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Tenant Incident Report Form
Tenant Incident Report Form: What Is it?
A Tenant Incident Report Form is a document that all owners of a property should possess. The main purpose serves to document any incidents that occurred with tenants. It carefully outlines all of the crucial information that can be used to present in court, for example. This information should detail as much information as possible about the incident including the time, place, location, and any damage inflicted. Damage refers to damage to the property as well as any personal damage that could result in an injury.
It is best to request photographs of any damage as this will make it easier to understand and see what damage the tenant is referring to as well as preventing the tenant from providing misleading information. If there were any witnesses of the incident, their names and contact information should be noted down along with the contact details of any people involved in the incident.
A Tenant Incident Report template can be downloaded by clicking the link below.
Tenant Incident Report: How to Make?
A Tenant Incident Report is actually very simple to make, providing that you are aware of all the relevant elements that need to be included in the document. It is important to include all of these elements as they will request and collect information that could be of high importance.
We would recommend including the following points when making your own Tenant Incident Report:
- Start by including the name of the individual that has filed the report. There should also be room to add their signature;
- Below this, the incident should be described in great detail. Information should include the date that the incident occurred, the time, address, and a concise but detailed account of the incident;
- If any items, furniture, or parts of the property were damaged they need to be recorded, described and the relevant photos should be attached;
- If any injuries were sustained during this incident, they too need to be recorded and described. Information regarding medical treatment should also be included, if this was required;
- The next section should detail the names and contact details of any individuals involved in the incident;
- If any witnesses were present to confirm what had happened, their names and contact details should be provided;
- At the end of the report, the landlord should detail the action that followed and the decisions made in regards to the incident.
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