PS Form 3877 "Firm Mailing Book for Accountable Mail"

What Is PS Form 3877?

PS Form 3877, Firm Mailing Book for Accountable Mail is one of the forms provided by the United States Postal Service (USPS) to obtain a proof of mailing and to document extra services that are used by a mailer, but not reported in the mailing manifest. Manifest mailing is an automated system that enables a mailer to document postage and fees for all pieces in a mail paid via permit imprint indicia. Imprint indicia is one of the most popular ways to pay for postage using a postage block called "indicia", printed into each mail piece and a postage account from which the USPS deducts the total postage.

PS Form 3877 should be used for three or more mail pieces to be registered at the time. The form was last revised in January 2017 in order to remove references to international certificates of mailing service and is available for download below.

The form contains only one fillable page, the other two have a detailed guide for its completion. The mailer submits the forms in duplicate and receives the original copy as a mailing receipt after the entries are verified by the Postal Service employee who accepts the mail.

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What Is PS Form 3877 Used for?

PS Form 3877 is designed for the following extra services:

  • Deliveries that require an adult signature. The recipient should be over 21 years old.
  • Deliveries with an adult signature restriction. This delivery must ensure the package is addressed to an adult 21 years of age or older.
  • Certified mail. The recipient's signature is required upon the mail delivery.
  • Collect of Delivery (COD).
  • Delivery Confirmation.
  • Express mail.
  • Insured mail.
  • Registered mail which can be insured for up to $50,000.
  • Return receipt for merchandise.

A USPS employee signs and dates the form and returns one copy to the mailer as a mailing receipt. The USPS uses the information on the PS Form 3877 to respond to claims for loss or damage of mail and to find out about other services requested.

PS Form 3877 Related Publications

Along with the PS Form 3877, there is a list of other forms that can be used to apply for various additional postal services (insurance coverage, restricted delivery, evidence of mailing, a record of delivery, etc.):

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Download PS Form 3877 "Firm Mailing Book for Accountable Mail"

