DA Form 638 Recommendation for Award

What Is DA Form 638?

DA Form 638, Recommendation for Award is a United States Army form used for recommending a soldier for most awards, except wartime awards, awards for valor and heroism. The form is used for reviewing individual nominations for decorations or awards, to record decisions made on those applications and to maintain individual award case files.

The latest edition of the form - sometimes incorrectly referred to as DD Form 638 - was released by the Department of the Army in June 2017 with all previous editions being obsolete. An up-to-date fillable DA Form 638 is available for download below or can be obtained through the Army chain of command.

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RECOMMENDATION FOR AWARD
For use of this form, see AR 600-8-22; the proponent agency is DCS, G-1.
For valor/heroism/wartime and all awards higher than MSM, refer to special instructions in Chapter 3, AR 600-8-22.
PRIVACY ACT STATEMENT
10 U.S.C. Chapters 57 and 357, Decorations and Awards; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-22, Military
AUTHORITY:
Awards; and E.O. 9397 (SSN), as amended.
To consider individual nominations for awards and/or decorations; record final action; maintain individual award case files.
PURPOSE(S):
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
ROUTINE USES:
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to public and private organizations including news media, which grant or publicize awards or honors.
Disclosure of personally identifiable information is voluntary. However, failure to provide identifying information may delay processing of
DISCLOSURE:
this application.
1. TO
2. FROM
(YYYYMMDD)
3. DATE
PART I - SOLDIER DATA
4. NAME
(Last, First, Middle Initial)
5. RANK
6. SSN
7. ORGANIZATION
8. PREVIOUS AWARDS
9. BRANCH OF SERVICE
10. RECOMMENDED AWARD
11. PERIOD OF AWARD
a. FROM
b. TO
12. REASON FOR AWARD
12a. INDICATE REASON
12b. INTERIM AWARD
YES
NO
12c. POSTHUMOUS
13. PROPOSED PRESENTATION DATE
(YYYYMMDD)
IF YES, STATE AWARD GIVEN
YES
NO
PART II - RECOMMENDER DATA
14. NAME
(Last, First, Middle Initial)
15. ADDRESS
16. TITLE/POSITION
17. RANK
18. RELATIONSHIP TO AWARDEE
19. SIGNATURE
PART III - JUSTIFICATION AND CITATION DATA (Use specific bullet examples of meritorious acts or service)
20. ACHIEVEMENTS
ACHIEVEMENT #1
ACHIEVEMENT #2
ACHIEVEMENT #3
ACHIEVEMENT #4
21. PROPOSED CITATION
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DA FORM 638, JUN 2017
REPLACES DA FORM 638-1.
PREVIOUS EDITIONS OF DA FORM 638 ARE OBSOLETE.
APD LC v2.01ES

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How to Fill Out DA Form 638?

The form itself consists of four individual parts. DA Form 638 instructions are as follows:

  1. Box 1 requires the address of the final approval authority. Enter the address of the next office above the recommender.
  2. Box 2 should contain the address of the commander sending the recommendation for approval.
  3. Box 3 will be filled automatically after filing Box 19.
  4. Part I is for entering the soldier's personal data. Enter and save the full name, rank, social security number and organization of the servicemember recommended for an award.
  5. List all previous awards in Box 8. The record must match the soldier’s most current ORB/ERB. Enter NO AWDS if this award will be the first one in their career.
  6. Choose a branch service in the drop-down menu in Box 9.
  7. Select the type of award being recommended and the period covered in Boxes 10 and 11, respectively.
  8. Present a reason for the award and the proposed presentation date in Boxes 12 and 13.
  9. Part II of the form cover Boxes 14 through 19 and are meant to provide personal details about the recommender and their relationship to the awardee.
  10. Part III is used to describe the soldier’s achievements that led to the recommendation. Provide specific bullet examples for AAM, ARCOM, or MSM. Use narrative page and paragraph format for LMs and higher.
  11. Describe the proposed citations in Box 21.
  12. Part IV is for documenting the approval throughout the whole chain of command necessary for the recommendation to be completed and valid.

Proposed Citation For DA Form 638

When proposing citations for the DA Form 638 you should remember that the citations will be transferred by the Commander’s staff to the Army Commendation Medal Certificate. This certificate has an inherent historical value and the citation block should be prepared with care.

The policy does not prohibit the use of acronyms and abbreviations but recommends to limit them to the most commonly known. The descriptive narrative should be concise and brief and not distract the reader from the main points.

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