DA Form 3540 Certificate and Acknowledgement of U.S. Army Reserve Service Requirements and Methods of Fulfillment

What Is DA Form 3540?

DA Form 3540, Certificate and Acknowledgement of Service Requirements and Methods of Fulfillment in the U.S. Army Reserve is a form signed by individuals joining the U.S. Army Reserve to signify their acknowledgment of their military obligations and participation requirements.

A new edition of the form - sometimes incorrectly referred to as the DD Form 3540 - was released by the Department of the Army (DA) in June 1983. An up-to-date fillable version is available for download below or can be found through the Army Publishing Directorate website.

The form must be completed and signed by all soldiers enlisting and reenlisting in the U.S. Army Reserve as well as those transferring or reassigned to a Reserve troop program unit or the Individual Mobilization Augmentation (IMA) Program.

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CERTIFICATE AND ACKNOWLEDGMENT OF U.S. ARMY RESERVE SERVICE REQUIREMENTS AND
METHODS OF FULFILLMENT
For use of this form, see AR 135-91; the proponent agency is DCS, G-1.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Title 10 USC, Sections 10147, 12103, 12301, 12303, 12304 and Executive Order 9397(SSN), as amended,
AUTHORITY:
AR 135-91 and AR 600-8-104.
To explain your military obligation, the methods of fulfilling that obligation, and participation requirements, and
PRINCIPAL PURPOSE:
confirmation of obligation requirements.
Routinely used for Soldiers enlisting, reenlisting, transferring or reassignment to troop program unit or to an
individual Mobilization Augmentee position of the U.S. Army Reserve. Occasionally used as a basis for
unsatisfactory participation action if requirements are not met.
The DoD Blanket Routine Uses may apply to this collection.
ROUTINE USES:
Disclosure of your information is voluntary; however, if not provided, you will not be contracted for service in the
DISCLOSURE:
U.S. Army Reserve.
SECTION I - APPLICABILITY
1. Except as noted in paragraph 2 below, this certificate will be completed by all soldiers:
a. Enlisting or reenlisting in the U.S. Army Reserve without a concurrent order to active duty; or
b. Transferred or reassigned to a U.S. Army Reserve troop program unit or to a duty position in the
Individual Mobilization Augmentation (IMA) Program.
2. This certificate is not applicable to enlistments for the Delayed Entry Program or to enlistments in
conjunction with enrollment in the Senior Reserve Officers' Training Corps (ROTC) program.
SECTION II - INSTRUCTIONS
1. For Soldiers enlisting or reenlisting for a term of service in the U.S. Army Reserve (USAR), the guidance
counselor, reenlistment official, or the officer administering the Oath, is responsible for reading and explaining
the service requirements and methods of fulfillment set forth below. Following the reading, explanation, affixing
of proper signatures, and the administration of the Oath, a copy of this signed form will be stapled to each copy
of the signed enlistment/reenlistment document (DD Form 4 Series).
2. For Soldiers transferred or reassigned to a troop program unit or to an IMA duty position of the U.S. Army
Reserve, the unit commander/gaining organization commander, or his/her designated representative, is
responsible for reading and explaining the service requirements and methods of fulfillment set forth below.
Following the reading, explanation, and affixing of proper signatures, a copy will be furnished the soldier, a
copy will be filed in the Soldier's local file, and a copy will be sent to Commander, Army Human Resources
Command, ATTN: AHRC-PDR, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5402 for inclusion in
the Soldier's Army Military Human Resource Record (AMHRR).
3. For Soldiers assigned to a troop program unit of the U.S. Army Reserve, at least once annually,
commanders or their designated representative, will conduct an orientation of the service requirements,
methods of fulfillment, and participation requirements as set forth below. Soldiers will acknowledge their
understanding of these requirements by entering their initials and date in Section XII, Annual Orientation,
below.
SECTION III - EXPLANATION
In connection with your membership in the U.S. Army Reserve, as the witnessing official it is my duty and
responsibility to explain the service and participation requirements that are applicable. If during this
explanation, you have any questions or want further clarification, advise me and I will explain all matters to your
satisfaction and understanding before proceeding.
a. If you are enlisting or reenlisting, you will be furnished an enlistment/reenlistment document
(DD Form 4 Series), which you will be required to sign following administration of the Oath. An exact
copy of this explanation with your signature will be attached to all copies of your enlistment/reenlistment
document.
b. If you are being transferred or reassigned to a troop program unit or IMA duty position of the U.S.
Army Reserve, an exact copy of this explanation will be inserted in your military records.
c. I will furnish you a copy of this signed and witnessed statement.
PREVIOUS EDITIONS ARE OBSOLETE.
APD LC v1.01
DA FORM 3540, FEB 2016
Page 1 of 7
CERTIFICATE AND ACKNOWLEDGMENT OF U.S. ARMY RESERVE SERVICE REQUIREMENTS AND
METHODS OF FULFILLMENT
For use of this form, see AR 135-91; the proponent agency is DCS, G-1.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Title 10 USC, Sections 10147, 12103, 12301, 12303, 12304 and Executive Order 9397(SSN), as amended,
AUTHORITY:
AR 135-91 and AR 600-8-104.
To explain your military obligation, the methods of fulfilling that obligation, and participation requirements, and
PRINCIPAL PURPOSE:
confirmation of obligation requirements.
Routinely used for Soldiers enlisting, reenlisting, transferring or reassignment to troop program unit or to an
