Free Odometer Disclosure Statement Forms and Templates
What Is an Odometer Disclosure Statement?
An Odometer Disclosure Statement is a legal document attached to a Vehicle Bill of Sale at the time of sale to declare the vehicle mileage shown on its odometer.
Alternate Names:
- Odometer Statement;
- Odometer Disclosure Form.
The reading of the odometer is disclosed at the back of the Certificate of Title, and when you sell your car, a separate document with the actual mileage is needed. In several states, the Odometer Disclosure is accompanied by Damage Disclosure – you must inform the buyer of any accidents and repairs of the vehicle in the past.
Odometer Disclosure Statements by State
You must fill out an Odometer Statement when selling a car – it is a legal requirement in all states. Some of them have issued their own disclosures that are submitted to the local Department of Motor Vehicles to receive registration and title, and when there is no government-approved template, a generic Odometer Disclosure Statement serves just fine, provided that you include every detail needed for the transfer of ownership.
How to Fill Out Odometer Disclosure Statement?
Follow these steps to fill out an Odometer Disclosure Form:
- Before you start completing the document, make sure you understand its purpose. The owner of the vehicle will be disclosing the mileage not only to official government agencies, but also to the buyer, so prepare documentation for the entire transaction at the same time. Be sure to protect yourself and your personal information. The details stated in the disclosure must be true and accurate to the best of the seller’s knowledge – providing false information may result in fines, imprisonment, or both.
- Identify the parties by entering their full names and mailing addresses. Specify the location of signing the papers.
- Certify the accurate odometer reading at the time of signing the Bill of Sale. Indicate the actual mileage in the document. However, it is allowed to round up the number of miles to the nearest tenth.
- Define the odometer accuracy. If you know the odometer reading is incorrect, you must indicate the odometer discrepancy. Sometimes, the odometer shows a blank display and is unreadable, shows the amount of mileage in excess of its mechanical limits, or is simply not working properly. In this case, the reading will be branded "Not Actual" or if you know the odometer was rolled over, mention this in your disclosure. This could diminish the value of your vehicle, so if you know about any malfunctions in advance, think about repairing your car - this will allow you to set a higher price later.
- Describe the vehicle in question. State its basic characteristics - your Vehicle Bill of Sale should contain a more detailed description. It is enough to state the make, model, body type, vehicle identification number, and year;
- Additionally, the buyer acknowledges the declaration of the seller by signing the document once it is thoroughly read and the vehicle itself was inspected. The seller signs the disclosure confirming the actual mileage of the vehicle is reflected in the document.
When the papers are filled out, attach the statement to the Bill of Sale. The buyer has the original disclosure, while the seller retains its copy. Most states require the purchaser to have a Vehicle Bill of Sale, original Certificate of Title, and an Odometer Disclosure Form to obtain a new title and registration.
If you are a car dealer, you must keep your vehicle records and Odometer Disclosure Statements for a minimum of five years in case different agencies in charge of transportation would like to inspect them.
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Documents:
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This document is a record of a sold vehicle in the state of Arkansas. It shows important information about the sale of the vehicle and the parties of the deal. Use this form during the transfer of ownership of your vehicle and as proof of purchase.
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This form is used for disclosing the odometer reading of a vehicle in the state of Louisiana.
Prepare the Florida Odometer Disclosure Statement to state the mileage of any used motor vehicle in connection with the transfer of ownership.
This Form is used for disclosing the odometer reading when transferring a title in Illinois.
This document is used for sellers or transferors in the state of Georgia to provide a statement of facts regarding an odometer discrepancy. The T-107 Odometer Discrepancy Affidavit helps to resolve any discrepancies in the recorded mileage of a vehicle.
This Form is used for reporting an odometer discrepancy in Georgia. It is an affidavit that provides details about the mileage discrepancy on a vehicle.
This Form is used for disclosing the mileage of a vehicle in the state of Utah.
This form is used for disclosing the odometer reading when transferring a vehicle ownership in the state of Indiana.
This document is used for disclosing the odometer reading when buying or selling a vehicle in Oklahoma, USA.
This form is used for correcting the disclosure of an odometer reading on a vehicle in the state of Delaware.
This form is used for disclosing the mileage reading of a vehicle when it is being transferred or sold in Alaska.
This document is used for applying for a motor vehicle dealer or auto auction license, or for submitting an odometer affidavit as a customer in Florida.
This Form is used for disclosing the mileage of a vehicle in Nebraska. It is required by the state when transferring ownership of a vehicle.
This Form is used for applying for a corrected title or odometer reading in Minnesota.
This Form is used for disclosing the odometer reading of a vehicle in the state of Montana. It is required when selling or transferring ownership of a vehicle.
This form is used for certification of the odometer reading for emission exemption in the state of Nevada.
This document is used for keeping a record of odometer readings during business travel for self-employed workers in Quebec, Canada.
This Form is used for Odometer Disclosure Statement in New Hampshire.
This form is used for disclosing the odometer reading and any damage to a vehicle when transferring ownership in the state of New York.
This form is used for disclosing the odometer reading of a vehicle during a sale or transfer in the state of Mississippi.
This form is used for affidavit to correct the certificate of title and disclose the odometer reading for vehicles in Mississippi.
This form is used for waiving the requirement to disclose the odometer reading when transferring a vehicle in the state of Utah.
Get this official Vermont Bill of Sale created for sellers and purchasers to exchange an amount of money for a motor vehicle or a boat. This document is suitable for the sale or purchase of a car or boat in the state.
This Form is used for disclosing the odometer reading of a motor vehicle in the state of Maryland.
This form is used for disclosing the odometer reading of a vehicle in the state of Ohio. It is important for verifying the accuracy of the vehicle's mileage during a sale or transfer.
This form is used for disclosing the vehicle's odometer reading when buying or selling a vehicle in Alabama.
This form is used for disclosing the mileage of a vehicle during a sale or transfer in the state of Iowa.
This Form is used for declaring ownership of a motor vehicle, trailer or mobile home in South Carolina.
This Form is used for granting someone the authority to make decisions and take actions on your behalf regarding your motor vehicle in the state of Colorado.
This form is used for requesting an odometer correction in South Carolina. It is used to correct any errors or discrepancies in the recorded mileage of a vehicle.
This form is used for disclosing the mileage of a vehicle in Carbon County, Wyoming.
