A Receipt - also known as a General Receipt - is a document that proves that some payment was accepted for delivering a product or service during an accounting period. The payment can be in the form of cash sales or money received through the customer's account. In fact, it can be acquired from any source, including loans or credits, or any other type of funding from investors.
"Sale", in this case, is a term used to denote an exchange of products or services for money, paid in cash at the time of purchase or later in the form of credit. A business has to report a sale on its financial statements. Receipts serve as proof of income for a business, and expenses are presented as a loss: they are subtracted from the total amount of sales to demonstrate the profit the business has made.
What Is a Receipt Used for?
A General Receipt (or a "Document Receipt") is the most common form of receipt. It is used on an everyday basis in official business transactions of all kinds. Usually, it is created by the seller of a product or service and is handed down to the buyer as a written proof that the service or product has been paid for. It can be used for a monetary transaction as well as for a donation. It is an important and useful tool employed by all businesses all over the world. Sometimes referred to as a general legal Receipt, it provides a record of financial transactions and exchanges of goods, serves as proof of payment in a claim settlement or conflict resolution case.
The Receipt templates provided below may be used for general transactions, including documents and debts. These are simple documents that do not require much except for the most basic information about the purchase or service:
- Generic Cash Receipt. This type of Receipt records the amount of cash received in a sale transaction from a customer or an investor.
- Security Deposit Receipt. Landlords use this document when signing on a new tenant to record the fact that a security deposit payment has been made.
- Rent Receipt. This document records and confirms the rent payment made by a tenant.
- Payment Receipt Letter. This free-form document confirms and verifies the acceptance of payment for monetary transactions of any size.
What Is the Difference between an Invoice and a Receipt?
When selling and purchasing a product or service, the parties enter into a transaction that constitutes an agreement, which can be verbal or written. The terms of this agreement can be documented with either an Invoice or a Receipt.
While both documents are used in accounting, an Invoice (also called a "Bill") can be used prior to the payment. It is used after a transaction to show the merchandise or service has been paid for. It serves the purpose of tracking a sale. In other terms, an Invoice informs the customer or client how much they owe the seller and when the payment is due. It includes the names of the products or services that the buyer is being billed for and the cost of each item. A Receipt is used as evidence the payment has been made.
Related Templates and Topics:
An employee may use this type of template to certify a payment made by a customer for the sale of goods or services.
This is a written document designed by a shipping company to describe a shipment and confirm the goods in question were received for subsequent shipment.
This is a formal document that confirms a payment has been received for child care services.
This type of template acts as written confirmation of repayment of a sum of money for goods that have been purchased.
A parent or legal guardian may use this type of template to confirm they have received the child support they are owed by the other parent or legal guardian of the child.
An individual may use this document to record their weekly or monthly rent payment and confirm that the payment has been made.
This document can be used by landlords when signing on a new tenant and provides a record of the security deposit payment that needs to be made.
This document acts as a printed statement of the amount of cash received in a cash sale transaction from a customer or an investor.
This is a document used to provide a record of a gift being donated to a charitable organization.
This is a document that can be used to record payment for the successful delivery of an item to a specific destination.