"Shareholders Meeting Agenda Template"

What Is a Shareholders Meeting Agenda?

A Shareholders Meeting Agenda is a document that should be presented to all shareholders, informing them about a shareholders' meeting, and containing all of the topics that are subject to discussion. The receiving of this document allows shareholders to arrive there prepared with their questions. In preparation for this meeting, it may help to have a Shareholder Agreement, which states the terms and conditions of the shareholder's activity and regulates the relationship between them.

Decisions made and actions taken by shareholders during their meetings are represented in the special, general, or annual Shareholding Meeting Minutes. A meeting agenda may also be included there as a section of the document. An Agenda for Shareholders Meeting template can be downloaded below.

A Shareholders Meeting Agenda must be filled in as follows:

1. The applicant should enter the title of the document.
2. Specify the name of the corporation and indicate that the shareholders of this organization hold the meeting. Specify the type of meeting, its date, time, and place.
3. If it is an annual shareholders meeting agenda, specify the topics that will be discussed:
   • Approval of the annual report and financial statements of the organization;
   • Presentation of the corporate governance report;
   • Election of the Board of Directors. Indicate the names of the directors nominated to serve until the next annual meeting and members of the nomination committee. Specify whether the election will be held duly or unanimously;
   • Proposals regarding the Board of Director's mandate to purchase the company's own shares and to increase the share capital by issuing new shares through private placements;
   • Approval of statements regarding wages and compensations of management personnel.
4. For the special meeting, the applicant may indicate such topics as enterprise restructuring or the involvement of the company in an acquisition or merger.
5. Sign the document.