CDOT Form 718 "Underutilized Dbe (Udbe) Good Faith Effort Documentation" - Colorado

What Is CDOT Form 718?

This is a legal form that was released by the Colorado Department of Transportation - a government authority operating within Colorado. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on January 1, 2006;
  • The latest edition provided by the Colorado Department of Transportation;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of CDOT Form 718 by clicking the link below or browse more documents and templates provided by the Colorado Department of Transportation.

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Download CDOT Form 718 "Underutilized Dbe (Udbe) Good Faith Effort Documentation" - Colorado

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COLORADO DEPARTMENT OF TRANSPORTATION
Project No.:
Project Code (SA#):
UNDERUTILIZED DBE (UDBE) GOOD FAITH
Location:
EFFORT DOCUMENTATION
Date:
No. Of Sheets Attached To Form:
The Contractor who is the apparent low bidder on a CDOT construction project, and has failed to meet the Underutilized DBE (UDBE) contract goal, shall use this form to document all good faith efforts that
were made prior to bid opening by said Contractor to meet the goal. FAILURE TO FULLY / CLEARLY COMPLETE THIS FORM MAY RESULT IN REJECTION OF THE BID.
Each portion of this form is to be addressed in the space provided, or on supplemental sheets that follow the same tabular structure and format outlined below. Attach supporting documentation as required
by CDOT. This completed form and required attachments are to be submitted to the Business Programs Office in the Center for Equal Opportunity prior to 4:00 p.m. on the day after the day bids are
opened. This form may be submitted by FAX (303 -757-9019) with an original copy to follow. An extension may be granted by the DBE Liaison. Only the efforts the Contractor made prior to bid opening
will count as Good Faith Efforts consistent with the instructions on CDOT Form #714.
I. Complete the following table to document sufficient bid items identified as subcontract work to be performed by UDBEs to achieve the contract goal. This includes, where appropriate, breaking out
contract work items into economically feasibly units to facilitate DBE participation, even when the Contractor might otherwise prefer to perform these work items with its own forces. The total percentage of
subcontract items identified for UDBE participation must equal or exceed the percentage UDBE goal set by CDOT.
DBE Work Code
DBE Work Code
Closest Matching
Actual % Amount
DBE DIRECTORY WORK CODES
From DBE Directory
Description
CDOT Bid Item #
Of Final Contract
The DBE Directory can be found online at:
http://www.dot.state.co.us/app_ucp/
• DBE work codes are 5 digit numbers where the 1st digit
corresponds to the overall section the code belongs to
• The 1st 3 digits of a DBE work code identify its category
• DBE work codes ending in "00" represent certification for the
entire work code category
• DBE work codes NOT ending in "00" represent certification in a
specific sub-category only
UDBE CONTRACT GOAL %:
TOTAL CONTRACT %:
II. Complete the following table to summarize all outreach efforts made to UDBE firms. For each subcontract item identified, contact by mail, fax, phone and/or email 100% of the Colorado certified
UDBEs whose DBE work codes match the type of work being solicited and who are marked as "CDOT GFE Eligible" on the DBE Directory. The Contractor shall ensure that initial solicitations allow
UDBEs at least 10 calendar days to participate effectively in the bidding process. In order to determine with certainty which UDBEs are interested, the Contractor is also required to take appropriate steps
to follow-up initial solicitations (e.g., regional follow-up phone calls etc.). If soliciting by telephone, attach a summary telephone log of calls, including topic of discussion, date, time, name of person
contacted, and the response received. If soliciting by mail, fax, and/or email, attach one example copy of the letter, fax, and/or email sent to UDBEs along with a summary log that documents all dates and
responses received. Letters, faxes and/or emails must specifically identify the project, the items to be subcontracted, and the bid date. Letters, faxes and/or emails must also provide an address and
phone number where specific quantities or details will be available to bidders.
DBE Work Code
DBE Work Code
# Of UDBEs
# Of UDBEs
% Of UDBEs
DBE DIRECTORY UPDATES
From DBE Directory
Description
Contacted
"Eligible"
Contacted
Go to http://www.dot.state.co.us/app_ucp/ and use the
"Directory Updates" button on the DBE Directory to submit any of
the following documented updates on UDBE firms:
• Contact information changes (e.g., phone and address etc.)
• "CDOT GFE Eligibility" status changes (e.g., UDBE firm says they
don't want to be contacted via GFE solicitations etc.)
Note: In order to verify all updates submitted, CDOT may request
additional information from contractors and/or UDBE firms before
posting requested changes to the Directory.
Original - Business Programs Office
THIS FORM IS CONFIDENTIAL - Previous editions may not be used
CDOT Form 718 - Page 1 of 2
1/06
COLORADO DEPARTMENT OF TRANSPORTATION
Project No.:
Project Code (SA#):
UNDERUTILIZED DBE (UDBE) GOOD FAITH
Location:
EFFORT DOCUMENTATION
Date:
No. Of Sheets Attached To Form:
The Contractor who is the apparent low bidder on a CDOT construction project, and has failed to meet the Underutilized DBE (UDBE) contract goal, shall use this form to document all good faith efforts that
were made prior to bid opening by said Contractor to meet the goal. FAILURE TO FULLY / CLEARLY COMPLETE THIS FORM MAY RESULT IN REJECTION OF THE BID.
Each portion of this form is to be addressed in the space provided, or on supplemental sheets that follow the same tabular structure and format outlined below. Attach supporting documentation as required
