Instructions for ATF Form 5300.38
Notice of the new location of the business or activity must be filed with ATF within 30 days prior to establishing the business or activity at the new premises. It is recommended that the application be submitted immediately after the location of the new premises is known, to allow for ample processing time.
Licensees shall type or print with a ball-point pen to complete the application and sign it on the back. If any sheets are attached to it, they should be identified at the top of each page with the licensee's name and license number, and the item number must be referenced.
The ATF Form 5300.38 must be signed by an existing responsible person (RP) on the license. Any questions relating to this application should be directed to the ATF Federal Firearms Licensing Center toll-free at 1-866-662-2750. An RP is either the Sole Proprietor or any individual possessing the power to direct the management, policies, and practices of the Corporation, Partnership, or Association, to the extent that they pertain to firearms.
Licensees shall also state if there will be a change in business structure, which means a change from one business type to another.
The purpose of the information that is requested from licensees, which is mandatory by statute in 18 United States Code (U.S.C.), § 923, is to certify that the operations are in conformity with Federal, State, and local law. The information provided by licensees is subject to inspection by ATF officers.
The Application for an Amended Federal Firearms License (or a completed copy of such application) must be sent to the Chief Law Enforcement Officer (CLEO) of the locality where the new premises are located, as established in 18 U.S.C. § 923 (d)(1)(F)(iii). The form shall be addressed to the following address: Chief, Federal Firearms Licensing Center 244 Needy Road Martinsburg, WV 25405.
Fax Number Toll-Free 1-866-257-2749 or (304) 616-4601. The CLEO might be the Chief of Police, the Sheriff, or an equivalent officer.