DD Form 1348-8 DoD Milspets: DFSP Inventory Accounting Document and End-Of-Month Report

What Is DD Form 1348-8?

DD Form 1348-8, DoD MILSPETS: DFSP Inventory Accounting Document and End-Of-Month Report is a document issued by the Department of Defense (DoD) and used in accounting for the MILSPETS DFSP inventory.

The DD 1348-8 is a part of a series of seven related forms. The most recent version of the form - sometimes incorrectly referred to as the DA Form 1348-8 - was released in July 2006. A fillable DD Form 1348-8 version is available for download and digital filing below or can be found on the Executive Services Directorate website.

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DOD MILSPETS: DFSP INVENTORY ACCOUNTING DOCUMENT AND END-OF-MONTH REPORT
1. INSTALLATION NAME
2. DODAAC
3. TRANSACTION TYPE
PART I - END OF MONTH (EOM) INVENTORY SUMMARY REPORT
4. GRADE CODE
5. ACCOUNTING MONTH/YEAR
(MMM, YYYY)
6. BEGINNING INVENTORY (Previous month ending physical inventory)
7. RECEIPTS
8. CREDITS
9. POSITIVE ADJUSTMENTS (Determinable gains, regrades into this product ledger) (NOTE: Do not include any
EOM total operating gain here.)
0
10. SUBTOTAL (Beginning Inventory + Receipts, Credits and Positive Adjustments)
11. SALES
12. SHIPMENTS
13. NEGATIVE ADJUSTMENTS (Determinable losses, regrades out of this product ledger) (NOTE: Do not include
any EOM total operating loss here.)
14. BOOK INVENTORY (Beginning Inventory + Receipts, Credits and Positive Adjustments - Sales, Shipments and
0
Negative Adjustments.)
15. CLOSING PHYSICAL INVENTORY (Current month)
16. GAIN OR LOSS (Physical Inventory - Book Inventory)
17. GAIN/LOSS VARIANCE PERCENTAGE (Gain/Loss / Subtotal)
0.000%
18. APPROVED ALLOWANCE FACTOR FOR GRADE OF FUEL (Ref. DoDM 4140.25)
0.000%
(For example: 0.0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0.0030 (.3%) for JP4; or 0.005 (.5%) for MUR/MUP/130, etc.)
(For example: 0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0030 (.3%) for JP4; or 005 (.5%) for MUR/MUP/130, etc.)
19. RESULT
EOM OPERATING GAIN/LOSS (In or out of tolerance)
IN
20a. TRANSACTION
c. QUANTITY REGRADE PRODUCT FROM
REGRADE PRODUCT TO
b. TRANSACTION /
b. TRANSACTION
PART II:
RECORD ID
DATE
ID
d. GRADE
e. NSN
f. GRADE
g. NSN
PRODUCT
CODE
CODE
REGRADES
21a. TRANSACTION
b. TRANSACTION /
b. TRANSACTION
c. QUANTITY d. GRADE
e. NSN
f. DETERMINE TYPE
PART III:
RECORD ID
DATE
ID
CODE
DETERMIN-
ABLE
GAIN/LOSS
22. MEMO (EOM Inventory Summary Report: Explain all operating gains/losses that are out of tolerance - outside the appropriate Approved
Allowance Factor. Product Regrades: Enter the reasons for the regrade. Determinable Gain/Loss: Explain the reasons for the determinable
gains/losses, whether in or out of tolerance.)
APPROVING OFFICIAL
23. RESPONSIBLE OFFICER OR PROPERTY ADMINISTRATOR
a. NAME (Last, First, Middle Initial)
b. TITLE/RANK/GRADE
c. SIGNATURE
d. DATE (YYYYMMDD)
(MMM DD, YYYY)
DD FORM 1348-8, JUL 2006
PREVIOUS EDITION IS OBSOLETE.
PRINT FORM
EMAIL FORM
RESET
DOD MILSPETS: DFSP INVENTORY ACCOUNTING DOCUMENT AND END-OF-MONTH REPORT
1. INSTALLATION NAME
2. DODAAC
3. TRANSACTION TYPE
PART I - END OF MONTH (EOM) INVENTORY SUMMARY REPORT
4. GRADE CODE
5. ACCOUNTING MONTH/YEAR
(MMM, YYYY)
6. BEGINNING INVENTORY (Previous month ending physical inventory)
7. RECEIPTS
8. CREDITS
9. POSITIVE ADJUSTMENTS (Determinable gains, regrades into this product ledger) (NOTE: Do not include any
EOM total operating gain here.)
0
10. SUBTOTAL (Beginning Inventory + Receipts, Credits and Positive Adjustments)
11. SALES
12. SHIPMENTS
13. NEGATIVE ADJUSTMENTS (Determinable losses, regrades out of this product ledger) (NOTE: Do not include
any EOM total operating loss here.)
14. BOOK INVENTORY (Beginning Inventory + Receipts, Credits and Positive Adjustments - Sales, Shipments and
0
Negative Adjustments.)
15. CLOSING PHYSICAL INVENTORY (Current month)
16. GAIN OR LOSS (Physical Inventory - Book Inventory)
17. GAIN/LOSS VARIANCE PERCENTAGE (Gain/Loss / Subtotal)
0.000%
18. APPROVED ALLOWANCE FACTOR FOR GRADE OF FUEL (Ref. DoDM 4140.25)
0.000%
(For example: 0.0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0.0030 (.3%) for JP4; or 0.005 (.5%) for MUR/MUP/130, etc.)
(For example: 0025 (.25%) for JP5/JP8/DF2/F76 etc.; 0030 (.3%) for JP4; or 005 (.5%) for MUR/MUP/130, etc.)
19. RESULT
EOM OPERATING GAIN/LOSS (In or out of tolerance)
IN
20a. TRANSACTION
c. QUANTITY REGRADE PRODUCT FROM
REGRADE PRODUCT TO
b. TRANSACTION /
b. TRANSACTION
PART II:
RECORD ID
DATE
ID
d. GRADE
e. NSN
f. GRADE
g. NSN
PRODUCT
CODE
CODE
REGRADES
21a. TRANSACTION
b. TRANSACTION /
b. TRANSACTION
c. QUANTITY d. GRADE
e. NSN
f. DETERMINE TYPE
PART III:
RECORD ID
DATE
ID
CODE
DETERMIN-
ABLE
GAIN/LOSS
22. MEMO (EOM Inventory Summary Report: Explain all operating gains/losses that are out of tolerance - outside the appropriate Approved
Allowance Factor. Product Regrades: Enter the reasons for the regrade. Determinable Gain/Loss: Explain the reasons for the determinable
