AF Form 1800 Operator's Inspection Guide and Trouble Report

What Is AF Form 1800?

AF Form 1800, Operator's Inspection Guide and Trouble Report is a document used by Ground Transportation Support Operators to conduct pre-, during, and post-operation inspections on vehicles, take corrective actions or notify the Ground Transportation Operations Center when appropriate. The form is used with all registered vehicles and vehicular equipment except refueling vehicles and fuels support equipment.

Unit Vehicle Training and Vehicle Control Officials train and license the minimum number of AF (military and civilian) employees to operate, inspect and care for the Air Force vehicles to complete the mission. The operators record any discrepancies found during the inspections which require maintenance in the "Vehicle/Equipment Discrepancy and Maintenance Report" section of the appropriate Operator's Inspection Guide and Trouble Report form and report them to Vehicle Management. When an operator reports discrepancies in any of the safety-type systems or devices, that could adversely affect the safety of personnel or the operation of equipment, that maintenance is not delayed and the vehicle or vehicular equipment item will not be continued in service.

The latest version of the form was released by the Air Force (AF) in April 2010 with all previous editions obsolete. An up-to-date printable AF Form 1800 is available for download below or can be found through the Air Force e-Publishing website. Additional information and filing guidelines can be found in AFI 24-301, Vehicle Operations.

