DA Form 5823 Equipment Identification Card

What Is DA Form 5823?

DA Form 5823, Equipment Identification Card is the form that gathers information on the equipment used within the United States Army and is used for its identification.

The latest version of the form - sometimes incorrectly referred to as the DD Form 5823 - was released by the Department of the Army (DA) in September 1989. An up-to-date fillable version of the Equipment Identification Card is available for download and online filing below or can be found through the Army Publishing Directorate website.

A DA 5823 accompanies each equipment record folder. It is used by dispatchers and operators of the equipment in order to service and upgrade it in a timely manner. In case the unit is automated with the Unit Level Logistics System (ULLS), the form is not mandatory and all of the equipment data is recorded on the DA Form 5987-E, Motor Equipment Utilization Record.

All data on the Equipment Identification Card must be updated after each service. The form has to be replaced when it is no longer legible.


Download DA Form 5823 Equipment Identification Card

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DA Form 5823 Instructions

The form is regulated by the Army-issued DA Pam 750-8, The Army Maintenance Management System (TAMMS) Users Manual, released in August 2005. Filing instructions are as follows:

Block 1 requires a bumper number of the item of equipment. Block 2 is for the number of the model. The noun or noun abbreviation is entered in Block 3

Block 4 requires the NSN of the equipment. Block 5 is for a serial number or registration number (only for equipment managed by registration numbers).

The exact date and time when the next Army Oil Analysis Program (AOAP) sample is due is specified in Block 6. This entry must be done in pencil only.

This information can be taken from DD Form 314, Preventive Maintenance Schedule and Record, or an AOAP lab print-out. Only AOAP equipment requires filling out this line.

Block 7 is for specifying the period of time or mileage after which the equipment requires new servicing. This information can also be found on the DD 314. This entry must be done in pencil only.

Block 8 is for is for stating after what period of time or mileage the equipment requires new lubrication. The information is recorded on the DD 314.

Block 9 is for submitting the operator's last name and rank. This is a pencil entry. In case there are more than one operators, the block must be left blank.

Block 10 is for submitting the last name and rank of the operator's leader or supervisor. This entry must be done in pencil only.

Other DA and Department of Defense forms that are related to the equipment dispatch are:

  • The DD Form 1970 (Motor Equipment Utilization Record);
  • The DA Form 2401 (Organizational Control Record for Equipment);
  • The DA Form 5987-E (Motor Equipment Dispatch);
  • The DA Form 5987-1E (Alert Motor Equipment Dispatch);
  • The DA Form 5982-E (Dispatch Control Log);
  • The DA Form 5984-E (Operators Permit Record).