"Staff Meeting Agenda Template"

A Staff Meeting Agenda is a written document that outlines the structure of an upcoming gathering of employees. To be certain you have enough time to celebrate the accomplishments of the team, reprimand employees for their errors, and plan for the future, you need to draft a proper schedule and distribute it at least several days before the meeting takes place.

Alternate Name:

  • Team Meeting Agenda.

This way, every employee will know what information will be reviewed and what projects can be discussed. Additionally, you can ask your employees to come up with solutions to existing obstacles that hold the business back, and the meeting will allow you to brainstorm these ideas together. You can download a Team Meeting Agenda template via the link below.

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How to Create an Agenda for a Staff Meeting?

Here are some Team Meeting Agenda ideas you can use when preparing for a staff meeting in your company:

  1. Record the date, time, and location of the upcoming meeting. You should state these details every time especially if your business keeps track of previous meetings to see how well the company meets its targets.
  2. List the names of people who will attend the meeting. If you are inviting every employee, there is no need to indicate every name - simply let the people know you will be expecting them to show up at a meeting.
  3. Tell the attendees how to prepare for the meeting. It is better to provide these instructions in writing and let every individual know what is expected of them - they can bring reports or compose a short speech on a certain topic. Give every speaker 5-15 minutes to elaborate on a topic or idea and ask them to stick to the time limit.
  4. At a minimum, you should cover the following Staff Meeting Agenda topics: organizational changes, distribution of new internal rules and regulations, recognition of the most successful employees, the updates and goals for your team, task assignment for the next seven days or month, and feedback from employees to improve the workplace. If this is a regular meeting, it is recommended to work on all matters together; however, if you have called up your employees urgently, it means you need to focus on a specific project or challenge the organization faces at the moment, so avoid talking about industry news or long-term plans.
  5. When you fill out a Staff Meeting Agenda template, make sure you distribute time properly - usually, you have no more than one or two hours every week to discuss the latest news - to solve important problems, learn the opinion of employees and probably vote on issues that impact the life of every employee, and take notes of everything that happens during the meeting to share with team members that cannot be present for some reason. Spend several minutes on necessary introductions and organizational matters, mention employees' accomplishments, continue with the concerns and challenges, and conclude on a positive note talking about the company's goals and aspirations.

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Staff Meeting Agenda
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Date
Time
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Location
Meeting Called By ________________________________________________________
Type of Meeting __________________________________________________________
Facilitator _______________________________________________________________
Note Taker​
______________________________________________________________
Timekeeper ​
_ ____________________________________________________________
Attendees
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Please Read _____________________________________________________________
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Please Bring _____________________________________________________________
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Agenda Items
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Topic
Presenter
Time Allotted
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Topic
Presenter
Time Allotted
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Topic
Presenter
Time Allotted
© ​
T EMPLATEROLLER.COM
Staff Meeting Agenda
_________________________________
_________________________________
Date
Time
_______________________________________________________________________
Location
Meeting Called By ________________________________________________________
Type of Meeting __________________________________________________________
Facilitator _______________________________________________________________
Note Taker​
______________________________________________________________
Timekeeper ​
_ ____________________________________________________________
Attendees
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Please Read _____________________________________________________________
_______________________________________________________________________
Please Bring _____________________________________________________________
_______________________________________________________________________
Agenda Items
____________________
____________________
____________________
Topic
Presenter
Time Allotted
____________________
____________________
____________________
Topic
Presenter
Time Allotted
____________________
____________________
____________________
Topic
Presenter
Time Allotted
© ​
T EMPLATEROLLER.COM
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Topic
Presenter
Time Allotted
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Topic
Presenter
Time Allotted
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Topic
Presenter
Time Allotted
Other Information
Observers ​
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Resources ​
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Special Notes​
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T EMPLATEROLLER.COM
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