by CDOT. This completed form and required attachments are to be submitted to the Business Programs Office in the Center for Equal Opportunity prior to 4:00 p.m. on the day after the day bids are
opened. This form may be submitted by FAX (303 -757-9019) with an original copy to follow. An extension may be granted by the DBE Liaison. Only the efforts the Contractor made prior to bid opening
will count as Good Faith Efforts consistent with the instructions on CDOT Form #714.
I. Complete the following table to document sufficient bid items identified as subcontract work to be performed by UDBEs to achieve the contract goal. This includes, where appropriate, breaking out
contract work items into economically feasibly units to facilitate DBE participation, even when the Contractor might otherwise prefer to perform these work items with its own forces. The total percentage of
subcontract items identified for UDBE participation must equal or exceed the percentage UDBE goal set by CDOT.
DBE Work Code
DBE Work Code
Closest Matching
Actual % Amount
DBE DIRECTORY WORK CODES
From DBE Directory
Description
CDOT Bid Item #
Of Final Contract
The DBE Directory can be found online at:
http://www.dot.state.co.us/app_ucp/
• DBE work codes are 5 digit numbers where the 1st digit
corresponds to the overall section the code belongs to
• The 1st 3 digits of a DBE work code identify its category
• DBE work codes ending in "00" represent certification for the
entire work code category
• DBE work codes NOT ending in "00" represent certification in a
specific sub-category only
UDBE CONTRACT GOAL %:
TOTAL CONTRACT %:
II. Complete the following table to summarize all outreach efforts made to UDBE firms. For each subcontract item identified, contact by mail, fax, phone and/or email 100% of the Colorado certified
UDBEs whose DBE work codes match the type of work being solicited and who are marked as "CDOT GFE Eligible" on the DBE Directory. The Contractor shall ensure that initial solicitations allow
UDBEs at least 10 calendar days to participate effectively in the bidding process. In order to determine with certainty which UDBEs are interested, the Contractor is also required to take appropriate steps
to follow-up initial solicitations (e.g., regional follow-up phone calls etc.). If soliciting by telephone, attach a summary telephone log of calls, including topic of discussion, date, time, name of person
contacted, and the response received. If soliciting by mail, fax, and/or email, attach one example copy of the letter, fax, and/or email sent to UDBEs along with a summary log that documents all dates and
responses received. Letters, faxes and/or emails must specifically identify the project, the items to be subcontracted, and the bid date. Letters, faxes and/or emails must also provide an address and
phone number where specific quantities or details will be available to bidders.
DBE Work Code
DBE Work Code
# Of UDBEs
# Of UDBEs
% Of UDBEs
DBE DIRECTORY UPDATES
From DBE Directory
Description
Contacted
"Eligible"
Contacted
Go to http://www.dot.state.co.us/app_ucp/ and use the
"Directory Updates" button on the DBE Directory to submit any of
the following documented updates on UDBE firms:
• Contact information changes (e.g., phone and address etc.)
• "CDOT GFE Eligibility" status changes (e.g., UDBE firm says they
don't want to be contacted via GFE solicitations etc.)
Note: In order to verify all updates submitted, CDOT may request
additional information from contractors and/or UDBE firms before
posting requested changes to the Directory.
Original - Business Programs Office
THIS FORM IS CONFIDENTIAL - Previous editions may not be used
CDOT Form 718 - Page 1 of 2
1/06
III. Complete the following table to show all subcontract bids received (non-UDBE and UDBE), bid dollar amounts for each bid item, and the name of the successful bidder. Where bundled subcontract
bids were received, break out quotes per bid item number. If the UDBE bids were rejected, give reasons for each case. If the work is to be counted as a potential UDBE subcontract item, the Contractor
cannot elect to perform that work itself when a UDBE bid is competitive or only UDBE bids are received. Cost alone may not be adequate justification for failure to use a UDBE bid. When a non-UDBE bid
is significantly lower than a UDBE bid, the Contractor may choose to perform the item itself. CDOT will determine whether a subcontractor's bid is "competitive" based on factors such as the percentage
and dollar difference between quote(s), and/or the percentage the quote(s) represents of the overall contract.
Closest
% Difference On
CDOT Bid Item #
Subcontractor Name
Actual Bid Item
UDBE
Items That
DBE Work
Bid Item Description
(Break Out Bundled Quotes)
(Place an * next to firm being used)
Quote Price
Firm?
UDBE Firms Bid
Code
IV. The efforts required herein are not exhaustive or exclusive. Other factors or types of efforts may be relevant in appropriate cases. In determining whether Good Faith Efforts have been made, the
quantity and quality of the efforts made as well as kinds of efforts made may be considered. List any additional efforts to increase UDBE contract participation, such as assisting UDBEs in obtaining
bonding/insurance/lines of credit, effectively using the services of community organizations/publications, and/or requesting subcontractors to assist with providing UDBE participation. Report the results of
such efforts. Note: Advertising in a publication with low UDBE subscription rates will not be considered as quality efforts by CDOT.
THE CONTRACTOR UNDERSTANDS THAT DEMONSTRATION OF GOOD FAITH EFFORTS IN ACHIEVING THE UDBE GOALS ESTABLISHED BY CDOT IS REQUIRED THROUGHOUT THE
PERFORMANCE OF THE CONTRACT.
Company Name:
Phone:
Fax:
Title:
Printed Name:
Signature:
Original - Business Programs Office
THIS FORM IS CONFIDENTIAL - Previous editions may not be used
CDOT Form 718 - Page 2 of 2
1/06
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