"Corporate Resolution Template"

What Is a Corporate Resolution?

A Corporate Resolution Form is an official document that records significant decisions made by the corporation's leadership - a board of directors or shareholders.

Alternate Name:

  • Corporation Resolution.

You can download a printable Corporate Resolution template through the link below.

This declaration is used to handle big decisions made by the corporation - whether you need to approve official documentation, transfer real property, or open a new department, you can use a Corporate Resolution so that a jointly-made decision enters into force for all the corporation members to follow. Usually, it contains a course of action that must be taken as a result of significant financial decisions, selection or hiring of top-level employees, or any situation that may positively or negatively influence the ownership of the company.

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How Do You Write a Corporate Resolution?

Reserve resolutions for important decisions, do not create this document for day-to-day business transactions such as minor monetary operations with your suppliers and customers, hiring or firing employees, or ordering expendable materials or equipment for your office or store. It is required to prepare a Corporate Resolution Form in the following circumstances:

  • Annual general meeting of shareholders where all of them interact and try to solve issues of the corporation;
  • Deciding which officers and members have the ability to sign agreements on behalf of the corporation;
  • Issuance of shares to existing or new shareholders;
  • Approval of a real estate purchase or lease;
  • Adoption of new stock options and retirement plans;
  • Authorization of large loans and credits. You can create a Corporate Resolution to borrow funds from a specific financial institution;
  • Disputes between main officers of the corporation.

Corporation members can perform legally-binding actions and maintain resolutions with the official records of the organization. Follow these steps to draft your own Corporate Resolution:

  1. Write down the business name of your corporation. You can add its logo and legal identification (physical and mailing addresses, to make it not only official but instantly recognizable.
  2. Add a description of your meeting - its date, time, and location. List everyone present during the discussions.
  3. State all the resolutions introduced and approved during the meeting and enter their detailed descriptions. They must be presented separately. You can also record the results of the vote - the voting can be unanimous or you can simply do as the majority of directors or shareholders say.
  4. Certify the information in the resolution is true and correct; date and sign the document.

Once the document is signed and all corporate formalities are observed, you can file it with other official records of the corporation. A Corporate Resolution becomes a part of the guiding principles of your organization, and you will be able to refer to it when similar issues or matters arise in the future.

Who Needs to Sign a Corporate Resolution?

Ideally, a Corporate Resolution must be prepared, printed out, and signed by the entire board of directors or group of shareholders. However, for a variety of reasons, not all of them can be present at a meeting where a new resolution is composed, especially if the corporation convenes an unscheduled meeting. In this case, it is enough to obtain signatures of individuals who attended a meeting and participated in the decision-making process. As long as you secured the attendance of a voting quorum in accordance with your bylaws, you can proceed with making resolutions and sign them once the issue has been discussed. Still, it is highly recommended that the chairman, corporate secretary, and corporate treasurer appear in person at the meeting to be aware of the resolution and veto its implementation if they need to.


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Corporate Resolution
of ______________________
We, the undersigned, being all the directors of this Corporation consent and agree that the
following Corporate Resolution was made on ________________ at ________________.
Date
Time
The Corporate Resolution was made at the following location:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
We do hereby consent to the adoption of the following as if it was adopted at a regularly
called meeting of the board of directors of this Corporation. In accordance with state law
and the bylaws of this Corporation, by unanimous consent, the board of directors decided
that:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Therefore, it is resolved, that the Corporation shall:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
The officers of this Corporation are authorized to perform the acts to carry out this
Corporate Resolution.
____________________
____________________
____________________
Director Signature
Director Signature
Director Signature
____________________
____________________
____________________
Printed Name
Printed Name
Printed Name
____________________
____________________
____________________
Date
Date
Date
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Corporate Resolution
of ______________________
We, the undersigned, being all the directors of this Corporation consent and agree that the
following Corporate Resolution was made on ________________ at ________________.
Date
Time
The Corporate Resolution was made at the following location:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
We do hereby consent to the adoption of the following as if it was adopted at a regularly
called meeting of the board of directors of this Corporation. In accordance with state law
and the bylaws of this Corporation, by unanimous consent, the board of directors decided
that:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Therefore, it is resolved, that the Corporation shall:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
The officers of this Corporation are authorized to perform the acts to carry out this
Corporate Resolution.
____________________
____________________
____________________
Director Signature
Director Signature
Director Signature
____________________
____________________
____________________
Printed Name
Printed Name
Printed Name
____________________
____________________
____________________
Date
Date
Date
©​ ​ ​ ​
T EMPLATEROLLER.COM​
The Secretary of the Corporation certifies that the above is a true and correct copy of the
Corporate Resolution that was duly adopted at a meeting of the dated meeting of the
board of directors.
____________________
____________________
____________________
Signature of Secretary
Printed Name of Secretary
Date
©​ ​ ​ ​
T EMPLATEROLLER.COM​
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