DD Form 1348-8 DoD Milspets: DFSP Inventory Accounting Document and End-Of-Month Report

What Is DD Form 1348-8?

DD Form 1348-8, DoD MILSPETS: DFSP Inventory Accounting Document and End-Of-Month Report is a document issued by the U.S. Department of Defense and used in accounting for the MILSPETS DFSP inventory.

The DD 1348-8 is a part of a series of seven related forms. The most recent version of the form – sometimes incorrectly referred to as the DA Form 1348-8 – was released in July 2006. A fillable DD Form 1348-8 version is available for download and digital filing below or can be found on the Executive Services Directorate website.

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DOD MILSPETS: DFSP INVENTORY ACCOUNTING DOCUMENT AND END-OF-MONTH REPORT
1. INSTALLATION NAME
2. DODAAC
3. TRANSACTION TYPE
PART I - END OF MONTH (EOM) INVENTORY SUMMARY REPORT
4. GRADE CODE
5. ACCOUNTING MONTH/YEAR
(MMM, YYYY)
6. BEGINNING INVENTORY (Previous month ending physical inventory)
7. RECEIPTS
8. CREDITS
9. POSITIVE ADJUSTMENTS (Determinable gains, regrades into this product ledger) (NOTE: Do not include any
EOM total operating gain here.)
0
10. SUBTOTAL (Beginning Inventory + Receipts, Credits and Positive Adjustments)
11. SALES
12. SHIPMENTS
13. NEGATIVE ADJUSTMENTS (Determinable losses, regrades out of this product ledger) (NOTE: Do not include
any EOM total operating loss here.)
14. BOOK INVENTORY (Beginning Inventory + Receipts, Credits and Positive Adjustments - Sales, Shipments and
0
Negative Adjustments.)
15. CLOSING PHYSICAL INVENTORY (Current month)
16. GAIN OR LOSS (Physical Inventory - Book Inventory)
17. GAIN/LOSS VARIANCE PERCENTAGE (Gain/Loss / Subtotal)
0.000%
18. APPROVED ALLOWANCE FACTOR FOR GRADE OF FUEL (Ref. DoDM 4140.25)
0.000%
(For example: 0.0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0.0030 (.3%) for JP4; or 0.005 (.5%) for MUR/MUP/130, etc.)
(For example: 0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0030 (.3%) for JP4; or 005 (.5%) for MUR/MUP/130, etc.)
19. RESULT
EOM OPERATING GAIN/LOSS (In or out of tolerance)
IN
20a. TRANSACTION
c. QUANTITY REGRADE PRODUCT FROM
REGRADE PRODUCT TO
b. TRANSACTION /
b. TRANSACTION
PART II:
RECORD ID
DATE
ID
d. GRADE
e. NSN
f. GRADE
g. NSN
PRODUCT
CODE
CODE
REGRADES
21a. TRANSACTION
b. TRANSACTION /
b. TRANSACTION
c. QUANTITY d. GRADE
e. NSN
f. DETERMINE TYPE
PART III:
RECORD ID
DATE
ID
CODE
DETERMIN-
ABLE
GAIN/LOSS
22. MEMO (EOM Inventory Summary Report: Explain all operating gains/losses that are out of tolerance - outside the appropriate Approved
Allowance Factor. Product Regrades: Enter the reasons for the regrade. Determinable Gain/Loss: Explain the reasons for the determinable
gains/losses, whether in or out of tolerance.)
APPROVING OFFICIAL
23. RESPONSIBLE OFFICER OR PROPERTY ADMINISTRATOR
a. NAME (Last, First, Middle Initial)
b. TITLE/RANK/GRADE
c. SIGNATURE
d. DATE (YYYYMMDD)
(MMM DD, YYYY)
DD FORM 1348-8, JUL 2006
PREVIOUS EDITION IS OBSOLETE.
PRINT FORM
EMAIL FORM
RESET

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DD Form 1348-8 Instructions

The DD 1348-8 is divided into several parts. The first line of the document includes three boxes that require information about the DESC Stock Point Name with its type (e.g. COCO, Military, etc.), the DoDAAC, and the Transaction Type that can be selected from a drop-down menu.

Part I is used for recording the End-of-Month Inventory Summary Report. It includes Bocks 4 through 19 that should be completed as follows:

  1. Blocks 4 and 5 are for the three digit code of the reported product and accounting month and year
  2. Blocks 6 through 9 require providing the following data: the beginning physical inventory, the total quantity of fuel receipts, customer returns, and positive inventory adjustments.
  3. In the electronic version of the form, a subtotal will be generated automatically in Block 10. If filing in paper, this needs to be calculated manually.
  4. Blocks 11, 12 and 13 are intended for the total quantity of fuel sales, shipments, and negative inventory adjustments. The Book Inventory will automatically appear in Block 14 when e-filing.
  5. The Closing Physical Inventory has to be entered in Block 15 and the approved gain or loss tolerance factor for this product grade in Block 18.
  6. Blocks 16, 17, and 19 will all be completed automatically.

Part II of the form is designed for records of product regrade actions. It consists of Block 20 divided into several boxes that require details about the transaction date, ID, the total quantity of the product regrade, grade code and National Stock Number of the product regraded from, grade code and NSN of the product regraded to.

Part III is for providing specific data regarding product determinable gain or loss transactions. This includes the following:

  • The transaction date & ID,
  • The total quantity of the determinable product gain or loss,
  • The grade code,
  • The NSN,
  • The Determine Type.

Any remarks should be entered in Block 22. Block 23 is reserved for the name, title, rank or grade of the Approving Official, along with their signature and date of signing.

DD 1348-8 Related Forms

1. DD Form 1348, DOD Single Line Item Requisition System Document (Manual);

2. DD Form 1348-1A, Issue Release/Receipt Document;

3. DD Form 1348-2, Issue Release/Receipt Document with Address Label;

4. DD Form 1348-5, Notice of Availability/Shipment;

5. DD Form 1348-6, DoD Single Line Item Requisition System Document (Manual - Long Form);

6. DD Form 1348-7, DoD MILSPETS DFSP Shipment and Receipt Document.

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