"Expense Report Template"

How to Make an Expense Report?

You can create an Expense Report Form to keep track of the business costs. It is important for tax reporting and planning of the budget.

Follow these steps to draft an Expense Report for your organization:

1. Make a table of several columns. You should prepare your report in digital form - it will be easier for you to edit the document if you find any mistakes or omissions. Before you start filling out the table, you need to consult with your direct supervisor or the financial department of the organization - they may ask you to include several company-specific sections to your report;
2. Enter the date on which the expense has occurred. If you attach a receipt to your report, the dates must match;
3. Describe the nature of the expense. You can simply write a couple of words - meal, parking fee, or a plane ticket. If the expense seems unusually large, you can add an explanation - for instance, you had to purchase an additional train ticket to reach the intended destination. When completing a Travel Expense Report, you need to state the reason for travel - and do not forget to consult with the company first to make sure they approve your route and its projected costs;
4. Record the price you had to pay - it also must match the amount of money indicated on the receipt. Do not forget to include tips you have given to taxi drivers and waiters;
5. Subtract any financial resources that were given to you before you made a business trip or went to meet a prospective client;
6. State the total amount of reimbursement you want to receive from the organization;
7. Write down your name and job title. Sign and date the report, then give or email it to the financial department of the company along with a folder of receipts that add extra weight to the Expense Report. Receipts you have kept during the business trip or operation will also prevent unintentional errors in your report and may be necessary to the company when the time comes to file taxes. Before you do that, however, make copies of the report and receipts and save them for your personal records.

Related Forms and Templates

• Daily Expense Report Template;
• Weekly Expense Report Template;
• Medical Expense Report Template.