"Purchase Order Log Template"

What Is a Purchase Order Log?

A Purchase Order Log is a table or spreadsheet that comprises all documents authorizing purchases sent from buyers to the seller. Any business, large or small, must keep track of the documentation that officially confirms the order - whether you receive a lot of orders or purchase a lot of items for your organization. There are several reasons to draft a log for a Purchase Order:

• You will be able to monitor your own orders or orders of your loyal customers and anticipate their needs and purchases by restoking;
• You can manage orders more effectively once you see them in the form of the table - a visual representation of all transactions you have been a part of is very helpful for your finances;
• You will discover discrepancies - it is necessary when reconciling financial statements and reporting operations to appropriate authorities.

A Purchase Order Log template available in Excel can be downloaded through the link below. It usually contains the following information:

1. Name of your business. You can also insert your logo and contact information if you like.
2. Number of the purchase order.
3. Date of the purchase.
4. Items that were sold and purchased. You may only write down their names or add a brief description. It is essential to record the quantity of the goods you have sold or purchased, especially if you represent a wholesaler.
5. Name of the company or individual customer that ordered or supplied the goods.
6. Price of the item.
7. Method of payment - cash or check. Do not forget to indicate whether the goods were paid in full or the money is still owed. State the due date of the payment if necessary.
8. Shipping address - write it down in case you also offered delivery. Enter the actual delivery date.