Staff Meeting Agenda Template

How to Create an Agenda for a Staff Meeting?

Here are some Team Meeting Agenda ideas you can use when preparing for a staff meeting in your company:

1. Record the date, time, and location of the upcoming meeting . You should state these details every time especially if your business keeps track of previous meetings to see how well the company meets its targets.
2. List the names of people who will attend the meeting . If you are inviting every employee, there is no need to indicate every name - simply let the people know you will be expecting them to show up at a meeting.
3. Tell the attendees how to prepare for the meeting . It is better to provide these instructions in writing and let every individual know what is expected of them - they can bring reports or compose a short speech on a certain topic. Give every speaker 5-15 minutes to elaborate on a topic or idea and ask them to stick to the time limit.
4. At a minimum, you should cover the following Staff Meeting Agenda topics: organizational changes, distribution of new internal rules and regulations, recognition of the most successful employees, the updates and goals for your team, task assignment for the next seven days or month, and feedback from employees to improve the workplace. If this is a regular meeting, it is recommended to work on all matters together; however, if you have called up your employees urgently, it means you need to focus on a specific project or challenge the organization faces at the moment, so avoid talking about industry news or long-term plans.
5. When you fill out a Staff Meeting Agenda template, make sure you distribute time properly - usually, you have no more than one or two hours every week to discuss the latest news - to solve important problems, learn the opinion of employees and probably vote on issues that impact the life of every employee, and take notes of everything that happens during the meeting to share with team members that cannot be present for some reason. Spend several minutes on necessary introductions and organizational matters, mention employees' accomplishments, continue with the concerns and challenges, and conclude on a positive note talking about the company's goals and aspirations.

Still looking for a specific template? Take a look at the related templates below:

• Sales Meeting Agenda Template;
• Shareholders Meeting Agenda Template;
• Board Meeting Agenda Template.