Instructions for DA Form 31 "Request and Authority for Leave"

This document contains official instructions for DA Form 31, Request and Authority for Leave, an Army form released by the U.S. Department of the Army (DA). An up-to-date fillable DA Form 31 is available for download through this link.

Instruction Details:

  • These 1-page instructions are available for download in PDF;
  • Released on June 1, 2020 - the latest version provided by the Army Publishing Directorate;
  • Complete, printable, and free to use.

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PRIVACY ACT STATEMENT
AUTHORITY:
10 USC 701: Entitlement and accumulation and AR 600-8-10, Leaves and Passes.
PRINCIPAL PURPOSE(S):
To authorize military absence, document start and end of absence, record address and telephone number to contact Soldier
during absence, and to certify chargeable and non-chargeable leave used. For additional information see the System of Records
Notice A0600-8-104 AHRC, Army Personnel System (APS)
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-
Article-View/Article/570054/a0600-8-104-ahrc/
ROUTINE USES:
To federal, state, and local law enforcement authorities in appropriate cases to aid in official investigations. To the American Red
Cross to assist with emergency leave notification. To relatives in case of an emergency or delay in reporting. Information
provided may be further disclosed to the Department of Veteran’s Affairs for benefits purposes. In addition, this form is subject to
the proper and necessary routine uses identified in the system of records notice(s) specified in the purpose statement above.
DISCLOSURE:
Voluntary. However, failure to provide all requested information may result in this form not being processed due to use of DoD ID
number for leave and pay purposes.
INSTRUCTIONS TO INDIVIDUAL
1. AUTHORITY FOR LEAVE: Soldiers on leave or other absence must carry this form.
2. CHANGES: Soldiers who desire to change dates of authorized leave or other absences, and do not sign out as scheduled, will notify the commander or
designee.
3. REPORTING: Soldiers will report to the duty station before 2400 on the last day of authorized absence. The last day of authorized absence will match the
reporting date in orders.
4. DEPARTURE/RETURN: Soldiers will begin and end authorized absences on post, at the duty location, or at the place (e.g., residence) he or she
regularly commutes to and from work.
5. CHARGEABLE LEAVE: If a Soldier works over one-half of normally scheduled working hours on the day of departure or day of return, that day is not
chargeable as leave. If Soldiers depart on a holiday or regular day off, the day of departure is charged as leave. If Soldiers
return on a holiday or regular day off, the day of return is not charged as leave.
6. TRAVEL EXPENSES/CASUAL PAY: Soldiers on leave and other absences pay for all their travel expenses, including return to duty location. Soldiers
must have sufficient funds to pay all expenses. Soldiers without access to sufficient funds, including travel to their
duty location, must report to the Defense Military Pay Office (Finance) at the nearest military installation.
7. LEAVE EXTENSIONS. Soldiers must request leave extension before end of leave/authorized absence. If the request is disapproved, see #3 above. If
approved, complete blocks 15 a, b and c. Attach written confirmation (e.g., email) to DA Form 31.
8. LOST OR DESTROYED LEAVE FORM, PCS ENROUTE: Request a copy of the DA Form 31 from the losing duty station. Continue with approved travel
and reporting dates.
9. MEDICAL TREATMENT:
a. Soldiers requiring medical treatment while on leave must report to the nearest military treatment facility (MTF). In the absence of an MTF, report to a
Veterans Administration hospital, if possible.
b. Medical treatment at Government expense at other than federal facilities is authorized only for emergencies, when treatment cannot be obtained from
Government facilities, or when prior approval is obtained.
c. If a Soldier is hospitalized by a civilian physician, the Soldier, or someone acting for the Soldier, must contact the Patient Administration Office or
Ombudsman at the nearest MTF and the Soldier’s commander as soon as possible. Assistance may be obtained from the nearest U.S. Army
Recruiting Station or American Red Cross chapter. Be ready to provide nature of illness or injury, date and place of hospitalization, and name and
telephone number of attending physician.
d. If a civilian physician wishes to place a Soldier on Convalescent Leave, the Soldier will obtain a signed written statement from the attending physician
