What Is an Invoice?
An Invoice is a document that contains information concerning a certain sale transaction. The purpose of the document is to thoroughly describe the transaction stating its main details so that the document can be used in various situations. For example, sellers can use a simple Invoice to request buyers to pay for the goods that they have purchased. Furthermore, buyers can use the Invoice as proof that they have already paid for the goods they have purchased (if the Invoice clearly states it).
In addition to the things mentioned above, a commercial Invoice can be used by businesses when they are filing their taxes as proof of their income (or transactions). The information that they state in their Invoices should always be true and valid, otherwise, it can become subject to penalties.
The Invoice can also be used as a shipment document that will describe all of the aspects of the shipment, including its type, carrier, package information, etc. The situation in which the document will be used can change its content, which is why there are so many different templates that match different purposes. Check out the links below to download printable and customizable Invoice templates.
How Do I Create an Invoice?
Creating an Invoice is a straightforward process, however, many people find it easier to find a blank Invoice template and fill in the information about the transaction. The general document should be presented in the shape of a table and should contain parts. They can include the following:
- Date and Number. Write down the date the Invoice was sent and its unique reference number. It will help to track transactions and connect them with the purchases they cover.
- Information About the Parties. State information about the parties. They can be presented in different ways due to the different types of Invoices, however, the most commonly used are a seller and a buyer, a company and a customer, or a shipper and a consignee. In addition to this, the Invoice can also specify information about the carrier and state their name, location, and contact details.
- Description of Products. This part of the document should contain information about the package. Here, the customer should find the list of items that the package consists of, its weight, quantity, price, and other details that characterize it. The information should be enough for the customer to clearly identify the items.
- Transaction Information. Sellers can use this part of the document to designate the total price of the package, whether it was already paid, and what method of payment has been used in this case.
- Signature. The seller should sign the document in order o state that all of the information presented in the document is true and valid.
Related Forms and Topics:
A contractor can use this type of template to present the charges for the services or goods they have provided, either to an individual or to an organization.
A plumbing business may prepare an invoice such as this to inform their client about a payment they need to make for rendered services.
This type of invoice is used to remind a buyer to pay for a purchase they have made using eBay.
A handyman may issue this type of invoice to a client in order to receive payment for work they have already completed or for a job that they are about to start working on.
A customer may receive this type of invoice once a cleaning job has been successfully completed by a cleaner or cleaning company.
This type of document is created and given out by a selling party to a buying party, when an international trade has occurred and this invoice acts as confirmation of this.
A landscaping business may prepare and send this type of invoice to a client in order to request payment for landscaping services they have carried out.
This document acts as a provisional invoice that is sent to a prospective customer to notify them about the terms of a future transaction.
Individuals can use this type of statement that is prepared by a supplier and sent to the customer (vendor) to request payment for the services and goods on credit.
This type of invoice is presented to a client when the caterer wants the client to pay for specific services that were agreed upon previously.
An individual may use this type of document to confirm that an art project has been successfully completed and request payment from the party that requested the project.
This type of template is used upon the completion of a consultation, when you would like to charge a customer for your services.
A DJ can use a template like this when they are presenting their client with a bill for carrying out specific DJ services.
This type of invoice is required for individuals wishing to receive compensation for their completed work or service.
Clients can be issued this type of invoice prior to them making a payment for agreed services or products.
This type of invoice is used for legal services and is given to a client by a legal representative (such as a lawyer) who keeps track of the hours spent working on a particular case when representing their client.
A mechanic may use this type of template after completing agreed service work for a car, with the permission and agreement of the client.
This type of template is useful as a detailed description of the medical treatment provided as well as a bill that needs to be paid.
If a client has not paid an invoice in a timely manner as agreed in the conditions of the original invoice, this type of invoice can be used to attempt to collect payment.
This is a formal statement used to communicate to customers the amount of money due for the services of a photographer.
This type of template can be used when the same invoice is sent to the same client on a regular basis.
This type of template is produced by an organization or individual involved with roof installation or maintenance.
This type of template is useful for wholesalers who want to charge their customers for their services.
This type of invoice provides consistent payments that will help keep a business afloat and enable them to produce their best work without having to worry about finances.