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Service Cancellation Letter Template
What Is a Service Cancellation Letter?
A Service Cancellation Letter is a formal document prepared by the individual or company that needs to terminate an upcoming service and sent to the service provider in advance. It can be used as a common courtesy if you do not have a written agreement with the other party and simply do not want to inconvenience them or as a notice in case you have signed a contract in which you expressed your intention to obtain services and maybe even paid for them. Warn the service provider about the cancellation in advance - at least several days before the day of the event, meeting, or session.
A Service Cancellation Letter template can be downloaded through the link below to use as reference. You are free to use any Service Cancellation Letter format you want whether you need to discontinue a gym membership or prevent delivery of goods.
How to Write a Cancellation of Service Letter?
Here is how you draft a Cancellation of Service Letter:
- Try to keep a polite and professional tone - even if you were forced to cancel the service because of the rudeness of a certain employee or a previous negative experience, do not cut ties with the other party altogether, especially if you represent a business as well - you never know which connections might be important in your future.
- Introduce yourself and greet the addressee.
- State the reason for writing right away and do not be vague - you wish to cancel a service. Indicate all relevant information - for instance, you might still require the same services on different days but not on a particular day, so do your best to help the recipient of the letter to know what you mean.
- It is up to you to explain why you chose to terminate the upcoming service. However, it is recommended to state the reason if it is somehow related to the poor quality of service you have been provided with so far or you believe your feedback can be useful to the other party.
- Sign the document and add your contact details in case further communication is required - if you want to get a refund or you need to pay the business, you still have to get in touch with them. In case you need an official response, request the confirmation of the cancellation by traditional mail or email.
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