"Event Proposal and Budget Form - Aiga" - Pennsylvania

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Download "Event Proposal and Budget Form - Aiga" - Pennsylvania

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Event Proposal
and Budget Form
Event planning is one of the essential functions of our
organization. Providing the design community with
opportunities to gather together, form connections and
learn help fulfill the mission of our chapter and the
larger organization. Any member is welcome to submit
and idea for an event and try their hand at organizing.
Completing this document ensures that every event has
a clearly defined purpose, is something the chapter can
afford and is something the chapter is capable of
producing successfully.
Most events require at least a 16 week lead time
to organize. Larger events can take anywhere from
24 weeks to a year to organize.
AIGA Central PA Event Proposal
Event Proposal
and Budget Form
Event planning is one of the essential functions of our
organization. Providing the design community with
opportunities to gather together, form connections and
learn help fulfill the mission of our chapter and the
larger organization. Any member is welcome to submit
and idea for an event and try their hand at organizing.
Completing this document ensures that every event has
a clearly defined purpose, is something the chapter can
afford and is something the chapter is capable of
producing successfully.
Most events require at least a 16 week lead time
to organize. Larger events can take anywhere from
24 weeks to a year to organize.
AIGA Central PA Event Proposal
Event Proposal
Complete and submit to
programming@centralpa.aiga.org
Phone
Name
Email
Date Submitted
Event Title
Date
Time
Location
Provide at least one option. The venue doesn’t have to be locked before the event is
approved, but it’s important to have a few in mind.
Speakers
Provide details.
Sponsors
Be specific, identify at least two sponsors who could benefit from a partnership on this event.
Format
I.E. keynote, forum, social, workshop, conference, etc.
Audience
Does it appeal to the entire design community or a segment?
Program
Pitch
What is this event about? Why is it valuable to designers? Why should AIGA be involved?
AIGA Central PA Event Proposal
Publicity
Opportunities
Volunteers
& Email
Event Budget: Please complete the adjoining budget sheet
to the best of your ability.
AIGA Central PA Event Proposal
Budget Worksheet
Not every item will apply to all programs.
Complete to the best of your ability.
EXPENSES
Notes
Projected
Actual
Speaker(s)
Travel
Lodging
Gift
Other 1
Other 2
Subtotal
Venue
Location Rental
Podium
Tables
Chairs
Other 1
Other 2
Subtotal
A/V
The Chapter has a PA if one is unavailable.
Computer
Amplifier/speakers/microphones
The chapter has a projector
Projector
if one is unavailable.
Screen
Other 1
Other 2
Subtotal
Promotion
Design
Photography/Illustration
Copywriting
Paper
Printing
Postage
Other 1
Subtotal
Catering
Food
Beverage
Alcohol
Tables
Chairs
Napkins/Plates/Cups
Personnel
Other 2
Subtotal
Budget Worksheet
Not every item will apply to all programs.
Complete to the best of your ability.
EXPENSES
Notes
Projected
Actual
Exhibition
Rental
Shipping
Return shipping
Packing Supplies
Insurance
Security
Storage
Other 1
Other 2
Subtotal
Miscellaneous
Translator
Name tags
Event signage
Other 1
Other 2
Other 3
Subtotal
Expenses Subtotal
15% Contingency
Expenses Total
REVENUE
Notes
Projected
Actual
Quantity
Price $
Non Member
Friend
Contributor
Supporting
Sustaining
Design Leader
Sponsorship
Sponsorship
Sponsorship
Other 1
Revenue Subtotal
Projected
Actual
Total Revenue
Total Expenses
Net Income/Loss
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