DA Form 31 Request and Authority for Leave

What Is DA Form 31?

DA Form 31, Request and Authority for Leave is a United States Army form that is necessary to request permission for temporary military leave. This form can be used to request an emergency leave, a vacation, travel, or an extended pass.

Despite being issued by the Department of the Army (DA), the form is often incorrectly called the DD Form 31. The latest edition of the form was issued in September 1993 and was recently modified to include digital signatures that completely eliminate the need to print the form out. An up-to-date fillable DA 31 is available for download and digital filing below.

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1. CONTROL NUMBER
REQUEST AND AUTHORITY FOR LEAVE
This form is subject to the Privacy Act of 1974. For use of this form, see AR 600-8-10.
The proponent agency is DCS, G-1. (See instructions on reverse.)
PART I
4. RANK
2. NAME (Last, First, Middle Initial)
3.
5. DATE
6. LEAVE ADDRESS (Street, City, State, ZIP Code and
7. TYPE OF LEAVE
8. ORGN, STATION, AND PHONE NO.
Phone No.)
ORDINARY
EMERGENCY
PERMISSIVE TDY
OTHER
9.
NUMBER DAYS LEAVE
10.
DATES
a. ACCRUED
b. REQUESTED
c. ADVANCED
d. EXCESS
a. FROM
b. TO
NA
NA
11. SIGNATURE OF REQUESTOR
12. SUPERVISOR RECOMMENDATION/SIGNATURE
13. SIGNATURE AND TITLE OF
APPROVING AUTHORITY
APPROVAL
DISAPPROVAL
14.
DEPARTURE
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF DEPARTURE AUTHORITY
15.
EXTENSION
a. NUMBER DAYS
b. DATE APPROVED
c. NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY
16.
RETURN
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF RETURN AUTHORITY
17. REMARKS
Chargeable leave is from
to
PART II - EMERGENCY LEAVE TRANSPORTATION AND TRAVEL
18. You are authorized to proceed on official travel in connection with emergency leave and upon completion of your leave and travel will
return to home station (or location) designated by military orders. You are directed to report to the Aerial Port of Embarkation (APOE) for
onward movement to the authorized international airport designated in your travel documents. All additional travel is chargeable to leave.
Do not depart the installation without reservations or tickets for authorized space required transportation. File a no-pay travel voucher with a
copy of your travel documents or boarding pass within 5 working days after your return. Submit request for leave extension to your
commander. The American Red Cross can assist you in notifying your commander of your request for extension of leave.
19. INSTRUCTIONS FOR SCHEDULING RETURN TRANSPORTATION:
For return military travel reservations in CONUS call the MAC Passenger Reservation Center (PRC):
Should you require other assistance call PAP:
20. DEPARTED UNIT
21. ARRIVED APOD
22. ARRIVED APOE (return only)
23. ARRIVED HOME UNIT
PART III - DEPENDENT TRAVEL AUTHORIZATION
24.
25.
(Space available or required cash reimbursable)
ONE WAY
ROUND TRIP
(Space required) TRANSPORTATION AUTHORIZED FOR DEPENDENTS LISTED IN BLOCK NO. 25
DEPENDENT INFORMATION
a. DEPENDENTS (Last name, First, MI)
b. RELATIONSHIP
c. DATES OF BIRTH (Children)
d. PASSPORT NUMBER
PART IV - AUTHENTICATION FOR TRAVEL AUTHORIZATION
26. DESIGNATION AND LOCATION OF HEADQUARTERS
27. ACCOUNTING CITATION
28. DATE ISSUED
29. TRAVEL ORDER NUMBER
30. ORDER AUTHORIZING OFFICIAL (Title and signature) OR AUTHENTICATION
EDITION OF 1 AUG 1975 IS OBSOLETE
DA FORM 31, SEP 1993
Page 1 of 2
APD LC v6.00ES
1. CONTROL NUMBER
REQUEST AND AUTHORITY FOR LEAVE
This form is subject to the Privacy Act of 1974. For use of this form, see AR 600-8-10.
The proponent agency is DCS, G-1. (See instructions on reverse.)
PART I
4. RANK
2. NAME (Last, First, Middle Initial)
3.
5. DATE
6. LEAVE ADDRESS (Street, City, State, ZIP Code and
7. TYPE OF LEAVE
8. ORGN, STATION, AND PHONE NO.
Phone No.)
ORDINARY
EMERGENCY
PERMISSIVE TDY
OTHER
9.
NUMBER DAYS LEAVE
10.
DATES
a. ACCRUED
b. REQUESTED
c. ADVANCED
d. EXCESS
a. FROM
b. TO
NA
NA
11. SIGNATURE OF REQUESTOR
12. SUPERVISOR RECOMMENDATION/SIGNATURE
13. SIGNATURE AND TITLE OF
APPROVING AUTHORITY
APPROVAL
DISAPPROVAL
14.
DEPARTURE
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF DEPARTURE AUTHORITY
15.
EXTENSION
a. NUMBER DAYS
b. DATE APPROVED
c. NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY
16.
RETURN
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF RETURN AUTHORITY
17. REMARKS
Chargeable leave is from
to
PART II - EMERGENCY LEAVE TRANSPORTATION AND TRAVEL
18. You are authorized to proceed on official travel in connection with emergency leave and upon completion of your leave and travel will
return to home station (or location) designated by military orders. You are directed to report to the Aerial Port of Embarkation (APOE) for
onward movement to the authorized international airport designated in your travel documents. All additional travel is chargeable to leave.
Do not depart the installation without reservations or tickets for authorized space required transportation. File a no-pay travel voucher with a
