DA Form 3540 Certificate and Acknowledgement of U.S. Army Reserve Service Requirements and Methods of Fulfillment

What Is DA Form 3540?

DA Form 3540, Certificate and Acknowledgement of Service Requirements and Methods of Fulfillment in the U.S. Army Reserve is a form signed by individuals joining the U.S. Army Reserve to signify their acknowledgment of their military obligations and participation requirements.

A new edition of the form - sometimes incorrectly referred to as the DD Form 3540 - was released by the Department of the Army in June 1983. An up-to-date fillable version is available for download below or can be found through the Army Publishing Directorate website.

The form must be completed and signed by all soldiers enlisting and reenlisting in the U.S. Army Reserve as well as those transferring or reassigned to a Reserve troop program unit or the Individual Mobilization Augmentation (IMA) Program.

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CERTIFICATE AND ACKNOWLEDGMENT OF U.S. ARMY RESERVE SERVICE REQUIREMENTS AND
METHODS OF FULFILLMENT
For use of this form, see AR 135-91; the proponent agency is DCS, G-1.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Title 10 USC, Sections 10147, 12103, 12301, 12303, 12304 and Executive Order 9397(SSN), as amended,
AUTHORITY:
AR 135-91 and AR 600-8-104.
To explain your military obligation, the methods of fulfilling that obligation, and participation requirements, and
PRINCIPAL PURPOSE:
confirmation of obligation requirements.
Routinely used for Soldiers enlisting, reenlisting, transferring or reassignment to troop program unit or to an
individual Mobilization Augmentee position of the U.S. Army Reserve. Occasionally used as a basis for
unsatisfactory participation action if requirements are not met.
The DoD Blanket Routine Uses may apply to this collection.
ROUTINE USES:
Disclosure of your information is voluntary; however, if not provided, you will not be contracted for service in the
DISCLOSURE:
U.S. Army Reserve.
SECTION I - APPLICABILITY
1. Except as noted in paragraph 2 below, this certificate will be completed by all soldiers:
a. Enlisting or reenlisting in the U.S. Army Reserve without a concurrent order to active duty; or
b. Transferred or reassigned to a U.S. Army Reserve troop program unit or to a duty position in the
Individual Mobilization Augmentation (IMA) Program.
2. This certificate is not applicable to enlistments for the Delayed Entry Program or to enlistments in
conjunction with enrollment in the Senior Reserve Officers' Training Corps (ROTC) program.
SECTION II - INSTRUCTIONS
1. For Soldiers enlisting or reenlisting for a term of service in the U.S. Army Reserve (USAR), the guidance
counselor, reenlistment official, or the officer administering the Oath, is responsible for reading and explaining
the service requirements and methods of fulfillment set forth below. Following the reading, explanation, affixing
of proper signatures, and the administration of the Oath, a copy of this signed form will be stapled to each copy
of the signed enlistment/reenlistment document (DD Form 4 Series).
2. For Soldiers transferred or reassigned to a troop program unit or to an IMA duty position of the U.S. Army
Reserve, the unit commander/gaining organization commander, or his/her designated representative, is
responsible for reading and explaining the service requirements and methods of fulfillment set forth below.
Following the reading, explanation, and affixing of proper signatures, a copy will be furnished the soldier, a
copy will be filed in the Soldier's local file, and a copy will be sent to Commander, Army Human Resources
Command, ATTN: AHRC-PDR, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5402 for inclusion in
the Soldier's Army Military Human Resource Record (AMHRR).
3. For Soldiers assigned to a troop program unit of the U.S. Army Reserve, at least once annually,
commanders or their designated representative, will conduct an orientation of the service requirements,
methods of fulfillment, and participation requirements as set forth below. Soldiers will acknowledge their
understanding of these requirements by entering their initials and date in Section XII, Annual Orientation,
below.
SECTION III - EXPLANATION
In connection with your membership in the U.S. Army Reserve, as the witnessing official it is my duty and
responsibility to explain the service and participation requirements that are applicable. If during this
explanation, you have any questions or want further clarification, advise me and I will explain all matters to your
satisfaction and understanding before proceeding.
a. If you are enlisting or reenlisting, you will be furnished an enlistment/reenlistment document
(DD Form 4 Series), which you will be required to sign following administration of the Oath. An exact
copy of this explanation with your signature will be attached to all copies of your enlistment/reenlistment
document.
b. If you are being transferred or reassigned to a troop program unit or IMA duty position of the U.S.
Army Reserve, an exact copy of this explanation will be inserted in your military records.
c. I will furnish you a copy of this signed and witnessed statement.
PREVIOUS EDITIONS ARE OBSOLETE.
APD LC v1.01
DA FORM 3540, FEB 2016
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Download DA Form 3540 Certificate and Acknowledgement of U.S. Army Reserve Service Requirements and Methods of Fulfillment

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How to Fill Out DA Form 3540?

An overview of the form and filing guidelines can be found in the Army Regulation 135–91, Service Obligations, Methods of Fulfillment, Participation Requirements, and Enforcement Provisions, revised in March 2016. DA Form 3540 instructions are as follows:

  1. The form consists of 12 sections in total and structured as a checklist. All pages of the form except for the first one must feature the last name of the applicant and the last four digits of their SSN.
  2. Section I defines the applicability of the form and provides information on the categories of personnel required to file.
  3. Section II contains the specific procedural instructions for three different types of eligible Soldiers. Soldiers enlisting or reenlisting in the USAR, for instance, must have their completed and signed DA 3540 stapled to each copy of their DD Form 4, Enlistment/Reenlistment Document - Armed Forces of the United States.
  4. Section III provides an explanation of service and participation requirements by the witnessing official.
  5. Section IV is for the Soldier to confirm their service obligations. The applicant must pick out the applicable transaction and initial the box next to the option they've chosen.
  6. Section V is for selecting the applicable set of guidelines of service based on the specific reasons for enlistment, transfer or reassignment.
  7. Section VI - Satisfactory Participation - provides a set of rules and guidelines that the applicant must swear to fulfill in order for their service to be considered satisfactory.
  8. Section VII lists all possible outcomes of unsatisfactory participation.
  9. Section VIII describes the obligations of active duty orders and possible mobilization.
  10. Section IX provides the option to make additions or changes to the already completed certificate.
  11. Section X is for the applicant to verify that all the above-mentioned guidelines were read out and explained. The applicant must certify that their service obligations have been made clear to them and they are willing to fulfill them satisfactorily.
  12. Section XI is for verification from the witnessing official.
  13. Section XII contains annual orientation check boxes for the Soldier’s to sign after annual orientation sessions.

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