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ITEMS TO BE CHECKED
OPERATOR'S INSPECTION GUIDE AND TROUBLE REPORT
DATE
(MONTH/YEAR)
(Place "X" in block adjacent to items requiring Operator's inspection for the vehicle type only)
(For use with all Registered Vehicle Equipment except Refueling Vehicles and
Equipment)
1
(During Operation)
CLEANLINESS/DAMAGE/MISSING ITEMS (Interior/Exterior)/UNUSUAL NOISE OR OCCURRENCE
VEHICLE TYPE
REGISTRATION NO.
2
LEAKS/FLUID LEVELS (Visually check for any leaks/check oil/coolant/hydraulic/transimission/brake fluid)
3
SAFETY DEVICES (Wiring/lights/horn/warning devices/sirens/reflectors/mirrors/seat belts)
ORGANIZATION
LOCATION/BASE
PHONE NO.
4
BATTERIES (Fluid/damage/cleanliness/security)/INSTRUMENTS/GAUGES (Operation & readings)
5
DRIVE BELTS (Fraying/cracking/tension)/PULLY/MOTOR (Air/hydraulic/electrical)
6
STEERING/SPRINGS/SHACKLES (Free play/excessive wear)
VEHICLE CONTROL OFFICER NAME
PHONE NO.
7
EXHAUST SYSTEM/SPARK ARRESTORS (Damage/leaks)
8
TIRES/ WHEELS (Lug nuts/cracks) TRACKS
OPERATOR'S SIGNATURE SIGNIFIES ACCOMPLISHMENT OF CHECKS
9
HEATER/DEFROSTER/AIR-CONDITIONER/AUXILLIARY GENERATORS/AUXILLARY HEATERS
(First Initial, Last Name)
10
BRAKES (Servicing-Parking)/CLUTCHES (Operate)/ACCELERATOR PEDAL (Damage/worn)
DAY
SHIFT/SIGNATURE
DAY
SHIFT/SIGNATURE
DAY
SHIFT/SIGNATURE
11
WINDSHIELD (Wipers/washer fluid/cracks)
12
HYDRAULIC HOSES (Damage/frayed)/CYLINDERS/VALVES (Damage/leaks)
11
21
1
13
COLD WEATHER AIDS (Ether/alcohol injector/battery heater/oil-engine heater/coolant heater, etc.)
14
POWER TAKE-OFF (PTO)
22
12
2
15
WINCH/TOW CONNECTIONS
16
AIR TANKS (Drain daily or after operation)
17
MAST TINES/ROLLERIZED TINES
23
13
3
18
ROLLERS/POWER CONVEYORS/RAILS/LADDERS/CAT WALKS/CARGO BED
19
BED (K-LOAD) TOP/HALF/LOWEST/ROLL/SHIFT/YAW (check position)
24
14
4
20
LOWER LOBE CAB SHIFT (Operation)
21
EMERGENCY STAND-BY SYSTEM
22
MARKINGS-CHECK LEGIBILITY ("WATCH STEP" stencil IAW36-1-191)
25
5
15
23
CHUTES/AUGERS/FAN BLADES/WEAR SHOES
24
DRUMS/CROWNS/FAIR LEADS
25
BOOMS/OUTRIGGERS/BASKET/PLATFORM/TURNTABLE (Check for cracks and damage)
6
16
26
26
BROOMS/SPROCKETS/CHAINS
27
BLADES/REELS/SICKLE BARS/FLAILS
28
KETTLE/HOISTING MECHANISM/AGITATORS
27
17
7
29
SHEAVES/BLOCKS/CABLES
30
MOULDBOARDS/BOWLS/CUTTING EDGES/SKIDS
31
PUMPS/PIPING/DISCHARGE VALVES FOR LEAKS, CORROSION/SPARE BARS
8
28
18
FIREFIGHTING SPECIALIZED EQUIPMENT/SAFETY DEVICES (Axe, spanner wrench, power saw, ladder, pike trouble
32
light, mega phone, generator, resuscitator, rescue tools, winch/Buzzers, fire extinguishers, ropes, breathing apparatus,
personal alert safety system, etc)
33
9
29
FIREFIGHTING SYSTEM OPERATION AND FOAM/WATER LEVELS
19
34
AUXILLIARY FIREFIGHTING SYSTEM (Nitrogen tank pressure, agent levels, etc)
35
HOSE/REELS/HANDLINES/TURRETS (Operation/all functions)
36
10
20
OTHER (Specify)
30
37
OTHER (Specify)
38
OTHER (Specify)
31
39
OTHER (Specify)
AF FORM 1800, 20100401
AF FORM 1800, 20100401
PAGE 1 OF 3 PAGES
PAGE 3 OF 3 PAGES
ITEMS TO BE CHECKED
OPERATOR'S INSPECTION GUIDE AND TROUBLE REPORT
DATE
(MONTH/YEAR)
(Place "X" in block adjacent to items requiring Operator's inspection for the vehicle type only)
(For use with all Registered Vehicle Equipment except Refueling Vehicles and
Equipment)
1
(During Operation)
CLEANLINESS/DAMAGE/MISSING ITEMS (Interior/Exterior)/UNUSUAL NOISE OR OCCURRENCE
VEHICLE TYPE
REGISTRATION NO.
2
LEAKS/FLUID LEVELS (Visually check for any leaks/check oil/coolant/hydraulic/transimission/brake fluid)
3
SAFETY DEVICES (Wiring/lights/horn/warning devices/sirens/reflectors/mirrors/seat belts)
ORGANIZATION
LOCATION/BASE
PHONE NO.
4
BATTERIES (Fluid/damage/cleanliness/security)/INSTRUMENTS/GAUGES (Operation & readings)
5
DRIVE BELTS (Fraying/cracking/tension)/PULLY/MOTOR (Air/hydraulic/electrical)
6
STEERING/SPRINGS/SHACKLES (Free play/excessive wear)
VEHICLE CONTROL OFFICER NAME
PHONE NO.
7
EXHAUST SYSTEM/SPARK ARRESTORS (Damage/leaks)
8
TIRES/ WHEELS (Lug nuts/cracks) TRACKS
OPERATOR'S SIGNATURE SIGNIFIES ACCOMPLISHMENT OF CHECKS
9
HEATER/DEFROSTER/AIR-CONDITIONER/AUXILLIARY GENERATORS/AUXILLARY HEATERS
(First Initial, Last Name)
10
BRAKES (Servicing-Parking)/CLUTCHES (Operate)/ACCELERATOR PEDAL (Damage/worn)
DAY
SHIFT/SIGNATURE
DAY
SHIFT/SIGNATURE
DAY
SHIFT/SIGNATURE
11
WINDSHIELD (Wipers/washer fluid/cracks)
12
HYDRAULIC HOSES (Damage/frayed)/CYLINDERS/VALVES (Damage/leaks)
11
21
1
13
COLD WEATHER AIDS (Ether/alcohol injector/battery heater/oil-engine heater/coolant heater, etc.)
14
POWER TAKE-OFF (PTO)
22
12
2
15
WINCH/TOW CONNECTIONS
16
AIR TANKS (Drain daily or after operation)
17
MAST TINES/ROLLERIZED TINES
23
13
3
18
ROLLERS/POWER CONVEYORS/RAILS/LADDERS/CAT WALKS/CARGO BED
19
BED (K-LOAD) TOP/HALF/LOWEST/ROLL/SHIFT/YAW (check position)
24
14
4
20
LOWER LOBE CAB SHIFT (Operation)
21
EMERGENCY STAND-BY SYSTEM
22
MARKINGS-CHECK LEGIBILITY ("WATCH STEP" stencil IAW36-1-191)
25
5
15
23
CHUTES/AUGERS/FAN BLADES/WEAR SHOES
24
DRUMS/CROWNS/FAIR LEADS
25
BOOMS/OUTRIGGERS/BASKET/PLATFORM/TURNTABLE (Check for cracks and damage)
6
16
26
26
BROOMS/SPROCKETS/CHAINS
27
BLADES/REELS/SICKLE BARS/FLAILS
28
KETTLE/HOISTING MECHANISM/AGITATORS
27
17
7
29
SHEAVES/BLOCKS/CABLES
30
MOULDBOARDS/BOWLS/CUTTING EDGES/SKIDS
31
PUMPS/PIPING/DISCHARGE VALVES FOR LEAKS, CORROSION/SPARE BARS
8
28
18
FIREFIGHTING SPECIALIZED EQUIPMENT/SAFETY DEVICES (Axe, spanner wrench, power saw, ladder, pike trouble
32
light, mega phone, generator, resuscitator, rescue tools, winch/Buzzers, fire extinguishers, ropes, breathing apparatus,
personal alert safety system, etc)
33
9
29
FIREFIGHTING SYSTEM OPERATION AND FOAM/WATER LEVELS
19
34
AUXILLIARY FIREFIGHTING SYSTEM (Nitrogen tank pressure, agent levels, etc)
35
HOSE/REELS/HANDLINES/TURRETS (Operation/all functions)
36
10
20
OTHER (Specify)
30
37
OTHER (Specify)
38
OTHER (Specify)
31
39
OTHER (Specify)
AF FORM 1800, 20100401
AF FORM 1800, 20100401
PAGE 1 OF 3 PAGES
PAGE 3 OF 3 PAGES
OPERATOR'S MONTHLY REQUIREMENT
BEGINNING OF MONTH OPERATING MILES/HOURS
TIRE PRESSURE CHECK (Check manufacturer's manual or vehicle for applicable pressure)
FRONT PSI:
DATE:
MILES:
HOURS:
REAR PSI:
(DD/MM/YYYY)
DATE:
DATE:
OPERATOR'S NAME
(print legibly)
and SIGNATURE
(DD/MM/YYYY)
OPERATOR'S NAME
(print legibly)
and SIGNATURE
(DD/MM/YYYY)
VEHICLE / EQUIPMENT DISCREPANCY AND MAINTENANCE REPORT
OPERATOR REPORT
REPORTED TO MAINTENANCE
MAINTENANCE REPORT STATUS
DATE
DATE/
ITEM
MILES/
NAME
WORK
DATE
STATUS
EMPLOYEE
DISCREPANCY
DISC.
TIME
HOURS
(print legibly)
ORDER#
CODE
NUMBER
NO.
(DD/MM/YY)
(DD/MM/YY)
(DD/MM/YY)
STATUS
W = Waiver for Repair
D-P for Parts
C-T by Temp Fix
C = CORRECTED
D = DELAYED
D-D for Disposition
N = No Repairs Required
C-P by Perm Fix
D-M for Maint.
CODE
AF FORM 1800, 20100401
PAGE 2 OF 3 PAGES

