Free Order Form Templates

What Is an Order Form?

An Order Form is a written document that outlines the details of a business transaction between a seller and a buyer. Partially filled out by the business and then offered to the customer to complete and sign, this statement constitutes a legally binding agreement between the parties once the seller or supplier accepts a signed form from the client.

Whether you are in charge of a small business or you manage hundreds of orders daily on behalf of a large supplier, any entity can benefit from maintaining proper records with the help of Order Forms - remember how many items were requested by the customer, formalize the terms of payment and the specifics of shipment, and streamline the operations of your company to mitigate errors in your documentation.

Order Form Template Types

Almost every business has to deal with orders, and it is not an easy process - you need to track your inventory, make sure the client receives the correct goods, and monitor your finances to prevent discrepancies in your documentation. Use the Order Form templates below to facilitate your day-to-day operations and improve your customer service.

  1. Sales Order Form. This form is sent to a purchaser by a supplier after the purchase order is ready - the seller will check the details of the order and certify the purchase.
  2. Work Order Form. Complete this Order Form template if you need to describe the scope of work the customer authorizes the contractor to do in accordance with their agreement.
  3. Change Order Form. If you need to adjust the provisions of the original contract signed by the client and the contractor, you may fill out this document.
  4. Wholesale Order Form. In case you are selling the items in bulk, you can prepare this form to list the number of the ordered goods, their price, and the total amount.
  5. Purchase Order Form. Complete this form to confirm the order you have received from a client and describe the products you are going to sell.
  6. T-Shirt Order Form. This is a document customers can fill out when placing an order for an item of clothes they want and customizing it to their liking.

Related forms used to facilitate the Work Order process can include the following:

  • Purchase Order Log. This is a spreadsheet that contains all the Order Forms the clients fill out - if you are looking for an easy way to monitor all the orders, you should draft this table.
  • Supply Request Form. When your company needs supplies delivered, an employee or a specific department can complete this form to request the items in question;
  • Packing Slip. A simple form attached to the package, this document will list the items in the package and identify the recipient of the goods.

How to Create an Order Form?

Creating the form is an easy-going process since the document has a flexible situation and can be adjusted to different situations. Even though its content will change due to the type of purchase it is used for, the main parts will remain the same. A basic Order Form can consist the following parts:

  1. Title . The document should start with a title that can help to distinguish the document from others and help the receiver to start working on the order quicker.
  2. Information About the Customer . Customers can use this part of the document to designate information about them for identification purposes. It can contain their full name (or the name of the company they are representing), and their location, which should include their street name, city, state, zip code, and building number.
  3. Customer Contact Information . The customer should provide details on how the vendor will be able to contact them in case they have any questions. The details should include the telephone number, email, and the name of the authorized representative that is responsible for the order.
  4. Information About the Vendor . This part of the document should contain information about the vendor, including their name, location, and contact information.
  5. Order Information . In this part of the form, the customer is supposed to enter the details of the order they are placing. It should clearly designate the items that are requested, their main features (such as colors, models, sizes, and any other necessary characteristics), quantity, etc. The customer should pay additional attention to the description of the items, if the information will not be clear enough or will not provide the required characteristics it might delay the process of order fulfillment, or they might receive an order with the wrong items.
  6. Notes . If there are any other details that the customer would like to mention they can do so in the section dedicated to notes.
  7. Date and Signature . In the last part of the document, the customer should sign and date it. The signature will verify that the information presented in the form is true and valid.

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This document is a template for invoicing HVAC service orders. It helps businesses in the HVAC industry create professional and organized invoices for their services.

This Form is used for residents of Silvertip Apartments to request maintenance or repair work.

This form is used for submitting work orders to the Central Texas Housing Consortium in Texas.

This form is used for requesting work orders for Hornell City Schools maintenance and repairs.

This type of document is used to request a work order for a specific task or project. It typically includes details such as the requested work, its location, and any specific instructions. The form is usually filled out by an individual or department in need of the work order.

This form is used for submitting work order requests for issues in a residence hall.

A handyman may issue this type of invoice to a client in order to receive payment for work they have already completed or for a job that they are about to start working on.

This document provides templates for submitting maintenance requests for various items or services. It includes information on what should be included in the request and how to submit it.

This Form is used for requesting work orders at the Woodlands Community Presbyterian Church.

This document is used for submitting a modification work order fielding plan in the military. It helps to coordinate and plan changes to equipment or systems.

This document is used for submitting a work order for the fabrication of containers and dunnage.

This Form is used for placing orders and tracking production for container and dunnage fabrication.

This form is used to summarize work orders and inspections carried out by RUS Field Engineers. It provides a summary of the project activities and inspections conducted by the engineer.

This form is used for requesting retirement work orders at the DOE Headquarters.

This Form is used for submitting a work order to the National Institutes of Health (NIH). It is used to request maintenance, repairs, or other work to be done on NIH facilities or equipment.

This form is used for submitting requests for repair and maintenance work in Florida. It helps to streamline the process and ensure that necessary repairs are efficiently carried out.

This form is used for creating a work order in Florida. It allows individuals to request and track work that needs to be done on a specific project or property.

This document is used to request printing services in the state of Mississippi. It includes details about the work to be done and serves as an agreement between the client and the printing service provider.

This Form is used for requesting, reviewing, or submitting work orders for a space move in Nebraska.

This form is used to request and track maintenance work orders for medical equipment. It helps ensure the proper maintenance and repair of medical equipment in healthcare facilities.

This form is used for submitting a work order for multimedia projects at the Air Mobility Command (AMC) in the United States.

This form is used for conducting inspections and documenting the results of maintenance work in the military. It helps in ensuring proper maintenance and safety of equipment.

This form is used for requesting and tracking work orders related to plant management tasks.

This form is used for placing an order for reproduction services in Colorado by the Colorado Department of Transportation (CDOT).

This form is used for making service requests or work orders related to induction loops for the DSHS Act Program in Washington.

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