individual Mobilization Augmentee position of the U.S. Army Reserve. Occasionally used as a basis for
unsatisfactory participation action if requirements are not met.
The DoD Blanket Routine Uses may apply to this collection.
ROUTINE USES:
Disclosure of your information is voluntary; however, if not provided, you will not be contracted for service in the
DISCLOSURE:
U.S. Army Reserve.
SECTION I - APPLICABILITY
1. Except as noted in paragraph 2 below, this certificate will be completed by all soldiers:
a. Enlisting or reenlisting in the U.S. Army Reserve without a concurrent order to active duty; or
b. Transferred or reassigned to a U.S. Army Reserve troop program unit or to a duty position in the
Individual Mobilization Augmentation (IMA) Program.
2. This certificate is not applicable to enlistments for the Delayed Entry Program or to enlistments in
conjunction with enrollment in the Senior Reserve Officers' Training Corps (ROTC) program.
SECTION II - INSTRUCTIONS
1. For Soldiers enlisting or reenlisting for a term of service in the U.S. Army Reserve (USAR), the guidance
counselor, reenlistment official, or the officer administering the Oath, is responsible for reading and explaining
the service requirements and methods of fulfillment set forth below. Following the reading, explanation, affixing
of proper signatures, and the administration of the Oath, a copy of this signed form will be stapled to each copy
of the signed enlistment/reenlistment document (DD Form 4 Series).
2. For Soldiers transferred or reassigned to a troop program unit or to an IMA duty position of the U.S. Army
Reserve, the unit commander/gaining organization commander, or his/her designated representative, is
responsible for reading and explaining the service requirements and methods of fulfillment set forth below.
Following the reading, explanation, and affixing of proper signatures, a copy will be furnished the soldier, a
copy will be filed in the Soldier's local file, and a copy will be sent to Commander, Army Human Resources
Command, ATTN: AHRC-PDR, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5402 for inclusion in
the Soldier's Army Military Human Resource Record (AMHRR).
3. For Soldiers assigned to a troop program unit of the U.S. Army Reserve, at least once annually,
commanders or their designated representative, will conduct an orientation of the service requirements,
methods of fulfillment, and participation requirements as set forth below. Soldiers will acknowledge their
understanding of these requirements by entering their initials and date in Section XII, Annual Orientation,
below.
SECTION III - EXPLANATION
In connection with your membership in the U.S. Army Reserve, as the witnessing official it is my duty and
responsibility to explain the service and participation requirements that are applicable. If during this
explanation, you have any questions or want further clarification, advise me and I will explain all matters to your
satisfaction and understanding before proceeding.
a. If you are enlisting or reenlisting, you will be furnished an enlistment/reenlistment document
(DD Form 4 Series), which you will be required to sign following administration of the Oath. An exact
copy of this explanation with your signature will be attached to all copies of your enlistment/reenlistment
document.
b. If you are being transferred or reassigned to a troop program unit or IMA duty position of the U.S.
Army Reserve, an exact copy of this explanation will be inserted in your military records.
c. I will furnish you a copy of this signed and witnessed statement.
PREVIOUS EDITIONS ARE OBSOLETE.
APD LC v1.01
DA FORM 3540, FEB 2016
Page 1 of 7
LAST NAME
SSN
(LAST 5 DIGITS)
SECTION IV - SERVICE OBLIGATION
This certificate must be completed, witnessed, and signed by you when you are enlisted, reenlisted,
transferred, assigned, or reassigned under any of the following transactions. (The Soldier will initial next
to the checked transaction.)
1. INITIAL ENLISTMENT AS A NON-PRIOR SERVICE APPLICANT . I have had no previous
military service on active duty, or active duty for training, in the Armed Forces of the United
States. On executing this enlistment I understand that I will incur a statutory military service obligation
of 8 years and a contractual obligation to serve
years as an assigned member of a troop
program unit in the Selected Reserve and
years as an assigned member of the individual
Ready Reserve unless prior to expiration of Selected Reserve obligation I voluntarily elect to reenlist or
extend fpr a;; pf ,y remaining statutory military service obligation and agree to continue to
satisfactorily participate as a member of a troop program unit. I understand that at the end of my troop
program unit obligation I must elect to reenlist or extend my enlistment in the same or another troop
program unit, or transfer to the individual Ready Reserve prior to, but no later than, the day on which
my term of service in the Selected Reserve expires. I understand that if I do not so reenlist or extend,
I will be transferred to the Individual Ready Reserve effective the day following my expiration term of
service date in the Selected Reserve.
2. ENLISTMENT OF A CURRENT MEMBER OF THE ARMED FORCES (EXCEPT THE USAR)
WITH A REMAINING STATUTORY MILITARY SERVICE OBLIGATION .
I am currently a member
of an Armed Force of the United States, other than the U.S. Army Reserve, and I have been
granted a conditional release to permit enlistment in the U.S. Army Reserve. I incurred a
statutory military service obligation of 8 years on my initial entry into the military service. I
have not completed that obligation; therefore, this enlistment in the U.S. Army Reserve is for a
term of service that is equal to, or greater than, the unfulfilled portion of my previously incurred
statutory military service obligation.
3. ENLISTMENT OF A FORMER MEMBER OF THE ARMED FORCES DISCHARGED PRIOR TO
COMPLETION OF AN INCURRED 6- OR 8-YEAR MILITARY SERVICE OBLIGATION . I am