copy of your travel documents or boarding pass within 5 working days after your return. Submit request for leave extension to your
commander. The American Red Cross can assist you in notifying your commander of your request for extension of leave.
19. INSTRUCTIONS FOR SCHEDULING RETURN TRANSPORTATION:
For return military travel reservations in CONUS call the MAC Passenger Reservation Center (PRC):
Should you require other assistance call PAP:
20. DEPARTED UNIT
21. ARRIVED APOD
22. ARRIVED APOE (return only)
23. ARRIVED HOME UNIT
PART III - DEPENDENT TRAVEL AUTHORIZATION
24.
25.
(Space available or required cash reimbursable)
ONE WAY
ROUND TRIP
(Space required) TRANSPORTATION AUTHORIZED FOR DEPENDENTS LISTED IN BLOCK NO. 25
DEPENDENT INFORMATION
a. DEPENDENTS (Last name, First, MI)
b. RELATIONSHIP
c. DATES OF BIRTH (Children)
d. PASSPORT NUMBER
PART IV - AUTHENTICATION FOR TRAVEL AUTHORIZATION
26. DESIGNATION AND LOCATION OF HEADQUARTERS
27. ACCOUNTING CITATION
28. DATE ISSUED
29. TRAVEL ORDER NUMBER
30. ORDER AUTHORIZING OFFICIAL (Title and signature) OR AUTHENTICATION
EDITION OF 1 AUG 1975 IS OBSOLETE
DA FORM 31, SEP 1993
Page 1 of 2
APD LC v6.00ES
PRIVACY ACT STATEMENT
AUTHORITY:
Title 5, USC, Section 301.
PRINCIPAL PURPOSE(S):
To authorize military leave, document start and stop of such leave; record address and telephone number where a
Soldier may be contacted in case of an emergency during leave; and certify leave days chargeable to a Soldier's leave
account.
ROUTINE USES:
To update a Soldier's military leave and pay records. Information furnished may be disclosed to DOD officials or
employees who need this information to perform their duties; to federal, state, and local law enforcement authorities in
appropriate cases; the American Red Cross; and relatives. The social security number is used for positive
identification.
Voluntary. Disclosure of SSN is voluntary. However, this form will not be processed without a Soldier's SSN, since the
DISCLOSURE:
Army identifies members by SSN for pay or leave purposes.
INSTRUCTIONS TO INDIVIDUAL
1. AUTHORITY FOR LEAVE. A Soldier on leave must carry this form while on leave.
2. CHANGES. A Soldier who desires changes in authorized leave or does not begin leave on schedule will notify
commander.
3. REPORTING. A Soldier will report to duty station not later than 2400 on the last day of leave (block 10b) (even if
PCS orders contain a later reporting date).
4. DEPARTURE/RETURN. A Soldier will begin and end leave on post, at the duty location, or from the place he or
she regularly commutes to work.
5. CHARGEABLE LEAVE. If a Soldier works over one-half of the normally scheduled working hours on the day of his
or her departure or return, that day is not a chargeable leave day. (Soldier's commander may authorize early
departure or late arrival.) If he or she returns on a normally scheduled nonduty day, that day is not chargeable to
leave.
6. TRAVEL EXPENSES. A Soldier on leave pays for all his or her travel expenses, to include return to duty station.
He or she must have sufficient funds to pay all expenses. A Soldier without sufficient funds to return to duty station
reports to the nearest military installation.
7. LEAVE EXTENSIONS. A Soldier must request leave extension prior to end of leave.
a. If disapproved, 3 above applies.
b. If approved, complete block 15a - 15c. Attach written notification of extension when received.
8. LOST OR DESTROYED LEAVE FORM EN ROUTE PCS. Request a reconstructed form from the losing station.
Continue with required travel and reporting dates.
9. CASUAL PAY. A Soldier who needs a casual pay while on leave should contact the servicing FAO for information
and assistance.
10. MEDICAL TREATMENT.
a. A Soldier who requires medical treatment while on leave, report to the nearest military medical facility. In the
absence of such a facility, report to a uniformed services treatment facility or Veteran's Administration facility, if
possible.
b. Medical treatment at Government expense at other than federal facilities is authorized only for emergencies
when treatment cannot be obtained from Government facilities or when prior approval is obtained.
c. If a Soldier becomes hospitalized by a civilian physician, the Soldier or someone acting for him or her contact the
Patient Administration Office of the nearest military medical facility as soon as possible. A Soldier may seek
assistance from the nearest U.S. Army recruiting station or local chapter of the American Red Cross. Information
provided must include nature of illness or injury, date and place of hospitalization, and name and telephone
number of attending physician.
d. If a Soldier is placed sick-in-quarters by a civilian physician he or she will
(1) Contact the Patient Administration Office of the nearest military medical facility.
(2) Obtain written statement from attending physician (military or civilian) verifying condition and including dates
of treatment. Provide statement to leave approving authority upon return to duty.
DA FORM 31, SEP 1993
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APD LC v6.00ES

