"Annual Rental Property Inspection Checklist Template"

If you are a landlord, it is a good idea to conduct a yearly inspection of every property you manage and have an Annual Inspection Checklist for Rental Property handy. This checklist will cover all aspects of the property and allow you to check for any damage or repairs that could become costly if not addressed in a timely manner.

Before you conduct any inspection you will need to have written consent from the tenant to access the property. It is a good idea to have the tenant present during the inspection and sign the document to avoid potential disagreements with any findings during the inspection. An Annual Rental Property Inspection Checklist template can be downloaded below.

There are also similar templates for a Rental Property Inspection Checklist and Quarterly Rental Inspection Checklist.

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How to Perform a Rental Property Inspection (Annual)?

  1. Begin your Rental Property Annual Inspection Checklist with your name or the name of the property management company and the person inspecting the unit and today's date.
  2. Define if the inspection will be for a move-in, move-out, or routine check.
    • If you do not require an inspection on an annual basis, you can use a Rental Property Inspection Checklist that is more generic.
  3. Create sections for the living room, kitchen, each bedroom and bathroom, outside area, and additional miscellaneous items.
  4. For the bedrooms and living room you will want to examine the following for signs of mold, water damage, peeling paint, or other damage:
    • Walls;
    • Floors (check the condition of the carpet or floor tiles);
    • All doors and locks are functional and every door can open and close without difficulty. Have the tenant demonstrate that the key to the front door is functional;
    • Windows are intact, free from cracks or missing panes, and can open and close. If windows have screens, the screens must be intact and secured to the window frame. Any curtains or blinds should be free from damage;
    • All lighting, electrical fixtures, heating & cooling systems should be functional and the tenant will need to turn each one on and off to check for sparks or other issues.
  5. Examine the kitchen for the following:
    • The walls, ceiling, and flooring are clean, with no signs of damage or cracks;
    • Any doors and locks are working properly and can easily open and close;
    • All lighting and electrical fixtures (including the dishwasher, stove, hood, and microwave) will need to be checked to make sure they are in good working order;
    • The refrigerator and freezer are running and able to maintain consistent temperatures;
    • The sink has running water and there is no leakage underneath it;
    • If the stove is gas, check for any signs of a gas leak.
  6. Examine the bathrooms for the following:
    • The walls, ceiling, and flooring are clean and undamaged;
    • All plumbing for the toilet, sink, and bathtub or shower are in working order and can drain properly;
    • Mirrors and cabinets are intact without cracks or scratches;
    • Any windows or doors can open, close, and lock easily.
  7. At the end of the Rental Property Annual Inspection Checklist, include a section for both the landlord/property manager and tenant to sign and date the document.

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Annual Rental Property Inspection Checklist
_____________________________________________________________________
Street Address and Unit Number
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Living Room
Floors & Coverings
Drapes & Coverings
Walls
Ceilings
Light Fixtures
Windows & Doors
Front Door & Locks
Fireplace
Kitchen
Floor & Coverings
Walls & Ceilings
Light Fixtures
Cabinets
Counters
Stove or Oven
Refrigerator
Dishwasher
Garbage Disposal
Sink & Plumbing
Windows & Doors
©
TEMPLATEROLLER.COM
Annual Rental Property Inspection Checklist
_____________________________________________________________________
Street Address and Unit Number
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Living Room
Floors & Coverings
Drapes & Coverings
Walls
Ceilings
Light Fixtures
Windows & Doors
Front Door & Locks
Fireplace
Kitchen
Floor & Coverings
Walls & Ceilings
Light Fixtures
Cabinets
Counters
Stove or Oven
Refrigerator
Dishwasher
Garbage Disposal
Sink & Plumbing
Windows & Doors
©
TEMPLATEROLLER.COM
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Bathroom
Floors & Coverings
Walls & Ceilings
Windows & Doors
Light Fixtures
Bathtub/Shower
Sink & Counters
Toilet
Bathroom
Floors & Coverings
Walls & Ceilings
Windows & Doors
Light Fixtures
Bathtub/Shower
Sink & Counters
Toilet
Bathroom
Floors & Coverings
Walls & Ceilings
Windows & Doors
Light Fixtures
Bathtub/Shower
Sink & Counters
Toilet
©
TEMPLATEROLLER.COM
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Bedroom
Floors & Coverings
Windows & Doors
Walls & Ceilings
Light Fixtures
Power Outlets
Bedroom
Floors & Coverings
Windows & Doors
Walls & Ceilings
Light Fixtures
Power Outlets
Bedroom
Floors & Coverings
Windows & Doors
Walls & Ceilings
Light Fixtures
Power Outlets
Dining Room
Floors & Covering
Walls & Ceilings
Light Fixtures
Windows & Doors
©
TEMPLATEROLLER.COM
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Other Areas
Heating System
Air Conditioning
Lawn/Garden
Stairs and Hallway
Patio/Terrace/Deck
Basement
Parking Area
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___________________
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___________________
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©
TEMPLATEROLLER.COM
General Condition of Furnished Property
Condition on
Condition on
Estimated Cost
Arrival
Annual Inspection
of Repair
Living Room
Coffee Table
End Tables
Lamps
Chairs
Sofa
___________________
___________________
___________________
Kitchen
Broiler Pan
Ice Trays
Lamps
Chairs
Sofa
___________________
___________________
___________________
Dining Area
Chairs and Table
___________________
___________________
___________________
©
TEMPLATEROLLER.COM
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