currently not a member of the Armed Forces of the United States. During my previous military
service I incurred a statutory military service obligation of (indicate 6 or 8)
years and
when last discharged I had not completed the full statutory obligation; therefore, this
enlistment in the U.S. Army Reserve is for a term of service that is equal to, or greater than,
the unfulfilled portion of my previously incurred 6- or 8-year statutory military service
obligation.
4. ENLISTMENT OF A FORMER MEMBER OF THE ARMED FORCES HAVING NO REMAINING
STATUTORY MILITARY SERVICE OBLIGATION. I am currently not a member of the U.S. Army
Reserve. I have had previous military service in the Armed Forces of the United States. When last
discharged I had satisfactorily fulfilled my incurred statutory military service obligation. I have
enlisted in the U.S. Army Reserve for the term of service stipulated on the enlistment document to
which this is attached.
5. IMMEDIATE REENLISTMENT IN THE U.S. ARMY RESERVE. I am a current member of
the U.S. Army Reserve and I am reenlisting to continue my membership in the U.S. Army
Reserve. If I am serving under an incurred statutory military service obligation, I have reenlisted
in the U.S. Army Reserve for a term of service that is equal to, or greater than, the remaining
unfulfilled portion of my current statutory military service obligation.
6. TRANSFER OR REASSIGNMENT TO A TROOP PROGRAM UNIT OR AN IMA DUTY
POSITION OF THE U.S. ARMY RESERVE. I am a Reserve of the Army and by this transfer or
reassignment, I must immediately begin participating with my assigned troop program unit or in
my IMA duty position, as appropriate, and continue to participate satisfactorily for the remaining
period of my statutory or contractual obligation, whichever is longer.
Page 2 of 7
DA FORM 3540, FEB 2016
(LAST 5 DIGITS)
LAST NAME
SSN
SECTION V - METHOD OF FULFILLMENT
I will satisfactorily fulfill the terms of my service obligation in the following manner: (The Soldier will
check and initial the appropriate paragraph.)
1. ENLISTMENT WITH NO PREVIOUS EXPERIENCE. Under the terms of my enlistment
agreement I understand:
a. I must enter and satisfactorily complete a period of initial active duty for training (IADT)
to become qualified in a military occupational specialty (MOS) as soon as a training space is
available. Training spaces are normally available within 180 days following enlistment
although additional delay may be necessary for military reasons.
b. If for any reason beyond my control I am unable to complete the training during the
period for which I was initially ordered to IADT, I agree to remain on IADT for such additional
period as is required to complete my training or accept training in an alternate MOS if offered
and remain on IADT for completion of such alternate training.
c. If I enlist for assignment to a position requiring airborne training and I refuse to
undergo, or fail to complete, such training for reasons within my control, or after receiving a
parachutist rating I refuse to participate in airborne training, I will be assigned to a Selected
Reserve unit duty position vacancy for which I am, or can be, qualified; if such assignment is
not available I will be subject to reassignment to the Individual Ready Reserve.
d. If I qualify for enlistment that authorizes me to be in a paid training status, I will
commence training with my assigned unit while I am awaiting entry of IADT. If I am not
authorized to be in a paid training status on enlistment, I may voluntarily attend scheduled drills
with my unit until such time as I am authorized to be paid and then will commence training
with my unit.
e. Unless I am sooner removed for an active status by proper authority, during the term
of my statutory and contractual obligation I must satisfactorily participate while I am assigned
to a troop program unit of the Selected Reserve; or if I am subsequently reassigned to the IRR,
I must continue to participate satisfactorily as a member of the IRR; or if I am subsequently
reassigned to an IMA duty position, I must continue to participate satisfactorily in the IMA
program.
2. ENLISTMENT/REENLISTMENT WITH PREVIOUS SERVICE OR CURRENTLY IN SERVICE .
Under the terms of my enlistment/reenlistment agreement I understand:
a. If I am not qualified in the MOS required by my assigned duty position, I may be
required to enter on a period of active duty for training (ADT) to become qualified.
b. After I have received my letter of notification of eligibility for retired pay, I understand
that I must attain 50 retirement points annually to be retained in an active status in the
Selected, Ready, or Standby Reserve (Active List).
c. I understand that if my enlistment/reenlistment provides for service as an assigned
member of:
(1) A troop program unit of the Selected Reserve, I must commence training with the
troop program unit immediately. I will be required to satisfactorily participate as an assigned
member of a troop program unit of the Selected Reserve for the entire term of service
stipulated on the enlistment/reenlistment document to which this is attached, unless sooner
removed by proper authority.
DA FORM 3540, FEB 2016
Page 3 of 7
LAST NAME
SSN
(LAST 5 DIGITS)
(2)
The Individual Ready Reserve (IRR)
, I will be required to satisfactorily participate for
the entire term of service stipulated on the enlistment/reenlistment document to which this is
attached, unless sooner removed by proper authority. If I am subsequently reassigned to a
troop program unit or IMA duty position of the Selected Reserve, I must continue to participate
satisfactorily as a member of the Selected Reserve. (See paragraph 3, below.)
(3)The Individual Mobilization Augmentation Program, I will be required to satisfactorily
participate for the entire period that I am assigned to the IMA duty position and if I am
subsequently reassigned to the IRR or a troop program unit, I must continue to participate