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Firm Mailing Book For Accountable Mail
Guide To Firm Mailers
The following instructions are for the preparation and use of the firm mailing book
document reconstruction insurance is $100 per piece subject to additional
for Adult Signature Required, Adult Signature Restricted Delivery, Certified Mail
,
limitations for multiple pieces lost or damaged in a single catastrophic
®
Certified Mail Restricted Delivery, Collect on Delivery (COD), Insured Mail, Priority
occurrence. The maximum indemnity payable on Priority Mail Express
Mail Express
, Priority Mail
(bearing an IMpb), Registered Mail™, Signature
®
®
merchandise is $100 for domestic mail and $200 for international mail, but
Confirmation™, and Signature Confirmation Restricted Delivery:
optional insurance is available for up to $5,000 domestically and to some,
but not all countries. Consult either the DMM or the International Mail
1.
Complete or print all forms in ink.
Manual (IMM) for details of insurance limits and coverage online at
2.
The name and address of the sender must appear at the top of each form.
http://pe.usps.com/.
3.
A complete return address must appear on each article.
1. Domestic ─ Domestic insurance covers the actual (depreciated) value
of the contents or the cost of repairs. The limitations on coverage
4.
Make sure the articles are properly packaged.
include, but are not limited to the following: No coverage is provided for
5.
Enter the postage, fees, and all other services in the appropriate columns on the
consequential losses, delay, concealed damage, spoilage of perishable
forms.
items, articles improperly packaged, or articles too fragile to withstand
normal handling in the mail. (See DMM 609.4.3 for a complete list of non-
6.
These additional extra services may also be added when available by standards
payable claims.)
[see Mailing Standards of the U.S. Postal Service, Domestic Mail Manual (DMM
)
®
503.0] and under the following conditions:
2. International ─ International insurance coverage is subject to both
U.S. Postal Service
regulations and the domestic regulations of the
®
a. Return Receipt service — The “Return Receipt Requested” endorsement
destination country. Insurance coverage varies by country and is not
must be placed above the delivery address and to the right of the return
available to some countries. The addressee must report damage of an
address on the article. For a hardcopy signature, you must fill in the return
insured article’s contents to the delivering Post Office immediately. No
address and article number on the PS Form 3811 (green return receipt card)
coverage is provided for delay, prohibited articles, concealed damage, or
before attaching it to the article.
consequential losses.
b. Restricted Delivery or Special Handling-Fragile service — The applicable
b. Filing Claims ─ Domestic indemnity claims must be filed within 60 days
endorsement must be placed above the delivery address and to the right of
from the date the article was mailed. Visit www.usps.com/domestic-claims.
the return address on the article.
International indemnity claims for Registered Mail and Insured Mail may be
7.
When the mailer describes and lists three or more individual pieces on
filed after an inquiry has been completed. Visit www.usps.com/international-
PS Form 3877, but does not present the pieces in the order shown on the sheets,
claims. (Inquiry must be made within six (6) months from the date the
the mailer must consecutively number each entry line on the sheet and lightly
article was mailed). APO/FPO: Indemnity claims for Priority Mail Express
number each piece to show both the corresponding sheet and line number.
Military Service must be filed within 180 days from the date of mailing.
Indemnity claims for all other classes of APO/FPO/DPO mail must be filed
8.
The total number of articles listed must be entered in the proper space at the
within one (1) year from the date of mailing. Retain the original mailing
bottom of the form.
receipt as proof of insurance until the claim is resolved. File a claim for
9.
Complete a duplicate form for COD, Priority Mail Express, and Registered Mail
damage or for complete or partial loss of contents immediately but no later
articles. One copy serves as the mailer’s receipt, the other as the acceptance
than 60 days from the mailing date. Retain the mailing container, including
Post Office™ copy. See DMM 215.3.0.c.
wrapping, packaging, and any contents received, and you must make them
10. All unused portions of the “Addressee” column must be obliterated by drawing a
available to the Post Office for inspection, retention, and disposition until the
diagonal line through the unused portion on each form.
claim is resolved. Submit sales slips, receipts, bills, or repair estimates to
substantiate your claim.
11. Insured Articles:
Appeals ─ Appeals of Postal Service™ decisions on claims must be
a. Coverage ─ Postal insurance covers (1) the value to the contents at the time
made within 30 days of the date of the original decision to Domestic
of mailing, if lost or damaged, or (2) the cost of repairs. It does not cover
Claims Appeals. Submit appeals to the Accounting Service Center (see
spoilage of perishable items. Coverage may not exceed the limit fixed for
DMM 608.8.0).
the insurance fee paid or the indemnity coverage if insurance is included in
c. Only customers filing online may appeal a decision online through
the product at no additional charge. The maximum indemnity payable for
www.usps.com/insuranceclaims/online.htm.
the reconstruction of nonnegotiable documents under Priority Mail Express
3877
PS Form
, January 2017 (Instructions page 1 of 2)
PSN 7530-02-000-9098
Firm Mailing Book For Accountable Mail
Guide To Firm Mailers
The following instructions are for the preparation and use of the firm mailing book
document reconstruction insurance is $100 per piece subject to additional
