Wedding Planning Checklist Template - the Vineyards

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Wedding Planning Checklist
12 Months Before
Announce your engagement to family and friends and plan an engagement party
Place an engagement announcement in your local newspaper
Sign up for a wedding website to keep your guests informed about event details, area information, etc.
Work on the budget
Consider purchasing wedding planning software to organize everything, or hire a wedding planner to
help secure contracts, etc.
C hoose a wedding date – select a few days in case your first choice is booked
Choose a location and reserve your ceremony and reception site(s)
Begin a rough guest list and compile current addresses
Decide on who you’d like to have as your attendants, including your maid of honor and best man
Begin shopping for your wedding gown
Attend a local bridal show or two and jot down notes about any vendors you really liked
Purchase a wedding planning organizer or calendar to keep track of important dates and appointments
(fittings, showers, etc.)
6-9 Months Before
Research and choose one or more bridal gift registry
Order your wedding gown and buy undergarments that you will wear with it
(bring these to all fittings)
Order other bridal accessories – shoes, gloves and veil
Begin shopping for bridesmaids dresses
F ind an officiant who will perform your ceremony
Research vendor websites and blogs, schedule appointments and book ceremony musicians, a wedding
band or DJ, photographer, videographer and florist. (You already have the best caterer and venue...
The Vineyards!)
631.722.3200 • www.vineyardcaterers.com
Wedding Planning Checklist
12 Months Before
Announce your engagement to family and friends and plan an engagement party
Place an engagement announcement in your local newspaper
Sign up for a wedding website to keep your guests informed about event details, area information, etc.
Work on the budget
Consider purchasing wedding planning software to organize everything, or hire a wedding planner to
help secure contracts, etc.
C hoose a wedding date – select a few days in case your first choice is booked
Choose a location and reserve your ceremony and reception site(s)
Begin a rough guest list and compile current addresses
Decide on who you’d like to have as your attendants, including your maid of honor and best man
Begin shopping for your wedding gown
Attend a local bridal show or two and jot down notes about any vendors you really liked
Purchase a wedding planning organizer or calendar to keep track of important dates and appointments
(fittings, showers, etc.)
6-9 Months Before
Research and choose one or more bridal gift registry
Order your wedding gown and buy undergarments that you will wear with it
(bring these to all fittings)
Order other bridal accessories – shoes, gloves and veil
Begin shopping for bridesmaids dresses
F ind an officiant who will perform your ceremony
Research vendor websites and blogs, schedule appointments and book ceremony musicians, a wedding
band or DJ, photographer, videographer and florist. (You already have the best caterer and venue...
The Vineyards!)
631.722.3200 • www.vineyardcaterers.com
Wedding Planning Checklist
4-6 Months Before
Select and order your wedding invitations, invitation envelopes and thank-you cards
Hire a calligrapher, if desired (check with a local stationery store for referrals)
Select and purchase wedding favors and wedding favor accessories – boxes, personalized wedding
ribbon, labels, etc.
Purchase any desired ceremony and reception decorations – unity candles, vases, aisle runner, etc.
Start researching wedding cake pictures and local bakeries for ideas
Book your honeymoon and verify that you have any necessary travel documents including passports
and visas
Book a room for your wedding night, if you will be leaving for your honeymoon the next morning
Book hotel rooms or arrange other accommodations for out-of-town guests
Finalize your guest list and send out save-the-date cards, if using
Print out directions to the ceremony, reception, rehearsal dinner and hotel(s) for guests
Compile a list of area information and things to do for out-of-town guests
Reserve transportation for you and your wedding party to and from the wedding, as well as a bus or
trolley for your guests (if necessary)
2-4 Months Before
Find out what your state’s requirements are for obtaining a marriage license and get blood tests done,
if required
Order tuxedos for the groom and groomsmen
Meet with the staff of The Vineyards to discuss the menu and your bar/liquor needs
M eet with your officiant to discuss ceremony details, wording, and wedding vows
Select wedding readings
Order your wedding cake
B uy thank-you gifts for your attendants, flower girl and ring bearer
Shop for a gift for your new spouse-to-be
Select and purchase wedding rings, and have them engraved if desired
Coordinate and choose a location for the rehearsal dinner
Book any other specialty services – ice sculptures, photo booths, etc.
Purchase luggage and other travel necessities and attire for your honeymoon
Order/renew passports if necessary, leaving ample time for them to be sent back to you
Schedule an appointment with your dentist if you’d like to have your teeth whitened or cleaned before
the wedding
631.722.3200 • www.vineyardcaterers.com
Wedding Planning Checklist
1-2 Months Before
Mail invitations out to everyone eight weeks prior to the wedding date and send accommodation info
to your out-of-town guests
Compile and complete name change documents or purchase a bridal name change kit online which
contains all of the necessary forms to file
F ill out a change of address form at the post office, if necessary
Pick up your marriage license
Have ceremony programs printed
Purchase a guest book, pen and other wedding accessories including toasting glasses, cake knife, ring
pillow, etc.
Keep your wedding website updated with directions and event details
Choose your hair and makeup stylists and schedule a trial for both; also book appointments to have
your hair, make-up and nails done on the day of the wedding
R eview insurance information with your fiancé and check with employers to see what documents
need to be updated once you are legally wed (car, home, medical, etc.)
2 Weeks to 1 Month Before
Create a seating chart for the reception and make table numbers and place cards (or have your
calligrapher work on these, if you have hired one)
C ontact us at the Vineyards with a final guest count
Print out a timeline of events for your wedding party and vendors – include contact information and
cell phone numbers
M eet with your photographer to finalize your wedding photo list of any must-have photos
C ontact your florist to confirm your final flower order (bouquets, boutonnieres, centerpieces, etc.)
and go over any decor details or venue logistics for the big day
Finalize your ceremony and reception music and song lists for your wedding band or DJ
C onfirm lodging reservations for out-of-town guests
Place a wedding announcement in your local newspaper
Plan a bridal luncheon or dinner with your bridesmaids
P ick up wedding bands and make sure the fit is good
S chedule a final wedding dress fitting
Write rehearsal dinner toasts
631.722.3200 • www.vineyardcaterers.com
Wedding Planning Checklist
1 Week Before
W rite out final checks to your wedding vendors (each organized in an envelope) and let your wedding
coordinator or one of your attendants to distribute at the wedding
Pick up your wedding gown
C onfirm limo or other transportation reservations
P ack for your honeymoon and confirm travel arrangements
H ave your post office hold your mail, if necessary, while you are on your honeymoon
Treat yourself to a spa day the day before (you deserve it!)
Welcome out-of-town guests as they arrive
Take a yoga class or go for a walk during the day
Schedule a hair appointment for prior to the rehearsal dinner
Attend the rehearsal and enjoy the rehearsal dinner!
The Wedding Day
Wake up early and do some easy exercise, or just go for a peaceful walk outdoors and try to soak up
the beauty of the day
Set aside some time before the festivities to share gifts with your bridesmaids or close family members
Eat a healthy breakfast – you’ll need your energy for the big day ahead!
E njoy it; it’s finally here and everything will be perfect... Congratulations!
631.722.3200 • www.vineyardcaterers.com

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