satisfactorily.
3. TRANSFER/REASSIGNMENT TO A TROOP PROGRAM UNIT OR AN IMA DUTY POSITION .
I understand that if I am assigned as a member of:
a. A troop program unit of the Selected Reserve, I will commence training with a troop
program unit immediately. I will be required to satisfactorily participate as an assigned member
of a troop program unit of the Selected Reserve for the entire term of service remaining on
my current statutory or contractual obligation, whichever is longer, unless sooner removed by
proper authority.
b. The Individual Mobilization Augmentation Program, I will be required to satisfactorily
participate for the entire period that I am assigned to the IMA duty position and if I am
subsequently reassigned to the IRR or a troop program unit, I must continue to participate
satisfactorily for the entire term of service remaining on my current statutory or contractual
obligation, whichever is longer, unless sooner removed by proper authority.
SECTION VI - SATISFACTORY PARTICIPATION
I understand that as a member of the Ready Reserve or Selected Reserve of the U.S. Army
Reserve, I must participate satisfactorily during the entire period of my enlistment, reenlistment,
immediate reenlistment, transfer, assignment, or reassignment in accordance with the rules
and regulations now in effect, or which may hereafter be placed in effect, by the proper
authority.
a. TROOP PROGRAM UNIT . If I am assigned as a member of a Selected Reserve troop
pprogram unit , my satisfactory participation is determined by the following:
(1) I will serve as a member of a Selected Reserve troop program unit for the entire
period specified in the terms of my service agreement unless otherwise reassigned or separated
by proper authority.
(2) I will be required to attend all scheduled unit training assemblies (at least 48 per
year) unless I am excused by proper authority. I must attend scheduled unit training
assemblies in the prescribed uniform, present a neat soldierly appearance, and perform my
duties in a satisfactory manner to receive credit for attendance. If I do not receive credit for
attendance for any of these reasons, I will be charged with an unexcused absence. If I accrue
nine or more unexcused absences during any continuous 365-day period, I will be determined an
unsatisfactory participant.
(3) I am required to satisfactorily complete a period of annual training of not less than
14 days per year, exclusive of travel time, unless excused by proper authority. If I fail to attend
or complete the entire period of annual training I will be determined an unsatisfactory participant.
Page 4 of 7
DA FORM 3540, FEB 2016
LAST NAME
SSN
(LAST 5 DIGITS)
(4) I must keep my commander advised of my current mailing address, where I will
receive official correspondence, and I must reply to and comply with all official orders and
correspondence that I may receive.
(5) If I have not completed 24 months of active duty/ADT and I am not already
reassigned when I change residence to a location too distant to continue participation with my
assigned unit, I will be authorized a period of not more than 90 days of leave of absence from
training. During this 90-day period I must locate and join another Selected Reserve troop
program unit.
b. INDIVIDUAL MOBILIZATION AUGMENTATION. If I am assigned to an IMA duty
position, my satisfactory participation is determined by the following:
(1) I will serve in my assigned duty position in the IMA Program specified in my
assignment orders until reassigned or separated by proper authority.
(2) If I am required to attend inactive duty training (IDT) periods for pay, I will attend all such
IDT periods unless I am excused by proper authority. I must attend scheduled IDT periods in the
prescribed uniform, present a neat soldierly appearance, and perform my duties in a satisfactory
manner, to receive credit for attendance. If I do not receive credit for attendance for any of these
reasons, I will be charged with an unexcused absence. I will be determined an unsatisfactory
participant:
(a) If I am required to attend fewer then 48 IDT periods and I accrue unexcused
absences that equal 10 percent or more of the number of IDT periods (rounded up to the
nearest whole number) I am required to attend during any continuous 365-day period; or
(b) If I am required to attend 48 IDT periods and I accrue 9 or more unexcused
absence during any continuous 365-day period.
(3) I am required to satisfactorily complete a period of annual training of not less than
12 days per year, exclusive of travel time, unless excused by proper authority. If I fail to
attend or complete the entire period of annual training I will be determined an unsatisfactory
pparticipant
.
(4) I must keep my IMA commander and Commander, Army Human Resources
Command, advised of my current mailing address, where I will receive official correspondence, and
I must reply to and comply with all official orders and correspondence that I may receive or I
will be declared an unsatisfactory participant.
c. INDIVIDUAL READY RESERVE. If I am assigned to the IRR , my satisfactory
participation is determined by the following:
(1) I may be ordered to report for a 1-day muster each year. If I fail to report for a
muster, when so ordered, I will be determined an unsatisfactory participant.
(2) If I am assigned to Control Group (Annual Training) of the IRR, I will have a
mandatory training obligation under law and I may be required to complete a period of not more
than 30 days active duty for training each year. If I fail to complete such training I will be
determined an unsatisfactory participant.
(3) I must keep the Commander, Army Human Resources Command, advised of my
current mailing address, where I will receive official correspondence, and I must reply to and
comply with all official orders and correspondence I may receive, or I will be determined an
unsatisfactory participant.
Page 5 of 7
DA FORM 3540, FEB 2016