for Adult Signature Required, Adult Signature Restricted Delivery, Certified Mail
,
limitations for multiple pieces lost or damaged in a single catastrophic
®
Certified Mail Restricted Delivery, Collect on Delivery (COD), Insured Mail, Priority
occurrence. The maximum indemnity payable on Priority Mail Express
Mail Express
, Priority Mail
(bearing an IMpb), Registered Mail™, Signature
®
®
merchandise is $100 for domestic mail and $200 for international mail, but
Confirmation™, and Signature Confirmation Restricted Delivery:
optional insurance is available for up to $5,000 domestically and to some,
but not all countries. Consult either the DMM or the International Mail
1.
Complete or print all forms in ink.
Manual (IMM) for details of insurance limits and coverage online at
2.
The name and address of the sender must appear at the top of each form.
http://pe.usps.com/.
3.
A complete return address must appear on each article.
1. Domestic ─ Domestic insurance covers the actual (depreciated) value
of the contents or the cost of repairs. The limitations on coverage
4.
Make sure the articles are properly packaged.
include, but are not limited to the following: No coverage is provided for
5.
Enter the postage, fees, and all other services in the appropriate columns on the
consequential losses, delay, concealed damage, spoilage of perishable
forms.
items, articles improperly packaged, or articles too fragile to withstand
normal handling in the mail. (See DMM 609.4.3 for a complete list of non-
6.
These additional extra services may also be added when available by standards
payable claims.)
[see Mailing Standards of the U.S. Postal Service, Domestic Mail Manual (DMM
)
®
503.0] and under the following conditions:
2. International ─ International insurance coverage is subject to both
U.S. Postal Service
regulations and the domestic regulations of the
®
a. Return Receipt service — The “Return Receipt Requested” endorsement
destination country. Insurance coverage varies by country and is not
must be placed above the delivery address and to the right of the return
available to some countries. The addressee must report damage of an
address on the article. For a hardcopy signature, you must fill in the return
insured article’s contents to the delivering Post Office immediately. No
address and article number on the PS Form 3811 (green return receipt card)
coverage is provided for delay, prohibited articles, concealed damage, or
before attaching it to the article.
consequential losses.
b. Restricted Delivery or Special Handling-Fragile service — The applicable
b. Filing Claims ─ Domestic indemnity claims must be filed within 60 days
endorsement must be placed above the delivery address and to the right of
from the date the article was mailed. Visit www.usps.com/domestic-claims.
the return address on the article.
International indemnity claims for Registered Mail and Insured Mail may be
7.
When the mailer describes and lists three or more individual pieces on
filed after an inquiry has been completed. Visit www.usps.com/international-
PS Form 3877, but does not present the pieces in the order shown on the sheets,
claims. (Inquiry must be made within six (6) months from the date the
the mailer must consecutively number each entry line on the sheet and lightly
article was mailed). APO/FPO: Indemnity claims for Priority Mail Express
number each piece to show both the corresponding sheet and line number.
Military Service must be filed within 180 days from the date of mailing.
Indemnity claims for all other classes of APO/FPO/DPO mail must be filed
8.
The total number of articles listed must be entered in the proper space at the
within one (1) year from the date of mailing. Retain the original mailing
bottom of the form.
receipt as proof of insurance until the claim is resolved. File a claim for
9.
Complete a duplicate form for COD, Priority Mail Express, and Registered Mail
damage or for complete or partial loss of contents immediately but no later
articles. One copy serves as the mailer’s receipt, the other as the acceptance
than 60 days from the mailing date. Retain the mailing container, including
Post Office™ copy. See DMM 215.3.0.c.
wrapping, packaging, and any contents received, and you must make them
10. All unused portions of the “Addressee” column must be obliterated by drawing a
available to the Post Office for inspection, retention, and disposition until the
diagonal line through the unused portion on each form.
claim is resolved. Submit sales slips, receipts, bills, or repair estimates to
substantiate your claim.
11. Insured Articles:
Appeals ─ Appeals of Postal Service™ decisions on claims must be
a. Coverage ─ Postal insurance covers (1) the value to the contents at the time
made within 30 days of the date of the original decision to Domestic
of mailing, if lost or damaged, or (2) the cost of repairs. It does not cover
Claims Appeals. Submit appeals to the Accounting Service Center (see
spoilage of perishable items. Coverage may not exceed the limit fixed for
DMM 608.8.0).
the insurance fee paid or the indemnity coverage if insurance is included in
c. Only customers filing online may appeal a decision online through
the product at no additional charge. The maximum indemnity payable for
www.usps.com/insuranceclaims/online.htm.
the reconstruction of nonnegotiable documents under Priority Mail Express
3877
PS Form
, January 2017 (Instructions page 1 of 2)
PSN 7530-02-000-9098
Additional Instructions and Declaration of Value of Registered Mail
Senders of all domestic and international Registered Mail are required to declare
The following standards are furnished as guides in declaring the value of
the full value of articles presented for registration. Neither the Postal Service nor its
representative types of matter commonly sent as Registered Mail:
postal employees are authorized to waive this requirement or to permit or condone
any violation or evasion of it.
Kind of Mail Matter
Value to Be Declared
Registered Mail Articles:
