"Project Proposal Template"

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Project Proposal
Cost Benefit Analysis
This document is to be used by projects with complexity:
Basic Low Medium High
Section 1 -- Proposed Project - General Information
Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Finish:
Project Start:
Project Complexity:
Project Reporting:
Prepared Date:
Prepared By:
Business Problem
The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will
resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Mason IT Strategic Plan.
<This information should be the same as what is stated in section 2.1 of the Project Proposal.>
Section 2 -- Solution Descriptions
As Is
Description for 'As Is'
Briefly describe the current state, As-Is solution -- that is, the current process for the business problem summarized above will be retained. List the intangible benefits associated with
this solution.
Option 1
Description for 'Option 1'
Briefly describe Option 1 -- that is, discuss the investment in I.T. project 'A' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Option 2
Description for 'Option 2'
Briefly describe Option 2 -- that is, discuss the investment in I.T. project 'B' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Section 3 -- Solutions Analysis - Tangible Benefits
Project Costs (One-Time)
Cost Category
Note(s)
Base Budget Cost
As Is
Option 1
Option 2
1. Internal Staff Costs
$0
$0
$0
$0
2. Services Costs
$0
$0
$0
$0
3. Hardware Costs
$0
$0
$0
$0
project-proposal-sample-01.xls
1
Version Date:09/08/2016
Project Proposal
Cost Benefit Analysis
This document is to be used by projects with complexity:
Basic Low Medium High
Section 1 -- Proposed Project - General Information
Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Finish:
Project Start:
Project Complexity:
Project Reporting:
Prepared Date:
Prepared By:
Business Problem
The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will
resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Mason IT Strategic Plan.
<This information should be the same as what is stated in section 2.1 of the Project Proposal.>
Section 2 -- Solution Descriptions
As Is
Description for 'As Is'
Briefly describe the current state, As-Is solution -- that is, the current process for the business problem summarized above will be retained. List the intangible benefits associated with
this solution.
Option 1
Description for 'Option 1'
Briefly describe Option 1 -- that is, discuss the investment in I.T. project 'A' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Option 2
Description for 'Option 2'
Briefly describe Option 2 -- that is, discuss the investment in I.T. project 'B' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Section 3 -- Solutions Analysis - Tangible Benefits
Project Costs (One-Time)
Cost Category
Note(s)
Base Budget Cost
As Is
Option 1
Option 2
1. Internal Staff Costs
$0
$0
$0
$0
2. Services Costs
$0
$0
$0
$0
3. Hardware Costs
$0
$0
$0
$0
project-proposal-sample-01.xls
1
Version Date:09/08/2016
Project Proposal
Cost Benefit Analysis
4. Software Costs
$0
$0
$0
$0
5. Other Costs
$0
$0
$0
$0
Total One-Time Project Costs
$0
$0
$0
$0
Project Costs (On-going/Annual)
Cost Category
Note(s)
Base Budget Cost
As Is
Option 1
Option 2
1. Internal Staff Costs
$0
$0
$0
$0
2. Services Costs
$0
$0
$0
$0
3. Hardware Costs
$0
$0
$0
$0
4. Software Costs
$0
$0
$0
$0
5. Other Costs
$0
$0
$0
$0
Total Annual On-going Project Costs
$0
$0
$0
$0
Section 4 -- Solutions Analysis - Intangible Benefits
Weighted evaluation of the intangible benefits of each solution. Weighting - choose a weighting between 0 and 100% for each of the 5 criteria. The total weighting
MUST = 100% (the cell will turn green). Then, rate each solution between 1 and 5 (1 is the lowest rating, 5 is the highest rating) for each criteria. The sheet will then
calculate the weighted average rating for each solution.
Criteria Rating
Criteria
Criteria
Weight
As Is
Option 1
Option 2
Institutional Impact
20%
Risk
20%
Complexity
20%
Ease of Use
20%
Maintenance
20%
100%
Total Rating
0
0
0
Section 5 -- Solutions Evaluation
Selected Solution
Identify the Selected Solution and provide justification for the selection.
project-proposal-sample-01.xls
2
Version Date:09/08/2016
Project Proposal
Cost Benefit Analysis
This document is to be used by projects with complexity:
üBasic üLow üMedium üHigh
Section 1 -- Proposed Project (Basic Information)
Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Finish:
Project Start:
Project Complexity:
Project Reporting:
Prepared Date:
Prepared By:
Business Problem
The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve. Often, the
Business Problem is reflected as a critical business issue or initiative in the Mason IT Strategic Plan.
<This information should be the same as what is stated in section 2.1 of the Project Proposal.>
Anticipated (proposed) Funding Source
Funding Source
Total
Comments
General Fund
$0
Non-General Fund
$0
Special Revenue
$0
Federal
$0
Other
$0
Total
$0
Section 2 -- Solutions Analysis - Intangible Benefits
As Is
Solution Description for 'As Is'
Briefly describe Solution # 1 -- that is, the current process for the business problem summarized above will be retained.
3
project-proposal-sample-01.xls
Version Date: <Insert Date>
Note: This document is based on the VITA template CBA_Template
Project Proposal
Cost Benefit Analysis
This document is to be used by projects with complexity:
üBasic üLow üMedium üHigh
Intangible Benefits for 'As Is'
List the intangible benefits associated with this solution.
Option 1
Solution Description for 'Option 1'
Briefly describe Solution # 2 -- that is, discuss the investment in I.T. project 'A' that will replace the current "As Is" process.
Intangible Benefits for 'Option 1'
List the intangible benefits associated with this solution.
Option 2
Solution Description for 'Option 2'
Briefly describe Solution #3 -- that is, discuss the investment in I.T. project 'B' that will replace the current "As Is" process.
Intangible Benefits for 'Option 2'
List the intangible benefits associated with this solution.
4
project-proposal-sample-01.xls
Version Date: <Insert Date>
Note: This document is based on the VITA template CBA_Template
Project Proposal
Cost Benefit Analysis
This document is to be used by projects with complexity:
üBasic üLow üMedium üHigh
Section 3 -- Solutions Analysis - Tangible Benefits
Business Process Costs
Base
Note(s)
Budget
As Is
Option 1
Option 2
Cost
1. Ongoing Personnel Costs
$0
$0
$0
$0
2. Ongoing Facilities Costs
$0
$0
$0
$0
3. Ongoing Hardware Costs
$0
$0
$0
$0
4. Ongoing Software Costs (incl. Maint.)
$0
$0
$0
$0
5. Other Ongoing Costs
$0
$0
$0
$0
I.T. Project Investment Costs
6. Project Costs
Note(s)
$0
$0
$0
$0
$0
$0
6a. Internal Staff Labor
$0
$0
$0
6b. Services
$0
$0
$0
6c. Software Tools
$0
$0
6d. Hardware
$0
$0
$0
6e. Materials and Supplies
$0
$0
$0
$0
6f. Facilities
$0
$0
$0
6g. Telecommunications
$0
$0
$0
6h. Training
$0
$0
6i. IV & V
$0
$0
$0
$0
6j. Contingency (Risk)
$0
$0
$0
6k. User Defined Item 1 (chg name as needed)
$0
$0
$0
6l. User Defined Item 2 (chg name as needed)
$0
$0
$0
6m. User Defined Item 3 (chg name as needed)
$0
$0
$0
6n. User Defined Item 4 (chg name as needed)
$0
$0
$0
6o. User Defined Item 5 (chg name as needed)
7. Revenue
$0
$0
$0
$0
5
project-proposal-sample-01.xls
Version Date: <Insert Date>
Note: This document is based on the VITA template CBA_Template
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