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A Receipt is a document that proves that some payment was accepted for delivering a product or service during an accounting period. The payment can be in the form of cash sales or money received through the customer's account. In fact, it can be acquired from any source, including loans or credits, or any other type of funding from investors.

Alternate Names:

  • General Receipt;
  • Document Receipt.

"Sale," in this case, is a term used to denote an exchange of products or services for money, paid in cash at the time of purchase or later in the form of credit. A business has to report a sale on its financial statements. Receipts serve as proof of income for a business, and expenses are presented as a loss: they are subtracted from the total amount of sales to demonstrate the profit the business has made.

What Is a Receipt Used for?

A General Receipt is the most common form of receipt. It is used on an everyday basis in official business transactions of all kinds. Usually, it is created by the seller of a product or service and is handed down to the buyer as written proof that the service or product has been paid for. It can be used for a monetary transaction as well as for a donation. It is an important and useful tool employed by all businesses all over the world. Sometimes referred to as a general legal Receipt, it provides a record of financial transactions and exchanges of goods, serves as proof of payment in a claim settlement or conflict resolution case.

The Receipt templates provided below may be used for general transactions, including documents and debts. These are simple documents that do not require much except for the most basic information about the purchase or service:

  1. Generic Cash Receipt. This type of Receipt records the amount of cash received in a sale transaction from a customer or an investor.
  2. Security Deposit Receipt. Landlords use this document when signing on a new tenant to record the fact that a security deposit payment has been made.
  3. Rent Receipt. This document records and confirms the rent payment made by a tenant. 
  4. Payment Receipt Letter. This free-form document confirms and verifies the acceptance of payment for monetary transactions of any size.

What Is the Difference between an Invoice and a Receipt?

When selling and purchasing a product or service, the parties enter into a transaction that constitutes an agreement, which can be verbal or written. The terms of this agreement can be documented with either an Invoice or a Receipt.

While both documents are used in accounting, an Invoice (also called a "Bill") can be used prior to the payment. It is used after a transaction to show the merchandise or service has been paid for.  It serves the purpose of tracking a sale. In other terms, an Invoice informs the customer or client how much they owe the seller and when the payment is due. It includes the names of the products or services that the buyer is being billed for and the cost of each item. A Receipt is used as evidence the payment has been made. 


Related Templates and Topics:

Documents

30

"Sales Receipt Template"

Rate (4.8 / 5) 19 votes
Size: 55 KB
1 page

An employee may use this type of template to certify a payment made by a customer for the sale of goods or services.

"Dock Receipt Template"

Rate (4.4 / 5) 23 votes
Size: 61 KB
1 page

This is a written document designed by a shipping company to describe a shipment and confirm the goods in question were received for subsequent shipment.

"Child Care Receipt Template"

Rate (4.4 / 5) 28 votes
Size: 51 KB
1 page

This is a formal document that confirms a payment has been received for child care services.

"Refund Receipt Template (Portrait, 2 Per Page)"

Rate (4.4 / 5) 17 votes
Size: 54 KB
1 page

This type of template acts as written confirmation of repayment of a sum of money for goods that have been purchased.

"Child Support Receipt Template"

Rate (4.4 / 5) 27 votes
Size: 55 KB
1 page

A parent or legal guardian may use this type of template to confirm they have received the child support they are owed by the other parent or legal guardian of the child.

"Rent Receipt Template"

Rate (4.5 / 5) 34 votes
Size: 47 KB
1 page

An individual may use this document to record their weekly or monthly rent payment and confirm that the payment has been made.

"Security Deposit Receipt Template"

Rate (4.5 / 5) 25 votes
Size: 61 KB
1 page

This document can be used by landlords when signing on a new tenant and provides a record of the security deposit payment that needs to be made.

"Cash Receipt Template"

Rate (4.6 / 5) 15 votes
Size: 72 KB
1 page

This document acts as a printed statement of the amount of cash received in a cash sale transaction from a customer or an investor.

"Donation Receipt Template"

Rate (4.5 / 5) 28 votes
Size: 60 KB
1 page

This is a document used to provide a record of a gift being donated to a charitable organization.

"Delivery Receipt Template"

Rate (4.3 / 5) 22 votes
Size: 64 KB
1 page

This is a document that can be used to record payment for the successful delivery of an item to a specific destination.

