"Vehicle Condition Report Template - Smartlink Transport"

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Vehicle Condition Report
Vehicle Registration No:
Lender:
Borrower:
Before Departure: Before leaving with the vehicle, complete the details below,
including start odometer reading and the vehicle check list provided.
Driver:
Date:
No. of Passengers:
Start odometer:
Time:
Fuel Tank Level:
Interior of vehicle: (please circle)
Floor
clean
dirty (comments)……………………………………………………………
Seats & Belts
clean/Tidy
dirty/messy (comments)……………………………………………………
Litter
clean
messy (comments)…………………………………………………………
Exterior of vehicle: (please circle)
Washed
Unwashed (comments)
Panels: (comments, eg OK, scratched, dented. Please note down any damage to any panels and state
which one, eg left front)
……………………………………………………………………………………………............................................
……………………………………………………………………………………………………………………………
Upon Return: On returning the vehicle, complete the details below, including finish
odometer reading and replacement fuel litres purchased and the check list provided.
Finish odometer:
Fuel Tank Level:
Litres to refill:
Interior of bus: (please circle)
Floor
clean
dirty (comments)……………………………………………………………
Seats & Belts
clean/Tidy
dirty/messy (comments)……………………………………………………
Litter
clean
messy (comments)…………………………………………………………
Exterior of vehicle: (please circle)
Washed
Unwashed (comments)
Panels: (comments, eg OK, scratched, dented. Please note down any damage to any panels and state
which one, eg left front)
……………………………………………………………………………………………...........................................
……………………………………………………………………………………………………………………………
Observations: (eg running of the vehicle, general mechanical comments, tyres, key/vehicle collection, use of
vehicle equipment)
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
Borrower Signature:
Print Name:
Date & Time:
[
Vehicle Condition Report and Check List
Vehicle Condition Report
Vehicle Registration No:
Lender:
Borrower:
Before Departure: Before leaving with the vehicle, complete the details below,
including start odometer reading and the vehicle check list provided.
Driver:
Date:
No. of Passengers:
Start odometer:
Time:
Fuel Tank Level:
Interior of vehicle: (please circle)
Floor
clean
dirty (comments)……………………………………………………………
Seats & Belts
clean/Tidy
dirty/messy (comments)……………………………………………………
Litter
clean
messy (comments)…………………………………………………………
Exterior of vehicle: (please circle)
Washed
Unwashed (comments)
Panels: (comments, eg OK, scratched, dented. Please note down any damage to any panels and state
which one, eg left front)
……………………………………………………………………………………………............................................
……………………………………………………………………………………………………………………………
Upon Return: On returning the vehicle, complete the details below, including finish
odometer reading and replacement fuel litres purchased and the check list provided.
Finish odometer:
Fuel Tank Level:
Litres to refill:
Interior of bus: (please circle)
Floor
clean
dirty (comments)……………………………………………………………
Seats & Belts
clean/Tidy
dirty/messy (comments)……………………………………………………
Litter
clean
messy (comments)…………………………………………………………
Exterior of vehicle: (please circle)
Washed
Unwashed (comments)
Panels: (comments, eg OK, scratched, dented. Please note down any damage to any panels and state
which one, eg left front)
……………………………………………………………………………………………...........................................
……………………………………………………………………………………………………………………………
Observations: (eg running of the vehicle, general mechanical comments, tyres, key/vehicle collection, use of
vehicle equipment)
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
Borrower Signature:
Print Name:
Date & Time:
[
Vehicle Condition Report and Check List
Vehicle Check List
 Tick that you have checked the following before departing:
Vehicle Registration no:
All tyres are in place, have no obvious damage and appear to be adequately inflated

Visual check of vehicle for damage – (internal and external, any damage noted)
The windscreen is clean
The horn is working
Driver‘s seat is adjusted to your seating position
Water Level checked
Oil Level checked
Operation of indicators, lights and wipers checked
Locate vehicle equipment eg: Fire Extinguisher, First Aid Kit.
Log Book located and filled out (if applicable)
All relevant paperwork is completed
 Tick that you have checked the following your return:
All tyres are in place, have no obvious damage and appear to be adequately inflated

Visual check of vehicle for damage – (internal and external, any damage noted)
The windscreen is clean
The horn is working
Water Level checked
Oil Level checked
Operation of indicators, lights and wipers checked
Fire Extinguisher used
Yes
No
First Aid Kit used
Yes
No
All required paperwork and log book is complete.
When complete, please return this document, with the keys, to be collected by
the lender on the next business day. Your invoice will be sent to you within 7
working days.
N.B. This completed document will be retained by the Getting There Network.
[
Vehicle Condition Report and Check List
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