Warning Letter to Employee Templates and Samples

What Is a Warning Letter to an Employee?

When an employee has committed an infraction that needs to be addressed, a good way to let the employee know that their action was inappropriate is to write them a Warning Letter to an Employee. A written warning letter to an employee is also important for management to keep a record of misbehavior in case an employee will need to be let go due to poor performance.

You can download various printable Employee Warning Letter templates and samples via the links below.

Warning Letter to Employee Types

  1. Generic Warning Letter to Employee. It is recommended to fill out a note to the employee as a follow-up to the conversation you have had with them regarding any issue that does not allow them to perform to the best of their ability or interferes with the performance of their colleagues.
  2. Sample Warning Letter to Employee for Misconduct. Prepare this note to deal with an employee who behaves improperly in the workplace in case other employees complained about disruptive behavior that does not let them work in peace.
  3. Sample Warning Letter to Employee for Tardiness. If the employee was late to work several days in a row or missed the start of an important meeting or briefing, consider composing a written Warning Letter to an Employee to prevent further issues.

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An employer can prepare this letter to send to an employee who has been constantly late to work or did not show up for an important work event.

This is a formal document drafted by the human resources department of a company and presented to an employee who has exhibited improper behavior and negatively impacted their colleagues and their work environment.

This letter is a good way to let your employee know that an action that they have done was inappropriate.


The human resources department of a company may use a sample letter such as this as a reference to discipline an employee who has been consistently late or absent at work.

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