"Sap Appeal Letter Template"

What Is an SAP Appeal Letter?

An SAP Appeal Letter is a typed or handwritten document prepared by students who could not make Satisfactory Academic Progress (SAP) in their studies towards the desired certificate or degree and who want to restore their eligibility to receive financial aid. Whether you received Federal Student Aid before or you only plan to do that, a failure to comply with the necessary qualifications for SAP will lead to the loss of eligibility to obtain financial assistance. However, if you can prove that your academic progress was hindered by mitigating circumstances and provide documents that illustrate your point, you have a chance to reverse the negative decision of the committee that evaluates students' progress. If your appeal is approved, you get an opportunity to receive financial aid for one probationary semester.

Alternate Name

  • Satisfactory Academic Progress Appeal Letter.

You can download an SAP Appeal Letter template through the link below.

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How to Write an SAP Appeal Letter?

Follow these steps to compose an approved SAP Appeal Letter:

  1. Greet the appeal committee. You can address the letter to the person who manages appeals if you know their full name and proper title;
  2. Introduce yourself and state the reason for writing;
  3. Explain why you have not met the required Satisfactory Academic Progress criteria. You can list circumstances that led to poor grades - maybe, you had to spend time at the hospital or take care of an older or disabled relative which affected your previously good academic standing. Do not forget to indicate dates during which the difficult situation took place and admit the problem you had or still have;
  4. Attach documentation that proves your statements. You may provide copies of medical records, police reports, or affidavits;
  5. Once you have described negative circumstances, it is time to show the appeal committee how you plan to get back to the previous level of academic success. Tell the recipient of the letter how your life has changed in the recent weeks or months, what has improved and what helped you to get your life back on track. You can name people that assist you in achieving academic success, record names of workshops and courses you currently attend, and mention other support systems you have reached out to;
  6. In conclusion, confirm your desire to study and accomplish great things in the chosen field. Explain your goals for the next semester or year and outline your plans on meeting them;
  7. Sign the letter. Make sure the SAP Appeal Letter format includes your contact information so that you can be reached in case of further questions or issues;
  8. Send the SAP Letter of Appeal to the appeal committee with supporting documentation - evidence of extenuating circumstances that affected your ability to study better, recommendations from your teachers and mentors who have monitored your situation closely and believe you can make an academic comeback, and a student improvement plan signed by the faculty mentor or your advisor you have discussed your academic goals with.

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SAP Appeal Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
To Whom It May Concern,
I am writing to explain the circumstance that hindered my performance during the
___________ semester.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Describe your situation
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Describe your intentions to get your academic progress back on track
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
List the documentation included
©​ ​ ​ ​
T EMPLATEROLLER.COM​
SAP Appeal Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
To Whom It May Concern,
I am writing to explain the circumstance that hindered my performance during the
___________ semester.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Describe your situation
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Describe your intentions to get your academic progress back on track
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
List the documentation included
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Please let me know if I need to provide other documents or information. I appreciate
the consideration.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©​ ​ ​ ​
T EMPLATEROLLER.COM​
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