"Tenant Background Check Form"

What Is a Tenant Background Check?

A Tenant Background Check is a process of evaluating prospective leaseholders that helps landlords and property managers choose the right resident who will occupy their property, preferably until the end of the lease. The report contains data about a potential lodger and includes elements such as previous rental history, income, and employment verification, and a credit report.

Alternate Name:

  • Rental Background Check.

However, in order to provide a full picture of a prospective lodger, it may include other details such as personal references, lifestyle information, etc. To define the terms of a lease and make a written agreement with a prospective resident, a free Tenant Background Check Authorization Form is available for download below.

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How to Do a Background Check on a Tenant?

Most property managers apply for outsourced lodger evaluating services that do the assessment by making inquiries, gathering all the information on a potential resident, and producing a report. Nevertheless, landlords and property managers can run the screening themselves before allowing a prospective leaseholder to sign a lease. A comprehensive Tenant Background Check consists of the following steps:

  1. Obtaining authorization from the potential resident. Have the applicant complete a Background Check Authorization form. The form should include particular fields: full name and signature, date of birth and address, social security number, annual income, spouse information, and personal references.
  2. Credit and background check. After getting information from a potential renter, it is necessary to order a credit report and a background check. A credit report will allow a property manager to evaluate a prospective lodger's credit history and current debt. A background check will show a lodger's history of evictions and criminal record.
  3. Contacting previous landlords and the leaseholder's employer. When contacting a renter's former landlord it is important to not only understand if the leaseholder paid on time, but also whether the renter caused any damage to the landlord's property, had problems with neighbors, and what the former landlord thought about renting to this resident. Contacting the renter's current employer will verify the information about the resident's employment and show if the renter has a stable and reliable income. If you are following up with the previous employers you can ask why a prospective leaseholder left the job.

It is important to remember that the scanning process should have consistent requirements for every applicant and shouldn't be changed based on who is applying.

What Does a Tenant Background Check Consist of?

When completing a Tenant Background Check for a potential lodger, it is necessary to pay attention to several details that might be a sign of future problems. "Red flags" worth being taken into consideration might be:

  • Bad Payment History. If a potential renter has a history of making late payments, it is very unlikely that the monthly fee will be paid on time. In that case, it might be practical to set additional rental requirements, for example, a larger deposit;
  • Evictions. If an eviction action was filed against the renter it might be a good idea for the landlord to reconsider signing the lease with the potential lodger and deny the application;
  • Financial Stability and Lawsuits. Financial stability is something any landlord would look for in a prospective resident, thus it's important to pay attention to the leaseholder's employment status, income, and whether there are any lawsuits filed against them. Though there's no direct connection between annual income and lawsuits, some of them may end up a large financial obligation that will make it difficult to pay their monthly fee in the future.

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Tenant Background Check Authorization
Full Name: ___________________________________________________________
L ast
First
MI
Jr./Sr.
Social Security Number (SSN): _______________________ DOB: ___/___/______
Driver's License Number: ____________________________ State ______________
P lease Attach Copy to Application
Email: __________________________
Cell Phone: ______________________
Work Phone: _____________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Additional Occupants
List all other residents who will be occupying the home.
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Present Address
Address:______________________________________________________________
_____________________________________________________________________
Reason for Leaving: ____________________________________________________
From: __________ To: __________
Has Notice been Given?_______________
Landlord’s Name: ______________________________________________________
Landlord’s Phone: ______________________________________________________
Tenant Background Check Authorization
Full Name: ___________________________________________________________
L ast
First
MI
Jr./Sr.
Social Security Number (SSN): _______________________ DOB: ___/___/______
Driver's License Number: ____________________________ State ______________
P lease Attach Copy to Application
Email: __________________________
Cell Phone: ______________________
Work Phone: _____________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Additional Occupants
List all other residents who will be occupying the home.
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
Full Name: _____________________________ Relationship: ___________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Present Address
Address:______________________________________________________________
_____________________________________________________________________
Reason for Leaving: ____________________________________________________
From: __________ To: __________
Has Notice been Given?_______________
Landlord’s Name: ______________________________________________________
Landlord’s Phone: ______________________________________________________
Previous Address(es)
Address:______________________________________________________________
_____________________________________________________________________
Reason for Leaving: ____________________________________________________
From: __________ To: __________
Has Notice been Given?_______________
Landlord’s Name: ______________________________________________________
Landlord’s Phone: ______________________________________________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Address:______________________________________________________________
_____________________________________________________________________
Reason for Leaving: ____________________________________________________
From: __________ To: __________
Has Notice been Given?_______________
Landlord’s Name: ______________________________________________________
Landlord’s Phone: ______________________________________________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Address:______________________________________________________________
_____________________________________________________________________
Reason for Leaving: ____________________________________________________
From: __________ To: __________
Has Notice been Given?_______________
Landlord’s Name: ______________________________________________________
Landlord’s Phone: ______________________________________________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Current Employment
☐ Self-Employed
☐ Employed
A ttach past 2 tax returns
Attach last 2 pay-stubs
Position/Title: ___________________________ Salary/Wage: $_________________
Employer's Name: ______________________________________________________
Supervisor's Name: _____________________________________________________
Phone: ______________ Ext.: _____
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Past Employment
Position/Title: ___________________________ Salary/Wage: $_________________
Employer's Name: ______________________________________________________
Supervisor's Name: _____________________________________________________
Phone: ______________ Ext.: _____
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Position/Title: ___________________________ Salary/Wage: $_________________
Employer's Name: ______________________________________________________
Supervisor's Name: _____________________________________________________
Phone: ______________ Ext.: _____
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Position/Title: ___________________________ Salary/Wage: $_________________
Employer's Name: ______________________________________________________
Supervisor's Name: _____________________________________________________
Phone: ______________ Ext.: _____
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
References
Contact Name: ________________________________________________________
Relationship: _________________ Phone Number: ___________________________
Contact Name: ________________________________________________________
Relationship: _________________ Phone Number: ___________________________
Contact Name: ________________________________________________________
Relationship: _________________ Phone Number: ___________________________
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Criminal History
Have you ever had adjudication withheld or been convicted of a crime?
☐ Yes
☐ No
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Tenant Release and Consent Form
I understand that consumer reports which may contain public record information may
be requested to evaluate my rental application. These reports may include the
following types of information: names and dates of previous employers, public
records, credit data, bankruptcy proceedings, eviction and criminal records, etc., from
federal, state and other agencies which maintain such records.
I hereby authorize the procurement of consumer report(s). If approved as a tenant, this
authorization shall remain on file and shall serve as ongoing authorization for you to
procure consumer reports at any time during my tenancy period.
Name: _________________________
Signature: ______________________
Date: __________________________
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