"Rental Property Inspection Checklist Template"

A Rental Property Inspection Checklist is a document that can help individuals to conduct a rental property inspection. The purpose of the document is to list all of the things that can be examined during the inventory of a house or a flat that is being rent out.

Generally, this type of inventory is performed by a property owner (a landlord) or a property manager. Before performing it, they usually give their tenant a notification, although, when exactly the notification should be given (the number of days or weeks prior to the examination) is commonly stated in the Rental Agreement that was signed between the parties.

The checklist is the core document for this kind of inventory examination and not having one can result in you forgetting to inspect the important (and the most expensive) parts of your property. You can check out our Rental Property Inspection Checklist template which can be downloaded below.

Some landlords prefer to examine their property regularly (every year, every quarter, or every month). For a rental property inspection that can be conducted every year, you can use an Annual Rental Property Inspection Checklist. For a rental property inventory that you can perform on a quarterly basis, you can use a Quarterly Rental Inspection Checklist.

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How to Perform a Rental Property Inspection?

A rental property inspection starts from the preparations that you need to make before you actually start to examine the house or flat you rent out. A few days before the inventory you can compile an Inspection Checklist for Rental Property where you will designate all of the items and systems you can check to make sure that nothing was damaged. This list can contain the following information:

  1. Property Address. If you have several units that you rent out it is better to have separate checklists for each of them. Therefore, to avoid confusing the checklists put the property address on each of them to know which property they are used for.
  2. Information About the Tenant. Stating the name of the current tenant will help you track in which condition your rental property was with each tenant.
  3. The Examination. This is the biggest part of the checklist and it generally consists of three columns. In the first column, state the name of the item (or system) that should be checked, in the second one mark whether the check was performed or not, and in the third one, leave a space for comments that will designate whether there are any problems (or damages) with the item you checked. The list of items that should be checked can include smoke alarms, CO alarms, hot water, heating, appliances, electric sockets, and so on.
  4. Signatures. After the examination has been conducted, the tenant should sign the document to designate that they agree with the results.

After your Rental Property Inspection Checklist is ready you can give your tenant a notice in accordance with the signed Rental Agreement and schedule an inspection. Encourage your tenant to be at the property at the time of the inspection, since they will need to sign the documents that will describe the condition of the house or flat they rent. During the check, you can take pictures that will prove the state of the property, but try to avoid photographing the tenant's personal belongings. After the inspection is over, keep the documents in your file in case you will need to get back at them.


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Rental Property Inspection Checklist
This form is used between the landlord or property manager and the tenant to inspect
the condition of the property. An inspection should be conducted upon the tenant
moving in. Each party will maintain a copy of a signed checklist.
Upon the tenant’s move-out, both parties will conduct another inspection using this
checklist to determine whether any repairs will be needed and if the security deposit
will be returned to the renter.
_______________________________
_______________________________
Tenant
Landlord/Property Manager
_____________________________________________________________________
Property Address
_______________________________
_______________________________
Move-in Inspection Date
Move-out Inspection Date
Entry
Move-in Condition
Move-out Condition
Ceilings
Closets
Spelling
Doors and Locks
Electrical Outlets
Flooring
Lighting
Walls
_______________________
_______________________
Kitchen
Move-in Condition
Move-out Condition
Cabinet/Drawers
Ceilings
Counter Surfaces
Dishwasher
©
TEMPLATEROLLER.COM
Rental Property Inspection Checklist
This form is used between the landlord or property manager and the tenant to inspect
the condition of the property. An inspection should be conducted upon the tenant
moving in. Each party will maintain a copy of a signed checklist.
Upon the tenant’s move-out, both parties will conduct another inspection using this
checklist to determine whether any repairs will be needed and if the security deposit
will be returned to the renter.
_______________________________
_______________________________
Tenant
Landlord/Property Manager
_____________________________________________________________________
Property Address
_______________________________
_______________________________
Move-in Inspection Date
Move-out Inspection Date
Entry
Move-in Condition
Move-out Condition
Ceilings
Closets
Spelling
Doors and Locks
Electrical Outlets
Flooring
Lighting
Walls
_______________________
_______________________
Kitchen
Move-in Condition
Move-out Condition
Cabinet/Drawers
Ceilings
Counter Surfaces
Dishwasher
©
TEMPLATEROLLER.COM
Doors and Locks
Flooring
Garbage Disposal
Microwave
Refrigerator
Sink and Faucet
Smoke Detector
Stove, Oven, Range
Walls
Windows
_______________________
_______________________
Living Room
Move-in Condition
Move-out Condition
Ceiling
Curtains and Blinds
Doors and Locks
Electrical Outlets
Flooring
Furniture
Lightning
Smoke Detector
Walls
Windows
_______________________
_______________________
Dining Room
Move-in Condition
Move-out Condition
Ceiling
Electrical Outlets
Flooring
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TEMPLATEROLLER.COM
Lighting
Smoke Detector
Walls
Windows
Doors
_______________________
_______________________
Bedroom
Move-in Condition
Move-out Condition
Ceiling
Closets
Curtains and Binds
Doors and Locks
Electrical Outlets
Flooring
Furniture
Lightning
Mirrors
Smoke Detector
Walls
Windows
_______________________
_______________________
Bathroom
Move-in Condition
Move-out Condition
Cabinets/Drawers
Ceiling
Counter Surfaces
Doors and Locks
Electrical Outlets
Flooring
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TEMPLATEROLLER.COM
Lightning
Mirrors
Shower and Bathtub
Sink and Faucet
Smoke Detector
Toilet and Plumbing
Towel Racks
Walls
Windows
_______________________
_______________________
Garage
Move-in Condition
Move-out Condition
Electrical Outlets
Garage Door
Shelves
Smoke Detector
Walls
Boiler
_______________________
_______________________
Miscellaneous
Move-in Condition
Move-out Condition
Attic
Basement
Deck, Patio, and Balcony
Elevator
Fire Extinguisher
Garden/Lawn/Backyard
Hallways
Parking Area
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TEMPLATEROLLER.COM
Smoke Detectors
Stairs
Storage
_______________________
_______________________
_______________________
_______________________
Notes:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
To be signed upon move-in inspection:
_______________________________
_______________________________
Tenant’s Name
Landlord/Property Manager’s Name
_______________________________
_______________________________
Tenant’s Signature
Landlord/Property Manager’s Signature
_______________________________
_______________________________
Date
Date
To be signed upon move-out inspection:
_______________________________
_______________________________
Tenant’s Name
Landlord/Property Manager’s Name
_______________________________
_______________________________
Tenant’s Signature
Landlord/Property Manager’s Signature
_______________________________
_______________________________
Date
Date
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TEMPLATEROLLER.COM
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