DA Form 4591-2 Instructions
Procedural guidelines and additional information can be found in the AR 601-280, released in April 2016.
The DA 4591-2 is used together with the DA Form 4591 (Retention Data Worksheet) and the DA Form 4591-1 (Status of the Retention Data Worksheets). The worksheets are completed and stored by the company commander or the retention non-commissioned officer (NCO). The three forms are kept together in a three-ring binder, an accordion file, or in a filing cabinet.
The file consists of three sections with the three forms kept between separate section dividers.
- Section I (Status of DA Form 459-1) is used for by the company commander or the retention NCO to maintain the copies of the DA Form 4591-1.
- Section II (Inspection Record) is used by the retention NCO for storing copies of the DA Form 4591-2 (Record of Inspections Conducted) together with a copy of all inspections reports and staff assisted visit (SAV) findings performed throughout the previous year. The commander is required to review and update the DA Form 4591-2 monthly. The form can be dated and initialed by the commander only after completing the monthly review.
- Section III (Suspense file) consists of a set of additional dividers - the "Suspense divider", seven yearly dividers, and a single set of twelve monthly dividers. This section is used for storing the copies of the DA Form 4591 for a single unit.