"Child Care Contract Template"

What Is a Child Care Contract?

A Child Care Contract is a contract made between parents or guardians (usually referred to as a Client) and child care providers. The contract sets down the terms of child care which should be provided for the child or children of the hiring party. The primary purpose of the contract is to specify the details of a child care service that should be provided for a child. A basic agreement may cover expenses relating to daycare costs, the use of the client's property by the care provider, confidentiality, and more.

Alternate Name:

  • Daycare Contract.

In case you need to make an agreement like this but do not know where to start, a Child Care Contract template can be downloaded through the link below or filled out with our online form builder.

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What to Include in a Child Care Contract

Still wondering what to include in a Child Care Contract? We are going to give you some ideas on what to include. Similar to a Nanny Contract in many respects, a basic in-home Child Care Contract has to include the following sections:

  1. Payment Details. This relates to the compensation that the care provider will receive for their work. It is usually stated as an hourly billing rate, workdays, days off, bonuses for overtime, late payment interest, and the payment schedule. It may also include deposit details in case there is a need for a deposit that should cover the caregiver's work and expenses for some time in the future.
  2. Line of Duty. This specifies what care should be given to a child or children, including visits to doctors, attending after-school activities, picking up children from school. Also, it may declare that the care provided should correspond to reasonable caregiving standards.
  3. Confidentiality. With this provision, you may oblige the caregiving party not to disclose any personal information relating to you, your children, and other members of your family, including publications of visual materials on social media.
  4. Limitation of Liability. This provision will protect the caregiver from being exposed to any charges outside of their contractual duties and any infringement of state and federal law. It is normally filled out by the party that is being hired.
  5. Expenses. The child care provider may ask the employer to include some expenses in the contract. These may include purchasing and transportation costs unless transportation is done using the hiring party's transport.