gains/losses, whether in or out of tolerance.)
APPROVING OFFICIAL
23. RESPONSIBLE OFFICER OR PROPERTY ADMINISTRATOR
a. NAME (Last, First, Middle Initial)
b. TITLE/RANK/GRADE
c. SIGNATURE
d. DATE (YYYYMMDD)
(MMM DD, YYYY)
DD FORM 1348-8, JUL 2006
PREVIOUS EDITION IS OBSOLETE.
PRINT FORM
EMAIL FORM
RESET
DD FORM 1348-8 INSTRUCTIONS
BLOCK
INSTRUCTIONS
1
Enter the DESC Stock Point Name and type (GOCO, COCO, TOA, Military).
2
Enter the DESC Stock Point DoDAAC.
3
Select the appropriate Transaction Type from the drop-down box.
Part I: Use Part I of the form to record the End-of-Month (EOM) Inventory Summary Report.
4
Enter the three digit product code of the product being reported.
5
Enter the accounting month and year (MMM, YYYY).
6
Enter the beginning physical inventory (same as prior month closing physical inventory) for the product.
7
Enter the total quantity of fuel receipts from all sources during the month for this product grade.
8
Enter the total quantity of customer returns (defuels) during the month for this product grade.
9
Enter the total quantity of positive inventory adjustments during the month for this product.
Enter the Subtotal computed as follows: (Beginning Physical Inventory + Receipts + Credits + Positive Adjustments). This data field
10
will compute subtotal automatically when generated in Adobe or by the Base Level Support Application.
11
Enter the total quantity of fuel sales during the month for this product grade.
12
Enter the total quantity of fuel shipments to other DFSPs during the month for this product.
13
Enter the total quantity of negative inventory adjustments during the month for this product.
Enter the Book Inventory computed as follows: (Subtotal - Sales - Shipments - Negative Regrades). This data field will compute the
14
book inventory automatically when generated in Adobe or by the Base Level Support Application.
15
Enter the Closing Physical Inventory for the month for this product grade.
Enter the Operating Gain or Loss computed as follows: (Closing Physical Inventory - Book Inventory). This data field will compute the
16
operating gain/loss automatically when generated in Adobe or by the Base Level Support Application.
Enter the actual operating gain or loss percentage computed as follows: (Actual Gain or Loss/Subtotal). This data field will compute
17
gain/loss percentage automatically when generated in Adobe or by the Base Level Support Application.
Enter the approved gain or loss tolerance factor for this product grade. (E.g., JP4 approved tolerance is .3% (0.0030); JP5, JP8, F76,
18
DFX, etc. approved tolerance is .25% (0.0025); and 130, MGX, etc. approved tolerance is .5% (0.0050).) Refer to DoD 4140.25-M,
Part 2, Chapter 10 for approved gain/loss tolerance factors.
Enter the Result: "IN" if actual operating gain/loss percentage is equal to or less than the approved operating gain/loss tolerance
percentage; or "OUT" if the actual operating gain/loss percentage is greater than the approved operating gain/loss tolerance
19
percentage. This data field will compute the result automatically when generated in Adobe or by the Base Level Support Application.
Part II: Use Part II of the form to record product regrade actions.
20a
Enter the transaction date (DD-MM-YY).
20b
Enter the transaction ID for the product regrade.
20c
Enter the total quantity of the product regrade.
20d
Enter the grade code of the product you are regrading from.
20e
Enter the National Stock Number of the product you are regrading from.
20f
Enter the grade code of the product you are regrading to.
20g
Enter the National Stock Number of the product you are regrading to.
Part III: Use Part III of the form to record product determinable gain or loss transactions.
21a
Enter the transaction date (DD-MM-YY).
21b
Enter the transaction ID for the determinable gain or loss transaction.
21c
Enter the total quantity of the determinable product gain or loss.
21d
Enter the grade code of the product gained or lost.
21e
Enter the National Stock Number of the product gained or lost.
Enter the appropriate "Determine Type" for the gain or loss transaction. The "Determine Type" may be selected from the drop down
21f
box if using Adobe.
Enter appropriate remarks in the memo block. (E.g., explain results of investigation and actions taken for all "OUT" of tolerance EOM
operating gain or loss conditions. Enter the reasons for regrade actions and determinable gain or loss transactions. Enter any other
22
appropriate remarks as applicable.)
Approving Official responsible for the account.
23a
Enter the name of the Responsible Officer/Property Administrator responsible for the account.
Approving Official
23b
Enter the title, Rank/Grade of the Responsible Officer/Property Administrator.
Approving Official must sign this block.
23c
The Responsible Officer or Property Administrator must sign this block.
Approving Official signed the form.
23d
Enter the date of the Responsible Officer/Property Administrator signature.
DD FORM 1348-8 (BACK), JUL 2006