Download DA Form 3540 Certificate and Acknowledgement of U.S. Army Reserve Service Requirements and Methods of Fulfillment

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How to Fill Out DA Form 3540?

An overview of the form and filing guidelines can be found in the Army Regulation 135-91, Service Obligations, Methods of Fulfillment, Participation Requirements, and Enforcement Provisions, revised in March 2016. DA Form 3540 instructions are as follows:

  1. The form consists of 12 sections in total and structured as a checklist. All pages of the form except for the first one must feature the last name of the applicant and the last four digits of their SSN.
  2. Section I defines the applicability of the form and provides information on the categories of personnel required to file.
  3. Section II contains the specific procedural instructions for three different types of eligible Soldiers. Soldiers enlisting or reenlisting in the USAR, for instance, must have their completed and signed DA 3540 stapled to each copy of their DD Form 4, Enlistment/Reenlistment Document - Armed Forces of the United States.
  4. Section III provides an explanation of service and participation requirements by the witnessing official.
  5. Section IV is for the Soldier to confirm their service obligations. The applicant must pick out the applicable transaction and initial the box next to the option they've chosen.
  6. Section V is for selecting the applicable set of guidelines of service based on the specific reasons for enlistment, transfer or reassignment.
  7. Section VI - Satisfactory Participation - provides a set of rules and guidelines that the applicant must swear to fulfill in order for their service to be considered satisfactory.
  8. Section VII lists all possible outcomes of unsatisfactory participation.
  9. Section VIII describes the obligations of active duty orders and possible mobilization.
  10. Section IX provides the option to make additions or changes to the already completed certificate.
  11. Section X is for the applicant to verify that all the above-mentioned guidelines were read out and explained. The applicant must certify that their service obligations have been made clear to them and they are willing to fulfill them satisfactorily.
  12. Section XI is for verification from the witnessing official.
  13. Section XII contains annual orientation check boxes for the Soldier's to sign after annual orientation sessions.
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