"Key Receipt Template"

What Is a Key Receipt?

A Key Receipt is a form according to which a tenant has agreed that they have received keys to a property they rent and guarantee to return them to the landlord or property manager by a certain date or when the Lease Agreement expires and the rental period is over.

Alternate Names:

  • Tenant Key Receipt;
  • Key Receipt Acknowledgment Form.

The form is usually a one-page document that covers a few basic clauses and several secure statements, signed by the tenant and by the lessor, or just by the tenant. Sometimes a Tenant Key Receipt can be in addition to the Lease Agreement signed between the lessor and the tenant, however, it can also be compiled as a separate document.

A printable Key Receipt template will be provided beneath this text.

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How to Make a Key Receipt?

To make a Key Receipt form a few basic clauses should be included in it:

  1. Tenant's Personal Information. Start with the person who received the keys - state the tenant's full name, phone number, and address.
  2. Property Information. Give the full address of the rented property. Describe it, stating the floor, part of the building, etc.
  3. Lessor's Personal Information. State the name, phone number, and address of the person to whom the keys should be returned. If you want the keys to be returned to a different address, it should be mentioned here as well.
  4. Number of Keys. State the number of keys given to the tenant and the date when they are supposed to be returned. Mention if mailbox keys (or garage door remote controls) or any other keys are being handed to the tenant as well.

After covering the basic information in the Key Receipt Acknowledgment Form, it is necessary to put in several statements that will secure the rights of the landlord or property manager:

  1. The tenant ensures that no duplicates will be cut without the permission of the landlord. It is necessary to include this statement in order to make sure that nobody else will have access to the property.
  2. The tenant must pay all costs for re-keying and replacing locks if the keys are not returned in the time stated in the Key Receipt.
  3. The tenant will make sure that the rented property to which the key provides access is secure upon leaving the property.
  4. Tenant guarantees to notify the landlord if the key is lost and agrees to pay any fees. If the key is lost, the tenant must cover the price of new locks.
  5. The tenant agrees to pay for the existing locks and the locks in question, if for any reason and at any time the tenant changes the locks without the written permission of the lessor.

A Tenant Key receipt is an important document that gives a landlord full security and helps to avoid any misunderstandings. Unfortunately, many landlords forget about this form when it comes to the lease, but when it is compiled accurately it can save a great deal of hardship. Having a Key receipt form on file is a good way to make sure that all communication with a tenant is clear and legally documented.


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Key Receipt Template
Date: _______________________________
Key(s) issued to: _______________________________________________________
Key(s) received from: ___________________________________________________
Property address: _______________________________________________________
_____________________________________________________________________
List of key(s) received:
1. _______________________________;
2. _______________________________;
3. _______________________________.
Loaning or duplicating the key(s) is strictly prohibited. The key(s) shall remain in the
possession of the assigned holder at all times.
If the key(s) for the above mentioned property are not returned by the date and time
listed, the assigned holder hereby agrees to pay all costs for re-keying and or replacing
locks and any additional fees that are involved to re-secure the property.
Lost or stolen key(s) shall be reported as soon as possible.
_______________________________
_______________________________
Signature of person receiving key(s)
Signature of person issuing key(s)
KEY(S) RETURNED
Date: _____________________________
Key(s) returned by: _____________________________________________________
Key(s) returned to: _____________________________________________________
_______________________________
_______________________________
Signature of person receiving key(s)
Signature of person issuing key(s)
Key Receipt Template
Date: _______________________________
Key(s) issued to: _______________________________________________________
Key(s) received from: ___________________________________________________
Property address: _______________________________________________________
_____________________________________________________________________
List of key(s) received:
1. _______________________________;
2. _______________________________;
3. _______________________________.
Loaning or duplicating the key(s) is strictly prohibited. The key(s) shall remain in the
possession of the assigned holder at all times.
If the key(s) for the above mentioned property are not returned by the date and time
listed, the assigned holder hereby agrees to pay all costs for re-keying and or replacing
locks and any additional fees that are involved to re-secure the property.
Lost or stolen key(s) shall be reported as soon as possible.
_______________________________
_______________________________
Signature of person receiving key(s)
Signature of person issuing key(s)
KEY(S) RETURNED
Date: _____________________________
Key(s) returned by: _____________________________________________________
Key(s) returned to: _____________________________________________________
_______________________________
_______________________________
Signature of person receiving key(s)
Signature of person issuing key(s)