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Child Care Contract
This ​ C hild Care Contract (hereinafter referred to as the “Contract”) is entered into as
of _________________ by and between ___________________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Provider”), and _______________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Parent”), collectively referred to as the “Parties”, both
of whom agree to be bound by this Contract.
Contract Conditions​ . The Parent wishes to engage the Provider and the Provider
agrees to undertake the services of child-caring (hereinafter referred to as the
“Services”) under the terms and provisions defined in this Child Care Contract, which
shall all become part of this Contract. Any reference to a child or children in this
Contract shall refer to those specified on the Contract.
The Services are to be performed at the following address:
_____________________________________________________________________
__________________________ (hereinafter referred to as the “Child Care Address”).
This Contract will explain the rules and regulations of the Provider and outline the
responsibilities of the Parent, and the Provider, and set rates and holidays for the
childcare. The Provider’s business hours are from _____ AM to _____ PM with a
sliding rate scale. The children must be picked up on or before _____ PM each day.
Exceptions may apply if set _____ hours up ahead of time.
The Provider is being hired to provide childcare for the following Children,
(hereinafter referred to as the “Children”):
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
Child Care Contract
This ​ C hild Care Contract (hereinafter referred to as the “Contract”) is entered into as
of _________________ by and between ___________________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Provider”), and _______________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Parent”), collectively referred to as the “Parties”, both
of whom agree to be bound by this Contract.
Contract Conditions​ . The Parent wishes to engage the Provider and the Provider
agrees to undertake the services of child-caring (hereinafter referred to as the
“Services”) under the terms and provisions defined in this Child Care Contract, which
shall all become part of this Contract. Any reference to a child or children in this
Contract shall refer to those specified on the Contract.
The Services are to be performed at the following address:
_____________________________________________________________________
__________________________ (hereinafter referred to as the “Child Care Address”).
This Contract will explain the rules and regulations of the Provider and outline the
responsibilities of the Parent, and the Provider, and set rates and holidays for the
childcare. The Provider’s business hours are from _____ AM to _____ PM with a
sliding rate scale. The children must be picked up on or before _____ PM each day.
Exceptions may apply if set _____ hours up ahead of time.
The Provider is being hired to provide childcare for the following Children,
(hereinafter referred to as the “Children”):
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
_________________________ , __________________
Name
Date of Birth
1. Parent’s Responsibilities
● Have all necessary forms returned before care begins. Payment is expected in
full the first day the Children are in the Provider’s care.
● Provide the Children with proper clothing for indoor and outdoor play
(hat/sunglasses, etc.). Also, provide an extra set of clothing.
● Provide sunscreen prior to arrival when needed.
● Provide diapers and bottles/sippy cups.
● Provide a car seat for the Children (when requested).
● Inform the Provider in advance, if possible, if the Children will be late in
arriving, will not be coming, or if the Children cannot be picked up on time.
● Promptly inform the Provider of any illness or contagious disease that the
Children might have been exposed to.
● Ask the Provider for a conference if any questions and/or concerns arise.
● Be familiar with the provisions outlined in the Contract.
2. Provider’s Responsibilities
● Provide a loving environment for the children in their care and a place that
supports the physical, social and emotional needs of the Children.
● Furnish toys, games, books, learning activities, which stimulate growth and
development.
● Provide nourishing _____________________________________ and a snack.
● Provide naps/rest time for the Children. Individual schedules will be
accommodated.
● Keep the Children as safe as possible.
● Inform the Parent in advance, if possible, if the Provider is temporarily unable
to provide care.
● Attend workshops and classes that would further the Provider’s knowledge in
any area of childcare.
● Report to the Department of Social Services any suspicion of abuse or neglect
of the Children.
3. Discipline Policy
Children are expected:
● Not to break or damage property;
● Not to run inside;
● Not to scream, yell, or call names;
● Not to hit or hurt others;
● Not to throw toys;
● Show that you care and share;
● Speak kindly to each other;
● Respect each other: clothes, papers, property;
● Drink and eat in a special place;
● Play with toys set out for the day;
● Help keep the place clean.
Anyone breaking the rules loses privileges such as favorite activity. The Parent is
notified immediately and disruptive behavior could lead to the termination of this
Contract. Discipline is a set of management techniques used to teach children to
exhibit acceptable behavior and understand limitations. By modeling appropriate
behavior, redirecting behavior in a calm or communicative manner, acknowledging
appropriate behavior positively, the Provider will encourage and promote the Children
to show kindness and friendship to everyone.
4. Meals, Snacks and Naps
Adequate childcare is defined as a safe and wholesome environment where the
Children are cared for and offered _____ meals and _____ snacks per day in
accordance with the USDA regulations.
NOTE: The Children need to be in care at the times the meals and snacks are served.
The Children have access to beverages/water throughout the day.
Times are as follows:
Breakfast - ​ _ ________________
Snack 1 ​ - ___________________
Lunch ​ - ____________________
Snack 2 ​ - ___________________
If the Children cannot be here when a meal begins, it is the Parent’s responsibility to
feed the Children before they arrive.
NOTE: Times may vary based on the age of the Children.
Regarding nap time, it is highly advisable that children under the age of 5 have a
nap/rest period each day. Times will vary due to the Children’s or Parent’s schedule.
5. Illness/Emergency
Please inform the Provider if the Children are sick. The Provider continues to care for
sick Children if the illness is minor, such as a cold. The Provider will NOT care for
the Children who have a fever of _____ Fahrenheit and above or have an unusual rash,
red/pink eyes, vomiting or continuous diarrhea.
6. Medications
Prescription and over-the-counter medications can and will only be administered after
proper completion of a medication administration form for each medication. The form
must be signed by the doctor with specific directions regarding dosage, time and
storage. Medications must be brought in the original containers with the original
instructions as well. The Provider recommends leaving a few in the diaper bag for
emergencies.
7. Time of Operation, Holidays and Vacation
The Parent is advised to arrive at least fifteen minutes before closing time to allow
enough time for discussions with the Provider about the Children’s day and future
needs. This policy will be strongly enforced.
The Parent shall provide the Provider with _____ weeks advance written notice of
expected family vacations.
The Provider is entitled to _____ days of paid vacation per calendar year. These days
do not roll over to the following year. The Parent will receive _____ days notice prior
to the Services temporarily closing.
8. Modifications of Terms
The Provider shall be entitled to change any of the terms in this Contract, including
but not limited to fees, by providing the Parent with two weeks advance written notice
of such changes.
9. Damage to Property
The Children are expected to treat all property located at the facility with respect,
including but not limited to toys and furniture. The Parent agrees to pay for the
accidental or willful destruction of any property located at the facility, whether owned
by the Provider or any other person, at the replacement cost, if such destruction was,
in the sole opinion of the Provider, caused by the child.
BY SIGNING BELOW, THE PARENT ACKNOWLEDGES HAVING READ AND
UNDERSTOOD THIS CONTRACT AND BEING SATISFIED WITH THE TERMS
AND CONDITIONS CONTAINED IN THIS CONTRACT. THE PARENT
SHOULD NOT SIGN THIS CONTRACT IF THERE ARE ANY BLANK SPACES.
BOTH PARTIES ARE ENTITLED TO A COPY OF THIS CONTRACT AT THE
TIME THEY SIGN IT.
The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:
PROVIDER
PARENT
Name: _____________________
Name: _____________________
Signed: ​ _ ___________________
Signed: ​ _ ___________________
Date: ______________________
Date: ______________________
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