"Unpaid Wages Letter to Employer Template"

An Unpaid Wages Letter to Employer is a formal request submitted by a former employee to their employer to ask the latter for the last paycheck they are owed.

Alternate Names:

  • Unpaid Wages Demand Letter;
  • Demand Letter for Unpaid Wages.

If your employer failed to pay you the salary you were entitled to in accordance with your employment agreement or the company you worked for did not follow the obligatory minimum wage requirements, you have a right to sue the employer. However, before you initiate legal proceedings, consider preparing a Letter to Employer for Unpaid Wages to get your severance pay, overtime pay, or minimum wage. You can download an Unpaid Wages Letter to Employer template through the link below.

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How to Sue for Unpaid Wages?

Here is how you can draft an Unpaid Wages Demand Letter that will be useful later if the case goes to trial:

  1. Introduce yourself and greet the employer. Even if you present this document to a human resources department employee, you should include the name of the company in the letter to avoid possible confusion in the future.
  2. Confirm your employment contract was recently terminated and indicate the date you were fired. Explain the purpose of this letter is to demand a certain sum of money you are still owed - you can add the working days you were not paid for.
  3. Request the organization to reach out to you and pay you the wages they owe within a reasonable period of time - you may ask the employer to fulfill their obligations within one or two weeks.
  4. Certify your intention to pursue legal action if your attempt to receive the money you are entitled to is ignored or the employer sends you a letter that denies your claims. You can also state this letter will be used against the company in court if they fail to satisfy your demands - however, make sure you sound polite and professional, any threats you make in writing will undermine your future case.
  5. Add your bank account information to let the employer send the money right away and record your contact details to allow them to call you and discuss the matter if they believe your claims are unjust.
  6. Sign the letter and send it via certified mail to obtain a receipt. Make sure you prepare a copy of the letter for your records and keep the receipt - once the deadline you have set passes and the employer still did not do what you asked them to do, you will use these documents as evidence in court. Alternatively, you can reach out to the labor office of your state or the U.S. Department of Labor to see whether they can help you contacting the employer and motivating them to send you the money you need to receive.

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Unpaid Wages Letter to Employer
From: ___________________________
To:______________________________
Employee’s Name
Employer’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Employee’s Address
Employer’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Employer’s Name
I was recently let go from my position as ________________________________ on
____________. I am writing this letter because I am still owed a total of $____________
in unpaid wages for the period of _______________ to _______________. I respectfully
demand that you pay the full amount owed to me within _______ business days.
If there is no response to this letter, I will take legal action to recover these unpaid wages.
Additionally, this debt may be transferred to a collection agency without further notice.
You may be held liable for any fees associated with such actions.
This demand letter for payment serves as official notice to you and may be tendered in
court as evidence of your failure to pay. If you believe that the amount is different than
the one described herein, you must pay this sum and provide a justification for the
difference in calculations.
Please send your payment to ________________________________________________.
I hope that this matter can be resolved as soon as possible.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM
Unpaid Wages Letter to Employer
From: ___________________________
To:______________________________
Employee’s Name
Employer’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Employee’s Address
Employer’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Employer’s Name
I was recently let go from my position as ________________________________ on
____________. I am writing this letter because I am still owed a total of $____________
in unpaid wages for the period of _______________ to _______________. I respectfully
demand that you pay the full amount owed to me within _______ business days.
If there is no response to this letter, I will take legal action to recover these unpaid wages.
Additionally, this debt may be transferred to a collection agency without further notice.
You may be held liable for any fees associated with such actions.
This demand letter for payment serves as official notice to you and may be tendered in
court as evidence of your failure to pay. If you believe that the amount is different than
the one described herein, you must pay this sum and provide a justification for the
difference in calculations.
Please send your payment to ________________________________________________.
I hope that this matter can be resolved as soon as possible.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM