"Vehicle Gift Letter Template"

What Is a Vehicle Gift Letter?

If your organization accepts vehicles as a form of donations, you will want to have each donor complete a Vehicle Gift Letter for tax and legal purposes. This letter will help agencies such as the Department of Motor Vehicles confirm the transfer of ownership of the vehicle was legal and that your organization is now the owner. A Vehicle Gift Letter template can be found through the link below.

A Gift of Vehicle Letter should be completed by the donor before the vehicle is picked up so your organization is not at risk of violating any ownership laws.

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How to Write a Vehicle Gift Letter?

To create a gift letter for a vehicle, you will want to include the following information:

  1. The top of the page should include your organization's letterhead with an address and contact information.
  2. In bold, the title of the page should read, "Affidavit of Gift of Motor Vehicle" or "Vehicle Gift Letter."
  3. Mailing information for your state's Motor Vehicles Division that handles the transfer of ownership of vehicles.
  4. A statement that the undersigned (full name of donor), living at (address, including city and state) is agreeing to transfer the ownership of their vehicle to (name of your organization and address). This transfer of ownership is a donation to your organization and the donor acknowledges that they will not be receiving a financial payment in exchange for the vehicle.
  5. Include the date the vehicle will be picked up, as well as the make, model, year, and vehicle identification number (VIN) of the vehicle that will be donated.
  6. To comply with any state or local laws, be sure to mention that if it is found that any law was violated during the transfer of ownership, you hold the full right to invoke any penalties pertaining to those laws.
  7. Final signature section for the donor and person from your organization receiving the vehicle and additional date section. Include a statement that both signatories agree to sign under penalty of perjury.

You will also want to review your state's Department of Motor Vehicles website to check if any additional requirements are needed for your state or if the letter must be submitted within a specific number of days after signing.


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Vehicle Gift Letter
From: _​ _ _________________________
To:​ _ _____________________________
Donor’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Donor’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
To Whom It May Concern,
This letter serves as notice of the transfer of a gift to the Recipient. The gift is a motor
vehicle. I, the Donor, am the sole owner of this vehicle. Motor vehicle information is
as follows:
Make: __________________________________________________________
Model: _________________________________________________________
Vehicle Identification Number: ______________________________________
Title Number: ____________________________________________________
The vehicle is currently worth $__________. I have attached a copy of my title to the
vehicle.
If you accept the gift, pay $__________ for the gift by ___________, _____. In
purchasing this vehicle, I did not assume any debt.
Sincerely,
_______________________________
Donor’s Name
_______________________________
Donor’s Signature
© ​
T EMPLATEROLLER.COM
Vehicle Gift Letter
From: _​ _ _________________________
To:​ _ _____________________________
Donor’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Donor’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
To Whom It May Concern,
This letter serves as notice of the transfer of a gift to the Recipient. The gift is a motor
vehicle. I, the Donor, am the sole owner of this vehicle. Motor vehicle information is
as follows:
Make: __________________________________________________________
Model: _________________________________________________________
Vehicle Identification Number: ______________________________________
Title Number: ____________________________________________________
The vehicle is currently worth $__________. I have attached a copy of my title to the
vehicle.
If you accept the gift, pay $__________ for the gift by ___________, _____. In
purchasing this vehicle, I did not assume any debt.
Sincerely,
_______________________________
Donor’s Name
_______________________________
Donor’s Signature
© ​
T EMPLATEROLLER.COM