Download DD Form 1348-8 DoD Milspets: DFSP Inventory Accounting Document and End-Of-Month Report

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DD Form 1348-8 Instructions

The DD 1348-8 is divided into several parts. The first line of the document includes three boxes that require information about the DESC Stock Point Name with its type (e.g. COCO, Military, etc.), the DoDAAC, and the Transaction Type that can be selected from a drop-down menu.

Part I is used for recording the End-of-Month Inventory Summary Report. It includes Bocks 4 through 19 that should be completed as follows:

  1. Blocks 4 and 5 are for the three digit code of the reported product and accounting month and year
  2. Blocks 6 through 9 require providing the following data: the beginning physical inventory, the total quantity of fuel receipts, customer returns, and positive inventory adjustments.
  3. In the electronic version of the form, a subtotal will be generated automatically in Block 10. If filing in paper, this needs to be calculated manually.
  4. Blocks 11, 12 and 13 are intended for the total quantity of fuel sales, shipments, and negative inventory adjustments. The Book Inventory will automatically appear in Block 14 when e-filing.
  5. The Closing Physical Inventory has to be entered in Block 15 and the approved gain or loss tolerance factor for this product grade in Block 18.
  6. Blocks 16, 17, and 19 will all be completed automatically.

Part II of the form is designed for records of product regrade actions. It consists of Block 20 divided into several boxes that require details about the transaction date, ID, the total quantity of the product regrade, grade code and National Stock Number of the product regraded from, grade code and NSN of the product regraded to.

Part III is for providing specific data regarding product determinable gain or loss transactions. This includes the following:

  • The transaction date & ID,
  • The total quantity of the determinable product gain or loss,
  • The grade code,
  • The NSN,
  • The Determine Type.

Any remarks should be entered in Block 22. Block 23 is reserved for the name, title, rank or grade of the Approving Official, along with their signature and date of signing.

DD 1348-8 Related Forms

1. DD Form 1348, DOD Single Line Item Requisition System Document (Manual);

2. DD Form 1348-1A, Issue Release/Receipt Document;

3. DD Form 1348-2, Issue Release/Receipt Document with Address Label;

4. DD Form 1348-5, Notice of Availability/Shipment;

5. DD Form 1348-6, DoD Single Line Item Requisition System Document (Manual - Long Form);

6. DD Form 1348-7, DoD MILSPETS DFSP Shipment and Receipt Document.

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