a. Avoid listing Registered Mail articles on the same form with any other
Negotiable Instruments
Market value.
non-registered articles.
Instruments payable to bearer,
(All values are based
b. Affix red Label 200, Registered Mail, above the address and to the right of
including stock certificates
on the value at the
the return address. Commercial mailers generating IMpb shipping labels
endorsed in blank.
time of mailing.)
must use Label 200-N or USPS-approved facsimile in lieu of Label 200.
Nonnegotiable Instruments
No value, or replacement
c. Avoid using tapes that will not absorb postmarking ink to seal Registered
All registered bonds,
cost if postal insurance
Mail articles. See DMM 503.2.3.3.
warehouse receipts,
coverage is desired.
checks, drafts, deeds, wills,
(See Note below.)
For domestic articles, postal insurance is included in the fee for articles with a value
abstracts, and similar
of at least $0.01 up to a maximum insured value of $50,000. Postal insurance is
documents. Certificates of
not available for articles with no value ($0.00). The fees for articles valued over
stock are considered
$50,000 include insurance up to $50,000, and increasingly higher fees for handling
nonnegotiable so far as
costs. The full value of the article must be declared at the time of mailing, as shown
declaration of value is
in DMM 503.2.2.1, and the corresponding fee must be paid.
concerned unless they are
Indemnity for international Registered Mail (except to Canada) is extremely limited,
endorsed in blank.
and is set by the Universal Postal Union. See IMM 333.
Money
Full value.
The maximum indemnity is $50,000 for domestic Registered Mail.
Jewelry, Gems, Precious
Market value or cost.
Domestically the fees for articles valued over $50,000 include insurance up to
Metals
$50,000, and charges for handling costs. These charges do not increase the
Merchandise
Market value or cost.
liability of the Postal Service.
Nonvaluables
No value, or replacement
Additional fees will be collected on domestic Registered COD Mail under the same
Matter not having intrinsic
cost if postal insurance
conditions as outlined for regular Registered Mail, except that the additional fee
value such as letters, files,
coverage is desired.
shall be based on the amount by which the declared value of the article exceeds
records, etc.
(See note below.)
the limit of indemnity payable for the Registered COD Mail fee paid.
Note: Mailers who do not know replacement costs should contact a person or firm
See Notice 123, Price List, for fee schedules.
familiar with such documents and determine replacement costs before the articles
are mailed.
3877
PS Form
, January 2017 (Instructions page 2 of 2)
PSN 7530-02-000-9098
Firm Mailing Book For Accountable Mail
Name and Address of Sender
Check type of mail or service
£ Adult Signature Required
£ Priority Mail Express
Affix Stamp Here
£ Adult Signature Restricted Delivery £ Registered Mail
(for additional copies of this receipt).
£ Certified Mail
£ Return Receipt for
Postmark with Date of Receipt.
£ Certified Mail Restricted Delivery
Merchandise
£ Collect on Delivery (COD)
£ Signature Confirmation
£ Insured Mail
£ Signature Confirmation
Restricted Delivery
£ Priority Mail
USPS Tracking/Article Number
Addressee (Name, Street, City, State, & ZIP Code™)
Postage
(Extra
Handling
Actual Value
Insured
Due
ASR
ASRD
RD
RR
SC
SCRD
SH
Service)
Charge
if Registered
Value
Sender if
Fee
Fee
Fee
Fee
Fee
Fee
Fee
Fee
COD
1.
2.
3.
4.
5.
6.
7.
8.
Total Number of Pieces
Total Number of Pieces
Postmaster, Per (Name of receiving employee)
Listed by Sender
Received at Post Office
3877
Complete in Ink
Privacy Notice: For more information on USPS privacy policies, visit usps.com/privacypolicy.
PS Form
, January 2017 (Page 1 of 2)
PSN 7530-02-000-9098
Mailer’s Approval for Privately Printed Facsimile PS Form 3877
For three or more pieces with extra services presented for mailing at one time,
the mailer may use PS Form 3877 (firm sheet) or privately printed firm sheets in
lieu of the receipt portion of the individual form.
The Postal Service allows mailers to use privately printed or computer-generated
firm sheets that contain the same information and that are nearly identical to
the USPS-provided PS Form 3877, Firm Mailing Book For Accountable Mail.
For the locations where you are presenting your mailings, the local postmaster
or manager of Business Mail Entry provides approval of the form in writing. On
the mailer’s approved form, you may omit columns that are not applicable to the
extra service requested. For additional information, see DMM 503.1.10.
Mailers must retain their original written approvals by the postmaster or manager
of Business Mail Entry, as evidence that their privately prepared facsimile of
PS Form 3877 was approved by the Postal Service. The Postal Service does not
retain documentation of the facsimile approval. Mailers using privately printed
forms must periodically verify them against the USPS-provided versions, make
routine updates, and obtain approval of the updated facsimile form.
When using an approved, privately prepared form, a mailer who wants the
firm sheets postmarked by the Postal Service must present the books with
the articles to be mailed at a Post Office. The sheets of the books become the
mailer’s only receipt; the Postal Service does not retain a copy.
For Registered Mail and COD, the mailer submits the forms in duplicate and
receives one copy as the mailer’s receipt after the USPS employee accepting
the mailing has verified the entries.
For Certificates of Mailing with domestic or international mailings, the mailer
must use either PS Form 3665, Certificate of Mailing – Firm, or PS Form 3817,
Certificate of Mailing. For Certificates of Bulk Mailing, the mailer must use either
PS Form 3606-D, Certificate of Bulk Mailing — Domestic, or PS Form 3606,
Certificate of Bulk Mailing — International.
3877
PS Form
, January 2017 (Page 2 of 2)
PSN 7530-02-000-9098
Page of 4