Sample "Warning Letter to Employee for Attendance"

A Warning Letter to Employee for Attendance is a formal document used by the human resources department of a company to discipline the employee who has been consistently late or absent at work. If the employee has violated the company policy or their employment agreement by showing up late or leaving too early, the employer can take direct action to address the issue - sometimes a written warning is enough when the company believes the employee does not deserve to be fined, demoted, or fired, yet the verbal warning is insufficient to deal with the problem.

Alternate Name:

  • Attendance Warning Letter.

A sample Warning Letter to Employee for Attendance can be downloaded below. To reprimand an employee who has failed to comply with their work schedule, you need to greet them, confirm this message is an official reprimand for their misconduct, refer to the provisions in their employment contract and internal rules of the entity that allow you to issue a warning, describe the negative effect the employee's lack of discipline had on the business - for instance, their colleague was forced to work instead, and certify your intention to opt for more severe disciplinary actions in the future if the letter recipient does not make amends. Sign the letter, give one copy to the employee, and keep another copy in their personnel file - in case the problem remains, you will have evidence of the employee's past misconduct.


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Sample Warning Letter to Employee
for Attendance
From: Ted Richards
4827 Jennifer Lane
Franklin, Tennessee 21243
+1 592-372-2857
[Date]
To: Miguel King
582 Pin Oak Drive
St. Cloud, Minnesota 28102
Re: Written Reprimand for Attendance
Dear Mr. King,
This is an official written reprimand for your failure to perform the required functions of
your position by attending work on time and as scheduled. You have arrived more than 15
minutes late for work on four occasions in the past two weeks.
Since timely attendance is a significant factor in serving our customers in your customer
service role, this attendance is unacceptable. Phone coverage is scheduled to provide
optimum service to customers.
When you arrive late for your shift, we are forced to ask another employee to cover for
you. This entails both an inconvenience for your co-worker, disrespect for their schedule,
and the creation of overtime expenses for your employer.
You have received verbal counseling and a verbal warning for your earlier tardy and
absenteeism problems on several occasions. The verbal counseling is not having the
impact that we had expected since your attendance on time is not improving.
©
TEMPLATEROLLER.COM
Sample Warning Letter to Employee
for Attendance
From: Ted Richards
4827 Jennifer Lane
Franklin, Tennessee 21243
+1 592-372-2857
[Date]
To: Miguel King
582 Pin Oak Drive
St. Cloud, Minnesota 28102
Re: Written Reprimand for Attendance
Dear Mr. King,
This is an official written reprimand for your failure to perform the required functions of
your position by attending work on time and as scheduled. You have arrived more than 15
minutes late for work on four occasions in the past two weeks.
Since timely attendance is a significant factor in serving our customers in your customer
service role, this attendance is unacceptable. Phone coverage is scheduled to provide
optimum service to customers.
When you arrive late for your shift, we are forced to ask another employee to cover for
you. This entails both an inconvenience for your co-worker, disrespect for their schedule,
and the creation of overtime expenses for your employer.
You have received verbal counseling and a verbal warning for your earlier tardy and
absenteeism problems on several occasions. The verbal counseling is not having the
impact that we had expected since your attendance on time is not improving.
©
TEMPLATEROLLER.COM
Consequently, this written reprimand is reminding you of the critical importance of you
attending work on time and as scheduled. Attendance at work, on time and as scheduled,
is a core requirement of your job description.
Continuing attendance problems will result in further disciplinary action up to and
including employment termination.
A copy of this written reprimand will be placed in your official personnel file where you
will also have the opportunity to offer a response that we can attach to this written
reprimand.
Sincerely,
Ted Richards
[Signature]
©
TEMPLATEROLLER.COM
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