stating condition, diagnosis and prognosis, and dates of treatment. The Soldier will forward a copy of the statement to the leave approving authority
as soon as possible, but no later than the day of return from leave. If a leave extension is needed, see #7 above.
DA FORM 31, JUN 2020
PREVIOUS EDITIONS ARE OBSOLETE.
APD AEM v1.10ES
PRIVACY ACT STATEMENT
AUTHORITY:
10 USC 701: Entitlement and accumulation and AR 600-8-10, Leaves and Passes.
PRINCIPAL PURPOSE(S):
To authorize military absence, document start and end of absence, record address and telephone number to contact Soldier
during absence, and to certify chargeable and non-chargeable leave used. For additional information see the System of Records
Notice A0600-8-104 AHRC, Army Personnel System (APS)
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-
Article-View/Article/570054/a0600-8-104-ahrc/
ROUTINE USES:
To federal, state, and local law enforcement authorities in appropriate cases to aid in official investigations. To the American Red
Cross to assist with emergency leave notification. To relatives in case of an emergency or delay in reporting. Information
provided may be further disclosed to the Department of Veteran’s Affairs for benefits purposes. In addition, this form is subject to
the proper and necessary routine uses identified in the system of records notice(s) specified in the purpose statement above.
DISCLOSURE:
Voluntary. However, failure to provide all requested information may result in this form not being processed due to use of DoD ID
number for leave and pay purposes.
INSTRUCTIONS TO INDIVIDUAL
1. AUTHORITY FOR LEAVE: Soldiers on leave or other absence must carry this form.
2. CHANGES: Soldiers who desire to change dates of authorized leave or other absences, and do not sign out as scheduled, will notify the commander or
designee.
3. REPORTING: Soldiers will report to the duty station before 2400 on the last day of authorized absence. The last day of authorized absence will match the
reporting date in orders.
4. DEPARTURE/RETURN: Soldiers will begin and end authorized absences on post, at the duty location, or at the place (e.g., residence) he or she
regularly commutes to and from work.
5. CHARGEABLE LEAVE: If a Soldier works over one-half of normally scheduled working hours on the day of departure or day of return, that day is not
chargeable as leave. If Soldiers depart on a holiday or regular day off, the day of departure is charged as leave. If Soldiers
return on a holiday or regular day off, the day of return is not charged as leave.
6. TRAVEL EXPENSES/CASUAL PAY: Soldiers on leave and other absences pay for all their travel expenses, including return to duty location. Soldiers
must have sufficient funds to pay all expenses. Soldiers without access to sufficient funds, including travel to their
duty location, must report to the Defense Military Pay Office (Finance) at the nearest military installation.
7. LEAVE EXTENSIONS. Soldiers must request leave extension before end of leave/authorized absence. If the request is disapproved, see #3 above. If
approved, complete blocks 15 a, b and c. Attach written confirmation (e.g., email) to DA Form 31.
8. LOST OR DESTROYED LEAVE FORM, PCS ENROUTE: Request a copy of the DA Form 31 from the losing duty station. Continue with approved travel
and reporting dates.
9. MEDICAL TREATMENT:
a. Soldiers requiring medical treatment while on leave must report to the nearest military treatment facility (MTF). In the absence of an MTF, report to a
Veterans Administration hospital, if possible.
b. Medical treatment at Government expense at other than federal facilities is authorized only for emergencies, when treatment cannot be obtained from
Government facilities, or when prior approval is obtained.
c. If a Soldier is hospitalized by a civilian physician, the Soldier, or someone acting for the Soldier, must contact the Patient Administration Office or
Ombudsman at the nearest MTF and the Soldier’s commander as soon as possible. Assistance may be obtained from the nearest U.S. Army
Recruiting Station or American Red Cross chapter. Be ready to provide nature of illness or injury, date and place of hospitalization, and name and
telephone number of attending physician.
d. If a civilian physician wishes to place a Soldier on Convalescent Leave, the Soldier will obtain a signed written statement from the attending physician
stating condition, diagnosis and prognosis, and dates of treatment. The Soldier will forward a copy of the statement to the leave approving authority
as soon as possible, but no later than the day of return from leave. If a leave extension is needed, see #7 above.
DA FORM 31, JUN 2020
PREVIOUS EDITIONS ARE OBSOLETE.
APD AEM v1.10ES