"Employee Warning Notice Template"

What Is an Employee Warning Notice?

An Employee Warning Notice is a document that an employer sends to an employee to address the employee's inappropriate behavior or bad performance at work. The purpose of a written warning letter is to draw an employee's attention to their misconduct and notify them of what will happen to them if they will keep doing what caused them to get the warning in the first place.

Usually, companies use an Employee Warning Notice form as a secondary step. To begin this process, they hold a meeting with a troublesome employee and discuss their behavior. If a verbal warning didn't help and the employee has not changed their behavior or didn't realize the seriousness of the situation, they are likely to receive a formal written warning notice. Companies should follow the standards of their disciplinary policy while handling these kinds of situations.

You can download an Employee Warning Notice template through the link below.

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How to Write an Employee Warning Notice?

The warning can be prepared in different ways, but the most common standard template for an Employee Warning Notice should contain the following parts:

  1. Title. Putting the title on the letter will help call attention to the document and the employee is more likely to take it seriously.
  2. General Information. In this part of the warning, the filer should designate the name of the company, name of the employee, their job position and department, their supervisor's name, and the date when the warning was issued and handled.
  3. Number Warnings. Here, the filer must state which warning number this is. This part must be emphasized as in some company's policies the consequences will only take place only after a certain number of warnings and the employee must be informed of their situation.
  4. Reason for the Warning. The notice must provide an employee with information about what actions exactly were considered to be inappropriate.
  5. Prior Discussions of the Matter. If any prior discussions or verbal warnings took place, it must be mentioned here with the date(s) that it happened.
  6. Violated Policies. Filers should use this part to enter any policies that an employee has violated.
  7. Required Actions. If an employer requires an employee to take any actions to recover their position in the company, they should state it here.
  8. Consequences. In this part of the document, the filer should designate what consequences will take place if an employee will continue their inappropriate behavior or bad work performance.
  9. Signatures. The notice should be signed by an authorized person. It can be an employee's supervisor, department's manager, head of the company, or all of the above. The filer should also receive an employee's signature on the document to confirm their acknowledgment of the situation.

What to Do When You Get a Warning Letter at Work?

Receiving a warning letter at work can be stressful, however, this is not a termination letter. An employer is still giving their employee a chance to work on themselves. In this case, to prove themselves and become better should take a few simple steps, an employee can:

  • Read the warning carefully and understand clearly what is the reason for the employer's dissatisfaction;
  • Check the requirements section and follow them, stick with the time periods if any are mentioned in the notice;
  • Depending on the reasons mentioned in the letter, improve the situation by upgrading your skills and knowledge required for your job.

Haven't found the template you're looking for? Take a look at these related templates:

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Download "Employee Warning Notice Template"

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Employee Warning Notice
_______________________________
_______________________________
Date of current disciplinary meeting
Date of previous disciplinary meeting
(if applicable)
Reasons for warning (tick all that apply):
❏ Absenteeism;
❏ Failure to follow procedure;
❏ Rudeness;
❏ Tardiness;
❏ Failure to meet performance standards;
❏ Refusal to work overtime;
❏ Policy violation;
❏ Fighting;
❏ Language;
❏ Other: __________________________________________________________
Details of actions that warranted this warning:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The following immediate and sustained corrective action must be taken by the
employee (failure to do so will result in further disciplinary action up to and including
termination):
_____________________________________________________________________
_____________________________________________________________________
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Employee Warning Notice
_______________________________
_______________________________
Date of current disciplinary meeting
Date of previous disciplinary meeting
(if applicable)
Reasons for warning (tick all that apply):
❏ Absenteeism;
❏ Failure to follow procedure;
❏ Rudeness;
❏ Tardiness;
❏ Failure to meet performance standards;
❏ Refusal to work overtime;
❏ Policy violation;
❏ Fighting;
❏ Language;
❏ Other: __________________________________________________________
Details of actions that warranted this warning:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The following immediate and sustained corrective action must be taken by the
employee (failure to do so will result in further disciplinary action up to and including
termination):
_____________________________________________________________________
_____________________________________________________________________
©​ ​ ​ ​
T EMPLATEROLLER.COM​
_____________________________________________________________________
The employee’s signature on this form means that they had been made aware of the
situation and does not mean that they agree that the infraction occurred.
_______________________________
_______________________________
Employee’s Signature
Supervisor’s Signature
_______________________________
_______________________________
Employee’s Printed Name
Supervisor’s Name
_______________________________
_______________________________
Date
Date
©​ ​ ​ ​
T EMPLATEROLLER.COM​
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