Download DA Form 31 Request and Authority for Leave

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How to Fill Out the DA Form 31?

Start with downloading a fillable DA form 31. Your application will be rejected if any of the blocks are not completely filled out or provide false or inaccurate data.

  1. The first four Boxes are simple and include your personal information: your name, social security number, and rank. Enter the date of filing the form Box 5.
  2. The sixth Box should include the address of your destination. Check the appropriate type of leave in Box 7. Enter your stationing information in Box 8. Specify the length of your leave in Boxes 9 and 10.
  3. Boxes 11 through 13 are for your personal signature and for the signature of your supervisor with the authority to approve your request.
  4. Boxes 14 through 16 are for documenting any extensions to your leave as well as the dates and times of your departure and arrival. Box 16 will require precise information and must be filed exactly upon arriving at your destination.
  5. Section II is filled only if requesting emergency leave.
  6. The third section is for providing information about any dependents that will travel with you. If this is applicable, you will need to insert the full name of the person, your relationship to that dependent, their date of birth and passport number.

The DA Form 31 with digital signature must be then be forwarded or printed out and given to your superiors for approval. Your army leave form must always be with you when traveling. Notify your commander immediately if your leave destination changes during your travel. Report to a military medical facility if you require medical treatment while on leave.

DA 31 Form FAQ

What regulation covers DA Form 31?

The DA 31 is covered by Army Regulation 600-8-10 - Leaves and Passes issued on the 4th of August, 2011.

When filling out DA Form 31 where do you find Line 9 a?

Line 9a is located directly below Box 9. List the overall number of days leave you have in this line.

What do I put in the Control Number Box for DA Form 31?

Leave the Control Number Box blank when filing. A control number is assigned by the S1 after the form is approved by your team leader and platoon sergeant.

How to edit DA Form 31?

The form is fully editable: open the form within a new browser tab or on your desktop through Adobe Acrobat Reader.

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