DA Form 4591-1 Status of the Retention Data Worksheets

What Is DA Form 4591-1?

DA Form 4591-1, Status of the Retention Data Worksheets is a form that summarizes the assigned strength of a single unit and provides the statuses of all individual DA Form 4591 copies used by the soldiers of that unit. The assigned strength of a unit is the total number of enlisted soldiers not serving under the indefinite reenlistment program.

The DA 459-1 Form should be used in connection with a locally produced or automated unit personnel accountability roster and is filed in accordance with the Army Regulation 601-280 (Army Retention Program), released in April 2016.

The latest version of the form - sometimes incorrectly referred to as the DD Form 4591-1 - was released by the Department of the Army (DA) in March 2016. An up-to-date DA Form 4591-1 fillable version is available for digital filing and download below or can be found through the Army Publishing Directorate website.

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STATUS OF THE RETENTION DATA WORKSHEETS ( DA FORM 4591)
DATE
For use of this form, see AR 601-280; the proponent agency is DCS, G-1.
ASSIGNED STRENGTH (All Enlisted Soldiers not serving under the indefinite reenlistment program)
FORMS ON FILE
FORMS WITH COMMANDER
FORMS WITH REENLISTMENT NCO
FORMS WITH CAREER COUNSELOR
FORMS WITH RC CAREER COUNSELOR
IN-PROCESSING (Assigned less than 30 days)
OUT-PROCESSING (PCS and 30-60 days from ETS)
AUTHORIZED ABSENCE OVER 30 DAYS (Form with Soldier)
OTHER (Explain)
TOTAL FORMS ACCOUNTED FOR
DA FORM 4591-1, MAR 2016
APD LC v1.00
STATUS OF THE RETENTION DATA WORKSHEETS ( DA FORM 4591)
DATE
For use of this form, see AR 601-280; the proponent agency is DCS, G-1.
ASSIGNED STRENGTH (All Enlisted Soldiers not serving under the indefinite reenlistment program)
FORMS ON FILE
FORMS WITH COMMANDER
FORMS WITH REENLISTMENT NCO
FORMS WITH CAREER COUNSELOR
FORMS WITH RC CAREER COUNSELOR
IN-PROCESSING (Assigned less than 30 days)
OUT-PROCESSING (PCS and 30-60 days from ETS)
AUTHORIZED ABSENCE OVER 30 DAYS (Form with Soldier)
OTHER (Explain)
TOTAL FORMS ACCOUNTED FOR
DA FORM 4591-1, MAR 2016
APD LC v1.00

Download DA Form 4591-1 Status of the Retention Data Worksheets

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DA Form 4591-1 Instructions

The DA 4591-1 is used together with the DA Form 4591 (Retention Data Worksheet) and the DA Form 4591-2 (Record of Inspections Conducted). All three forms are maintained by the company commander and company retention non-commissioned officer (NCO).

The worksheets are kept together in an accordion file, a three-ring binder or in a filing cabinet. The file consists of three sections with the three forms kept between separate section dividers.

  1. Section I - Status of DA Form 4591-1 - is where the company commander or the retention NCO will maintain copies of the DA Form 4591-1.
  2. Section II - Inspection Record - is the divider behind which the retention NCO will keep copies of the DA Form 4591-2 (Record of Inspections Conducted) along with a copy of all inspections reports and staff assisted visit (SAV) findings, performed during the last year.
  3. Section III - Suspense File - consists of a "Suspense divider," seven yearly dividers, and a single set of twelve monthly dividers used for storing soldier's DA Form 4591 copies.