What Is an Internship Offer Letter?
An Internship Offer Letter is a document that can be used when an entity (an internship provider) would like to offer an internship to a potential intern. The purpose of the document is to provide the prospective intern with information about the internship, such as where it will be held, how long it will be, whether it is a paid or unpaid internship, etc.
Check out the links below to download printable Internship Offer Letter templates.
An Offer Letter for an internship can be sent or handed to a student or a future job candidate to help them gain work experience. The internship is supposed to teach them how to apply their knowledge and skills in the workplace.
How to Write an Internship Offer Letter?
An Internship Offer Letter should include the following parts:
- Information About the Addressee. In the first part of the document, the sender can designate information about the potential intern. It can include their name, address, and telephone number.
- Information About the Sender. Here, the sender can provide their identifying information and the identifying information of the internship provider that they are authorized to represent.
- Date. Legal documents should always indicate the date when they were written. It helps to show that their content is valid and current.
- Description of the Internship. The sender can use this part to describe the terms and conditions of the internship that is offered to the prospective intern. It can include the time period of the internship, the responsibilities of the intern, and their work schedule. If writing a paid Internship Offer Letter, then the sender should state the payment that the potential intern is entitled to. If writing an unpaid Internship Offer Letter, then the sender should state that the intern will not be paid during the estimated time period.
- Contact Details. In case the prospective intern will have any questions or would like to negotiate certain clauses, the sender should include their contact information in the letter. It can include their email and telephone number.
- Signature. To verify that the content of the document is true and correct the sender should sign it.
- Acknowledgment Area. In this section, the sender should provide space for the potential intern, where they will put their signature if they accept the internship offer. Here, they can also indicate that they understand the content of the document and agree with it.
After the potential intern accepts the offer of the internship provider, they are supposed to sign an Internship Agreement that will regulate their relationship during the period of the internship.
How to Write a Rejection Letter for an Internship Offer?
If an individual does not want to accept the offer, they can respond to it with a Rejection Letter for an internship offer. Just like a Refusal Letter for a Job Offer, the document should be written in a cordial manner and express gratitude to the internship provider for making the offer.
The letter should not be overloaded with details. Make sure to include the following parts:
- Introduction. In the first part of the letter, the sender can thank the internship provider for contacting them and offering the opportunity to become a part of their team.
- Polite Rejection. Here, the sender can say that even though it was a difficult decision they cannot accept the offer.
- Conclusion. At the end of the letter, senders can wish the internship provider future success and again indicate that they appreciate their offer.
Stating the reason why the individual does not want to accept the offer is not obligatory, nevertheless, it can be done if they want to be respectful and tactful. The individual does not have to give specific reasons, a brief explanation would be enough in this case.
Check out these related letter topics:
- Job Offer Letter;
- Real Estate Offer Letter.
An internship candidate may prepare and submit this letter to the organization that has chosen them as an intern.