Free Receipt Templates

What Is a Receipt?

A Receipt is a formal document filled out to acknowledge the payment for certain goods or services. It can be used to confirm the money was received even if the individual or organization does not get anything in return from the other party - for instance, if you are donating funds to a charity, they may provide you with an instrument you later use to claim a tax deduction.

In the majority of cases, however, the Receipt Paper serves as the list of details related to the purchase in question - it verifies the date and location of the transaction, lets the buyer know the legal name of the seller, and is indispensable whether you need to return the items later or simply keep track of your expenses and manage the household budget.

You can find a full list of Receipt templates please by checking out our library below.

How to Make a Receipt?

Follow these instructions to prepare a Receipt:

  1. Determine the appropriate layout of the Receipt template and its size. You may offer two types of Receipts to your customers - a simple one that only states the basic information about the transaction and an Itemized Receipt that gives the other party a detailed description of the items they have paid for. Ask the client what document they prefer or need for their internal records before you send them one or print out a Receipt once the payment is confirmed.
  2. The contents of the Receipt will depend on the nature of the transaction between the parties, and you are free to add the particulars you consider necessary; however, at a minimum, it should identify the seller and the buyer by their full names and contact details, indicate the date, time, and location of the transaction, list the goods and services that were sold and rendered and briefly define them, point out the delivery address and the requests made by the customer if necessary, record the number of identical items in the Receipt, include the price of every unit and the total sum of money the client pays, and specify the sales tax and the method of payment that was used.
  3. Use the Receipt to promote your organization if you have enough space in the document - for instance, most companies insert their logo at the top of the page to boost brand awareness. You may also use the other side of the Receipt or the bottom of the document to inform the customer about special offers and discounts you provide to every client or your loyal customers after several transactions. Make sure the instrument also indicates different ways to contact you - your principal place of business, website, and social media accounts so that retail customers and potential business partners alike know how to reach out to you quickly.
  4. Verify the authenticity of the document and the details listed in writing by using a traditional stamped seal or a digital signature - this will prevent the other party from altering the Receipt in the future. You should think about digital sealing - it will ensure you monitor every transaction for a potential audit and create an electronic trail for every aspect of the document management system.
  5. Draft two copies of the Receipt - one will remain in your records while the other belongs to the individual or entity that has made the payment. Ask the recipient of the document to sign both Receipts - this acknowledgment will prove they are satisfied with the transaction terms and have no issues regarding the quality of goods or services at the time of the purchase.

What Is the Difference between an Invoice and a Receipt?

When selling and purchasing a product or service, the parties enter into a transaction that constitutes an agreement, which can be verbal or written. The terms of this agreement can be documented with either an Invoice or a Receipt.

While both documents are used in accounting, an Invoice (also called a "Bill") can be used prior to the payment. It is used after a transaction to show the merchandise or service has been paid for. It serves the purpose of tracking a sale. In other terms, an Invoice informs the customer or client how much they owe the seller and when the payment is due. It includes the names of the products or services that the buyer is being billed for and the cost of each item. A Receipt is used as evidence the payment has been made.

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This is a formal document that confirms a payment has been received for child care services.

This type of template acts as written confirmation of repayment of a sum of money for goods that have been purchased.

A parent or legal guardian may use this type of template to confirm they have received the child support they are owed by the other parent or legal guardian of the child.


This is a written document designed by a shipping company to describe a shipment and confirm the goods in question were received for subsequent shipment.

This form verifies that the tenant has received keys to a property they rent and guarantees to return them to the landlord or property manager by a certain date or when the Lease Agreement expires and the rental period is over.

This document can be used by landlords when signing on a new tenant and provides a record of the security deposit payment that needs to be made.

An individual may use this document to record their weekly or monthly rent payment and confirm that the payment has been made.

This is a document that can be used to record payment for the successful delivery of an item to a specific destination.

This is a document used to provide a record of a gift being donated to a charitable organization.

This document acts as a printed statement of the amount of cash received in a cash sale transaction from a customer or an investor.

An employee may use this type of template to certify a payment made by a customer for the sale of goods or services.

This type of template acts as a confirmation that certain goods or services were provided and paid for by the client.

An individual may use this type of template to verify that cash was received as a gift which can be useful when filing taxes.

This type of template acts as a document that keeps a note of any donations that have been gifted to a church.

This type of template is handed out to an individual after they have placed an initial fee (known as a deposit) to reserve the goods or services they wish to acquire.

This type of template is created and handed over to a client after the client has fully paid for their stay in a hotel.

This is a document used to confirm a person or organization has paid to rent a car for a period of time.

This type of template is created when certain items or properties are donated to another party and an individual would like a receipt of the donation.

This type of template acts as a receipt that demonstrates the charges involved for parking a car, or any other vehicle in an allocated parking lot.

This type of template can be given to a vehicle owner to confirm that tow trucking services were provided and paid for in instances when a vehicle (car, motorbike, or truck) was towed.

An individual may use this legally binding document to acknowledge the fact of putting a down payment for a vehicle, prior to the full payment during the sale and purchase of a car.

This is a formal document provided to the purchaser of a vehicle to prove the payment was made in part or in full.

This type of template is produced and given to clients after they have paid for any form of services relating to having their vehicle cleaned.

A cleaning service may use this type of template to outline the scope of carpet cleaning services they have rendered and record the details of payment.

An individual or cleaning service may use this type of template to detail a financial transaction between the cleaning service and the customer, confirming the latter has paid the required amount for the cleaning services that have been provided.

This type of template refers to a formal document that confirms the payment of a sum of money the purchaser is providing upfront before paying the whole price of a certain item.

A business may use this type of template to record the fact of payment provided by the customer to the dry cleaning service.

This type of template is drafted and issued by a healthcare practice after payment for a medical invoice has gone through successfully.

A client may receive this type of receipt as confirmation that the client has paid for the services of a mechanic that was required to service their vehicle.

A client may be handed this type of document after they have paid for an oil change when servicing their motor vehicle.

This type of document is a template for creating a utility bill. It can be used to create a bill for services like electricity, water, or gas.

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