACT OF ISSUES OF PETROLEUM PRODUCTS AND
OPERATING SUPPLIES
For use of this form, see DA PAM 710-2-1; the proponent agency is DCSLOG.
Insert type, grade and unit of issue for each product issued (e.g., engine oil, OE30, quart).
ISSUES (GALS)
RECEIPTS (GALS)
DATE
MG-
JP-
DF-
OTHER
OTHER
OTHER
MG-
JP-
DF-
OTHER
OTHER
OTHER
OTHER
a
b
c
d
e
f
g
h
i
j
k
l
m
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
TOTAL
TOTAL
1
GAL
SIGNATURE OF ACCOUNTABLE PROPERTY OFFICER
GRADE
POSTED TO STOCK RECORD ACCOUNT BY
DATE
1
To convert oil, lubricating, divide total quarts by 4. To convert gear lube to gallons, divide total pounds by 7½.
DA FORM 3644, APR 1985
EDITION OF 1 OCT 70 MAY BE USED.
APD LC v1.02ES