"Key Receipt Template"

Rate (4.6 / 5) 19 votes
Size: 41 KB
1 page

This form verifies that the tenant has received keys to a property they rent and guarantees to return them to the landlord or property manager by a certain date or when the Lease Agreement expires and the rental period is over.

"Business Receipt Template"

Rate (4.6 / 5) 14 votes
Size: 61 KB
2 pages

This type of template acts as a confirmation that certain goods or services were provided and paid for by the client.

"Cash Donation Receipt Template"

Rate (4.8 / 5) 25 votes
Size: 63 KB
1 page

An individual may use this type of template to verify that cash was received as a gift which can be useful when filing taxes.

"Church Donation Receipt Template"

Rate (4.3 / 5) 19 votes
Size: 54 KB
1 page

This type of template acts as a document that keeps a note of any donations that have been gifted to a church.

"Deposit Receipt Template"

Rate (4.6 / 5) 8 votes
Size: 56 KB
1 page

This type of template is handed out to an individual after they have placed an initial fee (known as a deposit) to reserve the goods or services they wish to acquire.

"Hotel Receipt Template"

Rate (4.3 / 5) 10 votes
Size: 61 KB
2 pages

This type of template is created and handed over to a client after the client has fully paid for their stay in a hotel.

"Towing Receipt Template"

Rate (4.5 / 5) 18 votes
Size: 64 KB
2 pages

This type of template can be given to a vehicle owner to confirm that tow trucking services were provided and paid for in instances when a vehicle (car, motorbike, or truck) was towed.

"Parking Receipt Template"

Rate (4.8 / 5) 8 votes
Size: 60 KB
1 page

This type of template acts as a receipt that demonstrates the charges involved for parking a car, or any other vehicle in an allocated parking lot.

"Car Rental Receipt Template"

Rate (4.8 / 5) 27 votes
Size: 66 KB
2 pages

This is a document used to confirm a person or organization has paid to rent a car for a period of time.

"In Kind Donation Receipt Template"

Rate (4.4 / 5) 24 votes
Size: 58 KB
2 pages

This type of template is created when certain items or properties are donated to another party and an individual would like a receipt of the donation.

"Car Deposit Receipt Template"

Rate (4.8 / 5) 8 votes
Size: 60 KB
1 page

An individual may use this legally binding document to acknowledge the fact of putting a down payment for a vehicle, prior to the full payment during the sale and purchase of a car.

"Car Sales Receipt Template"

Rate (4.3 / 5) 24 votes
Size: 64 KB
2 pages

This is a formal document provided to the purchaser of a vehicle to prove the payment was made in part or in full.

"Car Wash Receipt Template"

Rate (4.4 / 5) 31 votes
Size: 62 KB
2 pages

This type of template is produced and given to clients after they have paid for any form of services relating to having their vehicle cleaned.

"Carpet Cleaning Receipt Template"

Rate (4.5 / 5) 18 votes
Size: 62 KB
2 pages

A cleaning service may use this type of template to outline the scope of carpet cleaning services they have rendered and record the details of payment.

"Cleaning Receipt Template"

Rate (4.7 / 5) 24 votes
Size: 63 KB
2 pages

An individual or cleaning service may use this type of template to detail a financial transaction between the cleaning service and the customer, confirming the latter has paid the required amount for the cleaning services that have been provided.

"Down Payment Receipt Template"

Rate (4.4 / 5) 23 votes
Size: 62 KB
1 page

This type of template refers to a formal document that confirms the payment of a sum of money the purchaser is providing upfront before paying the whole price of a certain item.

"Dry Cleaning Receipt Template"

Rate (4.5 / 5) 18 votes
Size: 64 KB
2 pages

A business may use this type of template to record the fact of payment provided by the customer to the dry cleaning service.

"Hospital Receipt Template"

Rate (4.4 / 5) 13 votes
Size: 61 KB
1 page

This type of template is drafted and issued by a healthcare practice after payment for a medical invoice has gone through successfully.

"Mechanic Receipt Template"

Rate (4.7 / 5) 17 votes
Size: 63 KB
2 pages

A client may receive this type of receipt as confirmation that the client has paid for the services of a mechanic that was required to service their vehicle.

"Oil Change Receipt Template"

Rate (4.4 / 5) 21 votes
Size: 59 KB
2 pages

A client may be handed this type of document after they have paid for an oil change when servicing their motor vehicle.