Download AF Form 1800 Operator's Inspection Guide and Trouble Report

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AF Form 1800 Instructions

Completing the form - also known as the AF 1800 Vehicle Inspection Form - starts with the information grid where the operator writes down the date, vehicle type, registration number, organization, location base, and its phone number, vehicle control officer name and their phone number. The operator then fills in the "shift/signature" box that signifies the accomplishment of checks - the operator's legible signature consisting of the first initial and the last name (opposite the appropriate day of the month) shows the completion of the inspection or service for each item.

The operator who performs the first inspection of the new month closes out the previous month's form by carrying forward the required entries according to the following paragraphs. The new form must be kept with the vehicle while it is in use.

The operator's monthly requirement covers the beginning of month operating miles/hours (date, miles, hours, operator's name, signature, and date) and the tire pressure check - the manufacturer's manual or vehicle must be checked for the applicable pressure (front PSI, rear PSI, operator's name, signature, and date).

Vehicle/Equipment Discrepancy and Maintenance Report Section is used by operators and vehicle management personnel for documenting vehicle discrepancy and reporting actions, and the disposition (maintenance action/status) of discrepancies listed. However, Vehicle Management may also use this section to record the completion of scheduled inspections and/or discrepancies found during service/repairs. It has to include the item number, discrepancy, date of discovery, date/time, miles/hours, maintenance report status ("corrected" - temporarily or permanently, "delayed" - for the parts or for the maintenance, "disposition" - the waiver for repair or no repairs required).

A general listing of items to be checked during the operator's inspection are enumerated on the forms. That includes cleanliness/damage/the missing items, leaks/fluid levels, safety devices, batteries, drive belts, exhaust system, tires/the wheels, tracks, brakes, windshield, power take-off, air tanks, emergency standby system, firefighting specialized equipment/safety devices, etc. The numbered rows that are labeled "other" can be used for locally added items. This is especially useful when adapting one of the forms to a particular equipment item.

Video Instructions for AF Form 1800

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