"Bank Reconciliation Form"

What Is a Bank Reconciliation Form?

A Bank Reconciliation Form is an accounting document that contains the deposits and checks of an organization and allows comparing the remainder on an entity's balance sheet to the sum on its bank account.

The difference between the amounts on the indicated accounts is known as a reconciling amount. The purposes of a bank reconciliation are:

  • Revealing any failures in the bank account transaction system;
  • Finding any mistakes made by the personnel of the organization or bank;
  • Maintaining full accounting of all financial reports between the buyer and the seller;
  • Ensuring that the entity's cash reports are correct.

A company may prepare a bank reconciliation daily, monthly, or annually. This document is used in the bookkeeping and must be completed by an accountant of an organization. A fillable Bank Reconciliation Form PDF can be downloaded below, or you can make your own using our online form builder.

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How to Fill Out a Bank Reconciliation Form?

A Bank Reconciliation Form template, used to implement a monthly verification, should be filled in as follows:

  • The applicant has to enter the date of completion and ending date of the bank account statement;
  • Specify the remainder, indicated in the account statement;
  • Indicate any deposits made since the closing date on the account statement in the outstanding deposits section. Specify the funds and receipts received and accounted for by your organization but not reflected in the account statement. Enter the total sum of outstanding deposits;
  • Complete the outstanding checks section. Indicate any checks that were issued by the organization to creditors, but the payments were not processed. Indicate every check number and its amount. Enter the total sum of outstanding checks;
  • List all open trust account ledger sheet balances in the trust ledger liability section. Indicate the transaction number, the names of the buyer or seller, and the corresponding balances. Enter the total sum of the trust ledger liability;
  • The applicant has to append the total sum of outstanding deposits to the bank statement balance and then deduct the total amount of outstanding checks. The result received represents the bank balance;
  • The applicant should enter the current balance from the check register on the Check register balance section;
  • Enter the bank, open the ledger, and check the register balances. If the account is in a 3-way balance, the indicated amounts should be equal, which means that they are reconciled. If there is a difference between these values, provide the difference and an explanation.

There are different ways to perform bank reconciliation. Instead of a 3-way reconciliation, you may implement it as a 2-way. In this case, the bank statement balance should be compared with the closing cash book balance for the last month. The bank statement balance must be calculated in the same way as described above. To estimate the closing cash book balance, enter the cash book balance from last month, add the full amount received for the month, and subtract the entire amount paid for the month. You can find these parameters in the Cash paid analysis book. The applicant must compare the remainder on the closing cash book balance and on the bank statement.


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Bank Reconciliation Form
Name of Account Holder: ________________________________________________
Business Name:​
_ _______________________________________________________
Date of Bank Statement: _________________________________________________
Bank Account Number: _________________________________________________
Outstanding Withdrawals
Outstanding Deposits
Date
Detail
Amount
Date
Detail
Amount
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
Total A:
Total B:
Reconciliation
Closing Cash Book Balance: _____________________________________________
Add - Outstanding Withdrawals (Total A): __________________________________
Sub-Total: ____________________________________________________________
Less - Outstanding Deposits (Total B): _____________________________________
Expected Bank Statement Balance: ________________________________________
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Bank Reconciliation Form
Name of Account Holder: ________________________________________________
Business Name:​
_ _______________________________________________________
Date of Bank Statement: _________________________________________________
Bank Account Number: _________________________________________________
Outstanding Withdrawals
Outstanding Deposits
Date
Detail
Amount
Date
Detail
Amount
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
$ ____.__
Total A:
Total B:
Reconciliation
Closing Cash Book Balance: _____________________________________________
Add - Outstanding Withdrawals (Total A): __________________________________
Sub-Total: ____________________________________________________________
Less - Outstanding Deposits (Total B): _____________________________________
Expected Bank Statement Balance: ________________________________________
©​ ​ ​ ​
T EMPLATEROLLER.COM​